National SNPhA Delegate Conference Webinar

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1 National SNPhA Delegate Conference Webinar Sunday - December 14, :00 PM EST / 6:00 PM CST / 5:00 PM MST / 4:00 PM PST Hosted by: Jessie Nia Hwang

2 Webinar Outline Webinar Etiquette House of Delegates General Information Session Etiquette General Room Layout Delegate Orientation Robert s Rule of Order Review Examples of Resolutions and Proper Procedure Deadlines Amendments Sample Business Session Agenda Questions and Answers

3 Webinar Etiquette Please mute all microphones If there are questions, please wait until there is a pause for questions or until the end of the webinar during the Q & A

4 House of Delegates General Information The House of Delegate (HOD) session is utilized to: ensure current Student National Pharmaceutical Association Resolutions are up-to-date and non-redundant debate new topics that should be adopted by the Student National Pharmaceutical Association By-Laws All business sessions are CLOSED SESSIONS BE ON TIME and IN SEATS Must start promptly We must meet quorum in order for a session to take place

5 House of Delegates Session Etiquette Each SNPhA Chapter must have representation A chapter delegate must be in their assigned seat upon the beginning of the business session If a delegate is not present, the alternate chapter delegate may sit in the assigned spot If an alternate chapter delegate is not present, a chapter representative (chapter executive board or general body member) may sit in Silence all electronic devices Only speak when at microphone Proper order of address at microphone: Madame Speaker NO PHOTOGRAPHY OR RECORDINGS allowed during any business session

6 House of Delegates General Room Layout

7 Delegate Orientation Regional Meetings Regions I & II (February 20 22, 2015) Hosted by UGA The Crowne Plaza Atlanta Perimeter at Ravinia - Atlanta, GA 5:00 6:00 pm, EST Regions III, IV & V (March 13 15, 2015) Hosted by STLCOP Ritz- Carlton Hotel - St. Louis, Missouri 4:30 5:30 pm, CST Mock House of Delegates Session

8 Robert s Rule of Order Review

9 Robert s Rule of Order Review

10 Examples of Resolutions and Proper Procedure 2 Resolutions per Chapter Each chapter is required to either modify one (1) existing resolutions OR propose a new resolution. Changes can include removal of old resolutions, combining old resolutions, or updating content of old resolutions. A second (2) resolution may be submitted ONLY if there is collaboration with another SNPhA chapter.

Examples of Resolutions and Proper Procedure GOOD: Resolution 2012.

11 Examples of Resolutions and Proper Procedure GOOD: Resolution reads as follows: WHEREAS the use of herbal medicine and their consequent side effects are substantial throughout this country; BE IT RESOLVED that SNPhA supports and encourages ethnopharmacology as an offered elective in schools of pharmacy nationally to maximize positive health outcomes. (2014.5, PROPOSED BY: VIRGINIA COMMONWEALTH UNIVERSITY)

Examples of Resolutions and Proper Procedure BAD: Resolution 2012.

12 Examples of Resolutions and Proper Procedure BAD: Resolution reads as follows: WHEREAS the use of herbal medicine and their consequent side effects are substantial throughout this country; BE IT RESOLVED that SNPhA supports and encourages all herbal medications.

13 Deadlines All Resolutions are DUE: Sunday, DECEMBER 21, 2014 at 10:00 PM EST/ 9:00 PM CST/ 8:00 PM MST / 7:00 PM PST NO EXCEPTIONS will be made

14 Amendments Electronic amendments After the first business session at each respective regional conference, delegates will meet to complete amendments Server will track the amendments and changes Connection to a Wifi Hot Spot (Password and Log-In will be provided Immediately after Business Session) Only 5 computers may be connected at one time for efficiency.

15 Sample Business Session Agenda Attendance (Roll Call by National Recording Secretary, April Henson) Introduction Go through Resolutions Proposed by Number DEBATE Voting Session Commence to Complete Amendments Convene for Business Session #2 Attendance (Roll Call by National Recording Secretary, April Henson) Announce Amendments Voting to Go to Nationals

16 Questions and Answers

An organization s bylaws generally include the following:

An organization s bylaws generally include the following: According to Robert s Rules of Order, bylaws define the primary characteristics of an organization, prescribe how it should function, and include rules that are so important that they may not be changed