Recruiter Guide

Transcription

1 Recruiter Guide

2 Contents 4 Recruiting Options Online Job Board, OU Online Resume Books, Resume Referral, Career Fairs with Next Day Interviewing, Traditional On-Campus Interviewing, Room-Only On-Campus Interviewing 5 Building Your Presence On Campus Pre-Recruiting Meetings, Career Fairs, Mock Interviews, Student Organizations, Job Search Workshops, Ad in Campus Newspaper, Lunch with Faculty and Staff 6 Arranging On-Campus Interviews and Selecting Interviewees Schedule an On-Campus Interview Date, Cancellations or Changes of Schedules, Pre-Selection Process 7 Recruiting Planning Calendar On-Campus Interview Timetable for Recruiters 8 Planning Your Recruiting Trip The Day of the Interviews 9 Career Services Contacts 2

3 OU Career Services welcomes your participation in our programs and events. We are eager to extend our hospitality and outstanding customer service to enhance your efforts to recruit and hire future employees. We pride ourselves on providing the kind of personalized service that ensures you will have an efficient, comfortable and productive visit. You will be pleased with the academic achievements, leadership potential and cultural diversity of our student body. Our centralized Career Services allows you the ease of coordinating all of your recruiting efforts through one office. Our experienced staff has specialized knowledge related to your industry and will assist you before you arrive to connect you to our extensive database of qualified applicants, assist you with recruiting strategies, and coordinate your on-campus interviews and pre-recruiting meetings. Since we invite all OU students to work through our office, regardless of their majors or degree levels, we can offer you hassle-free, one-stop shopping. In addition to on-campus interviewing, our personalized services that assist you with identifying candidates include online resume books, online job board and numerous career fairs. We can enhance your presence on campus by arranging luncheons with faculty, scheduling pre-recruiting meetings, facilitating contact with student organizations, and linking to your Web page from our home page. We are eager to assist you with recruiting for internships and co-ops as well as for full-time professional positions. Our facilities are conveniently located on the third floor of the Oklahoma Memorial Union, which has an attached parking facility and is within walking distance to numerous restaurants. Our offices include 13 spacious interview rooms, a recruiter lounge, telephone and fax access, and wireless internet access that allow you to stay in touch with your company during your visit. Amenities include fresh coffee and hot tea; bottled water, soft drinks and snacks; a variety of fast food options below our office on the first floor; and plenty of room to accommodate tables for greeters. In addition, we can arrange for lunch reservations for you and your guests in our University Club, located on the second floor. We look forward to working with you as you recruit the best and the brightest from the University of Oklahoma! Bette Scott Director Career Services 900 Asp Ave, Suite 323 Norman, OK telephone: (405) fax: (405) bscott@ou.edu On the Web: 3

4 Recruiting Options Career Services offers several options for recruiting University of Oklahoma students. Our Employer Services Team can advise you on an option that will work best for your recruiting needs. Your options are described below. Posting Jobs on Sooner Job Search Our online program, Sooner Job Search contains a free online job board. You can self-register and select a password to access the system to post your own jobs or you can send the job descriptions to Career Services by mail, , fax or phone, where they will be posted by our staff. To post your own job for the first time: Go to Click on Employer Click on Sooner Job Search button Click on Register New Account button Post your job You will be notified by that your account has been activated within one business day. OU Online Resume Books Resumes of OU students and alumni who have a current account with Career Services are available through our online program Sooner Job Search. To view online resumes: Go to Click on "Employer" Click on "Sooner Job Search" Button Login with Username and Password Once logged in, Select "Resume Books" button at the top of the page. Resume Referral If you do not have Internet access or would like the convenience of having the Career Services staff perform the resume search for you, we will search our resume database using criteria you provide. Resumes can be mailed, faxed, or ed directly to you. You contact the student directly and determine the interview time and location. On-Campus Interviewing Traditional On-Campus Interviews The traditional on-campus interviewing process (posting, screening, and interviewing) typically requires five to six weeks from start to finish and includes the following: Job is posted Resumes are collected online Employer "pre-selects" interview candidates Selected students schedule an interview time. After scheduling interview dates with Career Services we will publicize the position you have available and collect resumes of interested students. You will have the opportunity to review all of the resumes and make your selections. The students will receive notification that they have been selected for an interview and will sign up for a time on the interview schedule. You will interview the candidates in the Career Services office. (See page 6 for instructions on arranging on campus interviews.) Room-Only On-Campus Interviews Room-only scheduling allows you to contact students directly and schedule interviews yourself. You will select your interview candidates from an available source, such as a career fair, resume book, or contact with student groups, and interview the candidates in the Career Services office. We recommend you reserve your interview date early as these requests will be filled on a first-come, first-served basis. After Career Fair Interviews Throughout the year Career Services hosts or cohosts numerous career fairs that attract a large number of students from freshman to graduate student. For selected career fairs interviews may be scheduled for the following day. This is an excellent opportunity to meet students face to face and interview them the following day. Contact Brenda Peters at bpeters@ou.edu for a list of Career Fairs offering interviews the following day. 4

5 Building Your Presence on Campus We appreciate your interest in recruiting at the University of Oklahoma and we want to ensure that your recruiting efforts are successful. For employers seeking additional opportunities to reach out to students, we suggest you consider the following programs or services. Information Sessions Information Sessions are usually held the night before the interview for the students you have chosen to interview. They give you an opportunity to highlight your organization prior to the actual on-campus interview and provide details about the positions for which you are recruiting. They are optimally about an hour long with snack foods or pizza served. It is a good idea to bring employees who are recent OU graduates, if possible. Our Employers Relations Team maintains a calenedar of information sessions and can assist you in making the arrangements including publicizing your event on our Web page. If you have posters or fliers you would like us to post, please send them to our office and we will see that they are posted across campus. Ship any materials in advance and we will hold them for your meeting. Career Fairs Throughout the year, Career Services hosts or co-hosts numerous career fairs that attract a large number of students from freshman to graduate students. This is an excellent opportunity to meet the students face-toface. For detailed information on each career fair, please go to our Web site, and click on employers and then on career fairs. Mock Interviews Mock interviews are held early in the fall and spring semester and are a great way to build your organization s reputation and presence on campus. Representatives from your organization interview students for mock positions, and then provide the students with valuable feedback. In addition to helping you build your presence on campus, mock interviews help our students refine their interviewing skills. To participate in mock interviews contact Brenda Peters at bpeters@ou.edu. Job Search Workshops Early in the fall and spring semesters, the Career Services office schedules workshops designed to teach job search skills. These are often presented by employers and cover a variety of areas including: - resume writing for technical and nontechnical majors - interviewing and behavioral interviewing - dress for success - how to work a career fair - job search strategies - dining etiquette. If you are interested in presenting a workshop in the fall or spring, contact Brenda Peters at bpeters@ou.edu. Campus Newspaper The Oklahoma Daily is the official student newspaper of the University of Oklahoma. Their staff can assist you with reaching the students in a variety of ways from classified line ads to large-format display advertising. For information on promotional opportunities through The Oklahoma Daily, contact the advertising manager at (405) Lunch with Faculty and Staff Each college at OU has opportunities for you to get involved with their faculty and staff. We can put you in touch with the appropriate person based on your recruiting needs. If you are visiting our office to conduct on-campus interviews and would like for us to make arrangements for you to have lunch with our faculty or staff, indicate your interest on the Interview Arrangement Form and we will contact the individuals you wish to invite and have them meet you in the Career Services office on the day of your interviews. Student Organizations If you are interested in targeting a particular student population or major, we recommend that you communicate directly with our student organizations. This is an excellent way to educate our students about the various opportunities available within your company. For a list of all student organizations that match your recruiting needs contact Brenda Peters at bpeters@ ou.edu. 5

6 Arranging On-Campus Interviews Schedule a Recruiting Visit To schedule a recruiting visit to the University of Oklahoma, the following steps will help ensure that all of the necessary arrangements have been made prior to your visit: 1 Schedule an Interview Date Contact Brenda Peters, Assistant Director, at (405) as early as possible to secure your interview date. 2 Complete the Interview Arrangement Form The Interview Arrangement Form may be completed and submitted online through Sooner Job Search, our Web-based on-campus recruiting program. Go to and click on employers. Login to Sooner Job Search with your username and password. Complete a separate form for each schedule. Interview Arrangement Forms need to be received by our office a minimum of five weeks prior to your recruiting date. 3 Make Information Session Arrangements Plan to hold an information session to market your organization to individuals already on your schedule, as well as to those not able to schedule an interview. Use the Interview Arrangement Form to let us know what you would like. If you need to cancel your information session, cancellations must be made 48 hours in advance to avoid charges. Cancellations made 24 hours or less prior to the function will be charged 100 percent of the total. Cancellations made hours prior to the function will result in a 30 percent cancellation fee. The Pre-Screen Process The Timetable for Recruiters shows procedures and dates for both the students and employers in the pre-screen selection process. Three Weeks Prior to the Interview Week Using a Web-based on-campus recruiting program, Sooner Job Search, students will indicate their interest in interviewing with your organization. Two Weeks Prior to the Interview Week You will log into Sooner Job Search, view the resumes and make interview selections online, or fax your list of selected interviewees to (405) , or selections to bpeters@ou.edu by the deadline. One Week Prior to the Interview Week The selected interviewees will sign up for interview appointments. Cancellations or Changes of Schedules Students schedule interview appointments one week prior to the week of the interview. Once appointments are scheduled we feel the commitment to honor those arrangements rests equally with the candidate and employer. Therefore, changes by the organization resulting in the cancellation of appointments should be followed by letters to those candidates who have had appointments cancelled. If you cancel interviews within 24 hours of your recruiting date, you will be expected to notify candidates directly. 4 Schedule Lunch With Faculty and Staff Arrange lunch with faculty or staff by indicating on the Interview Arrangement Form the specific individuals you would like to invite. Lunch will be at your expense. Your guests will meet you in the Career Services lobby. Timetable for Recruiters Fall 2007 Spring 2008 Intervicw Week Application Deadline Interview List Due Interview Week Application Deadline Interview List Due Sep 24 - Sep 28 Sep 04 Sep 12 Feb 11 - Feb 15 Jan 22 Jan 30 Oct 02 - Oct 06 Sep 11 Sep 19 Feb 18 - Feb 22 Jan 29 Feb 06 Oct 09 - Oct 13 Sep 18 Sep 26 Feb 25 - Feb 29 Feb 05 Feb 13 Oct 16 - Oct 20 Sep 25 Oct 03 Mar 03 - Mar 07 Feb 12 Feb 20 Oct 23 - Oct 27 Oct 02 Oct 10 Mar 10 - Mar 14 Feb 19 Feb 27 Oct 30 - Nov 03 Oct 09 Oct 17 Mar 24 - Mar 28 Feb 26 Mar 05 Nov 06 - Nov 10 Oct 16 Oct 24 Mar 31 - Apr 04 Mar 04 Mar 12 Nov 13 - Nov 17 Oct 23 Oct 31 Apr 07 - Apr 11 Mar 11 Mar 19 Apr 14 - Apr 18 Mar 25 Apr 02 6

7 Recruiting Planning Calendar Fall 2007 August 20 Classes begin September 3 Labor Day Holiday (Office Closed) 6 Accounting Career Fair Construction Science Career Fair (18) Interviews (19) Sooner Showcase Career Fair (20) Interviews (21) Engineering Career Fair (20) Interviews (21) 24 On-Campus Interviewing Begins October 5 OU/UT Football (no classes) Graduate and Professional School Week 24 Graduate and Professional School Fair November 7 JMC Career Fair 16 Oklahoma Statehood Day (office closed) December 7 Last Day of Classes Final Exams Spring 2008 January February TBA 1 Office Closed 14 Classes begin 15 Martin Luther King Holiday (Office Closed) 23 Summer Camp Fair MLK Multicultural Career Fair 7-8 Architecture Career Fair (7) Interviews (8) 11 On-Campus Interviewing Begins Construction Science Career Fair (21) Interviews (22) March Spring Vacation April May 16 OU Job Expo - Corporate/Govt/ Social Science/ Non-Profit/Education Career Fair 27 On-Campus Interviewing Ends 2 Last Day of Classes 5-9 Final Exams 9 Commencement Office Closed 7

8 Planning Your Recruiting Trip Transportation Travel by Air Will Rogers World Airport in Oklahoma City, 20 miles away, is served by most airlines. When traveling from our office to the airport, you should allow one hour if you are returning a rental car. Please make certain that your travel plans do not conflict with your interview schedule. It is extremely difficult to reschedule interviews at the last minute. Car Rental Most major car rental companies have offices at Will Rogers World Airport. Shuttle Service Several local hotels offer airport shuttle service. Airport Express offers a door to door -- to and from the airport -- shuttle service 24 hours a day. Look for the blue vans located on the lower level of the airport. For more information call (405) Airport Limousine Service of Norman offers service to and from Norman to Will Rogers World Airport. Call (405) for information. Lodging The Norman Convention and Visitors Bureau Web page contains a complete listing of lodging in Norman including phone numbers and addresses. Our office is easy to reach from any of the hotels. http// Map A map to the University of Oklahoma Career Services office from the airport is available on our Web page at The Day of the Interviews Free parking for interviewers is available in the parking facility attached to Oklahoma Memorial Union. Check in at our office on the third floor of Oklahoma Memorial Union, Suite 323. You will be shown to your room and given any changes that may have occurred on your interview schedule. If you have made any changes to your schedule, please let us know when you check in. Our office opens at 8 a.m. Interviews normally begin at 8:30 a.m. and end at 4:45 p.m., with lunch from 11:45 a.m. to 1 p.m. Our office closes at 5 p.m. Please let us know in advance if you need services before 8 a.m. or after 5 p.m. Please remember to bring the resumes of the interviewees you pre-selected to the interview. We also ask that you bring plenty of business cards. We will ask for a business card from each interviewer on each day of recruiting. Interviewees also appreciate being given a business card at the end of the interview. 8

9 Career Services Contacts Director s Team Bette Scott, Director bscott@ou.edu Cindy McCornack, Administrative Assistant cmccornack@ou.edu Director s Assistant Tracy Curtis, Assistant Director tcurtis@ou.edu Career Fair Registration, Event Coordinator Employer Services Team Brenda Peters, Assistant Director bpeters@ou.edu Employer Relations, Recruiting Coordinator, Office Manager Stacy Bruce, Assistant Director sbruce@ou.edu Employer Relations Robin Christian, Recruiting Assistant rchristian@ou.edu Recruiting Assistant Kim Sherbon, Recruiting Assistant ksherbon@ou.edu Recruiting Assistant Contacts for Colleges and Students Betsy Bishop, Assistant Director bbishop@ou.edu Internships and Co-ops Tosha Halsted, Assistant Director thalsted@ou.edu College of Arts & Sciences, Pre-Health Jennifer Goodner, Assistant Director jgoodner@ou.edu College of Engineering, College of Architecture Whitley Graham, Assistant Director wgraham@ou.edu Price College of Business Dan Kemp, Assistant Director dkemp@ou.edu College of Earth & Energy, College of Atmospheric & Geographic Sciences, Math, Physics, Economics, Religious Studies, Higher Education, Library and Information Studies Brent Thompson, Assistant Director thompson@ou.edu College of Journalism and Mass Communication, College of Fine Arts, College of Education Front Desk Natalie Crabtree, Staff Assistant ncrabtree@ou.edu Student Registration Created by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma is a doctoral degree-granting research university serving the educational, cultural, economic and health care needs of the state, region and nation. The Norman campus serves as home to all of the university s academic programs except health-related fields. Both the Norman and Health Sciences Center colleges offer programs at the Schusterman Center, the site of OU-Tulsa. The OU Health Sciences Center, which is located in Oklahoma City, is one of only four comprehensive academic health centers in the nation with seven professional colleges. OU enrolls more than 31,000 students, has more than 2,000 full-time faculty members, and has 19 colleges offering 147 majors at the baccalaureate level, 152 majors at the master s level, 80 majors at the doctoral level, 35 majors at the first professional level, and eight graduate certificates. The university s annual operating budget is more than $1 billion. is an equal opportunity institution. OU CAREER SERVICES 900 ASP AVE., OMU SUITE 323 NORMAN, OK Career Services is a department in OU s division of Student Affairs is an Equal Opportunity Institution 9