Name of the lead organization or agency YMCA of Greater Cincinnati (Community Services YMCA) (Finalist 2012 Excellence in Summer Learning Award)
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1 Name of the lead organization or agency YMCA of Greater Cincinnati (Community Services YMCA) (Finalist 2012 Excellence in Summer Learning Award) Name of Summer Program YMCA Better Together Summer Programs Mission For over 150 years, the mission of the YMCA of Greater Cincinnati has been to put Christian principles into practice through programs that build healthy spirits, minds, and bodies for all. In 2009, the Board of Directors created and endorsed the YMCA's Vision 2020 which will dedicate the next 3 years to the initiative entitled, "All Kids Deserve A's". The five building blocks of this commitment are exercised through strategic priorities: Creating Asset Rich Environments; Engaging Adults; Providing Access to All; Partnering with Parents; and Providing Healthy Activities. The YMCA achieves this goal by offering programs to youth of all ages through Summer Camp, Day Camp, After School programming, and Civic Engagement. The Community Services YMCA serves as a greenhouse for youth and community development for the YMCA of Greater Cincinnati Vision Our vision is to take responsibility for improving the quality of life in Greater Cincinnati. Learning Goals and Other Types of Goals The problems that the YMCA set out to address both at the inception of our summer programming and during the summer of 2011 include: violence in communities; low math and literacy levels in both parents and children; chronic unemployment; a lack of viable community resources; extremely limited access to the tools and skills of the 21st Century; little or no access to health care; hunger; chronic health issues including lack of access to services and obesity and Diabetes epidemics; and disconnection from resources and support. For the YMCA, the answer to a multi faceted and complex matrix of problems is no less than a multifaceted and complex matrix of solutions including quality summer programming. This summer we instituted a new continuous improvement and staff training and development component. These processes were designed to encourage staff at all levels to continually reflect on their practices, continuously improve their programming, and grow even as they encouraged our youth to do the same. A new evaluation process allowed us to evaluate our program as we went, so that we had a continuous flow of information and daily opportunities to improve and address any issues (rather than only receiving feedback at the end of the summer and having no opportunity to implement our findings until the following program year).
2 Program Purpose / Description Our summer program model is built around our 9 core program components and offers unique programming each year (so many of our youth attend for many years in a row without ever experiencing the same program twice). Our programs serve youth from K 6 and each program offers a minimum of 60 minutes of physical activity per day. Youth in our programs are provided with breakfast, lunch, and 1 2 snacks per day, all of which meet our Association s Healthy Living Guidelines. Component TUTORING & MENTORING 21 ST CENTURY SKILLS CAREER & COLLEGE EXPLORATION SERVICE LEARNING ARTS EDUCATION LEADERSHIP DEVELOPMENT HEALTH & WELLNESS GLOBAL LEARNING PARENT & FAMILY ENGAGEMENT Comprehensive Program Components (Research based programming is adapted by site based on developmental appropriateness and student choices) Sample Events/Activities Tutoring, homework help, Winners Walk Tall, Character Champions, Whiz Kids Project based learning, collaborative problem solving, media literacy, life skills Career days, career exploration, college tours, job/college application process Beautification, Peer Mentoring, Food Drives, Public Artwork Projects, Youth Program Docents Ballet, studio arts, step and drill team, dance, photography Leadership training, resistance skills, challenge course, youth in government Nutrition education, team sports, intramural competition, Afterschool Chef health and fitness education, yoga Cultural celebrations using food, music, arts, and more; foreign language samplers, international web based communication Parent Advisory Councils, Achievement Celebrations, Afterschool Chef demonstration, Super Saturdays, holiday & summer camps, Fifth Quarter
3 Population the Program Is Open To The YMCA of Greater Cincinnati serves students attending public schools in Cincinnati. Assessment Tools and Techniques to Measure Progress Our programs work closely with the nationally recognized Innovations team (affiliated with Children s Hospital) to collect and analyze data and ensure that we meet our primary program goals: to increase student achievement, reduce risk taking behavior, and provide balanced programming opportunities for all children, youth, families, and communities. The Results / Changes Our independent evaluators have indicated that students participating in our programs enjoyed: 57% average increase in reading test scores; 51% average increase in math scores; Additionally, 94% of participants plan to attend college. Type of Curriculum / Methodology (e.g.: pre packaged curriculum; self designed curriculum) All of our programs are built around our nine research based core components: Tutoring & Mentoring, Career & College Exploration; 21 st Century Skills; Service Learning; Arts Education; Leadership Development; Health & Wellness; Global Learning; and Parent & Family Engagement (please refer to the chart on page 4 for further details). A typical day in a YMCA summer program (please see Appendix A for a sample daily schedule) allows for small group community building and individual exploration. Weekly themes unite with state academic standards and individual student assessments to shape lesson plans during the academic enrichment component. The YMCA of Greater Cincinnati was recently recognized by the U.S. Summit for Global Citizen Diplomacy as one of ten best programs nationally for our work with microfinance and the connections forged between students in our programs and students in rural Tanzania. This program, in which students learned how to truly become global citizen diplomats, is only one of many programs that students are exposed to during summer programming through the YMCA. We have also incorporated the Fulfill the Dream Curriculum into all summer programs. This is a journalbased curriculum which emphasizes positive hip hop, history, and writing to empower students to speak about themselves and their communities in asset based ways. We have included a video clip which features a showcase, performed for and by students in conjunction with Roberto Rivera, the creator of the Fulfill the Dream curriculum, as well as an artist, poet, and teacher. The level of engagement seen in this clip lets us know that programming such as this is exciting and engaging to our youth. In addition to student elective choices and student led activities, partner agencies align with fun weekly themes. This summer, YMCA 21 st Century Site Coordinators and Resource Coordinators partnered with the Association s Family Life Team and branch program staff to supplement summer camp schedules with academicallyenriching activities to help prevent summer learning loss and equip youth with new skills and knowledge before they head back to school. This innovative collaboration allowed for the implementation of programs, such as CATCH to promote healthy nutrition and physical fitness choices, state standards aligned curriculum activities, a literacy based Global Graffiti Wall project, and D.E.A.R.
4 The D.E.A.R. program was especially successful across summer camps, as youth throughout our Association as more than 2,600 brand new books were infused into programs (to be sent home with youth and to establish program libraries) and youth were given the opportunity to practice reading skills for at least 30 minutes each day. Staff at each program site extended the D.E.A.R. program even further by tracking the many books read by each camper, setting goals for total pages read throughout the summer, adding vocabulary activities corresponding to the books, and allowing youth to journal about what they read. Additionally, branches also received grade level aligned ThinkStretch summer learning workbooks to ensure that they not only maintained skills gained during the previous school year, but had the opportunity to increase skills in key areas such as math, reading, and science as well. We work closely with educators on our tutoring staff to ensure that all activities are engaging, ageappropriate, and academically aligned. Our Academic Alignment Coordinator, a licensed teacher, works closely with program staff to develop activities that are not only fun, but that address core academic content standards as well. Activity Highlights (e.g.: creative activities; college visits; field trips) During the summer of 2011, youth created global graffiti projects, and participated in programs like Let s Move It!, a program created in conjunction with Children s Hospital to focus on healthy eating and physical activity. As part of this program, youth went on weekly zoo walks and played games of basketball with staff to increase their physical activity and were exposed to more than 53 different fruits and vegetables through weekly taste testing. Students were able to rate fruits and vegetables they tasted as they learned facts about these fruits and vegetables and participated in cooking classes that ensured that they knew how to prepare them as well! Examples of Summer Culture Our program participants are the center of our summer programming and we strive to ensure that we create a unique and supportive environment for each student and each family. Program theme weeks, contests, incentives, field trips, special guests, and even YMCA shirts, backpacks, and supplies are incorporated into every program. Youth are encouraged to make our programs their own and every summer, you can hear special summer camp songs and chants, see youth earning badges for skills and character development, and watch as they create new traditions even as they explore the games, stories, and songs created by youth the previous summer. Each of our programs celebrates the end of summer in a slightly different way, but these have included community fairs and festivals, field day celebrations, cook outs, talent and art shows, and family fun nights. Our spaces are filled with youth art work and are designed with accessible stations to ensure that youth have choice in activity selection. We have weekly themes (listed above).
5 Partnerships The YMCA s existing partnerships with organizations including the Boys & Girls Club of Greater Cincinnati, the Urban League, the United Way of Greater Cincinnati, Talbert House, the Children s Home, Imani, Families Forward, STRIVE, UGive, Cincinnati State Community College, the University of Cincinnati, and others currently facilitate interaction and deep and meaningful collaboration among our key partners, community based organizations, volunteers, staff, parents, and students. These current partnerships include a multiplicity of ethnicities, ages, education levels, and experiences, and a key part of our current and ongoing strategy is the realization that collaboration with families and community agencies is key to our success. We work diligently to build on each partner s strengths, thereby allowing them to do what they do best and allowing us to do together what none of us could accomplish alone. In addition to these partnerships, the YMCA of Greater Cincinnati partners with the Cincinnati Public School District (CPS) to ensure that our summer programs are aligned with school and district goals and that the enrichment that students receive when they are with us helps them achieve throughout the summer and throughout the year. As the grant managers for multiple 21st Century Grant funded programs throughout Cincinnati and Northern Kentucky, the YMCA of Greater Cincinnati has a long history of working with partner agencies to apply for funding. In each of the 11 sites in which we are also the Lead Agency for those grants, we have a formal partnership with the district and with schools. Additionally, we frequently partner with other community agencies to dream, to plan, and to apply for various grants throughout the year. We will be working closely with the Cincinnati Public School district and the Wallace Foundation throughout the summer of 2012 and beyond. Staff Development Tools and Techniques Trainings offered include, but are not limited to: 40 Developmental Assets, Working with At Risk Families, Howard Gardner s Learning Styles, Effective Parent and Family Engagement, and Cultivation of Community Resources. In addition to monthly trainings and ongoing development opportunities throughout the year, all program and partner staff are invited to join yearly week long training institutes. Additionally, a series of Brown Bag workshops throughout the summer and the rest of the year bolsters training and allows additional opportunity for more thorough coverage of important training topics and investigation into effective techniques for success. We believe that this extensive and continuous training provides us with a skilled staff dedicated to youth engagement and development. Because of our Association s scope and size, we are able to attract a strong pool of applicants both from within our organization and from local colleges and universities (including Xavier, Cincinnati State, and the University of Cincinnati) to work in our summer programs. Additionally, many of our highly qualified afterschool staff who work closely with children throughout the school year remain with us to work through the summer months. We look for staff members who are assets focused, dedicated to the communities and families we work with, and eager to learn and grow. Our Association is dedicated to diversity in hiring and recruitment processes and our search for qualified and dedicated staff is a year long process that includes print ads, career fair presence, internship and co op opportunities, and work with our community partners. Summer staff who do not serve in full year programs are typically hired in April.
6 The YMCA has intensive background checks and screening processes and requires that each staff member be trained for at least 10 hours before she/he is allowed to join a program. This training, which occurs both online and in person, includes Child Protection Training, First Aid and CPR, Sexual Harassment training, Child Abuse Prevention Training, and Training on the policies, procedures, history, and resources of the YMCA. As a Tier 1 Training Association, the YMCA of Greater Cincinnati offers regional trainings throughout the year in multiple areas including child development, educational enrichment, child protection, first aid, developmental assets, positive youth development, culturally responsive practice, and best practices in afterschool and summer learning. In addition, we routinely train on new curriculum models (recent trainings have included training in Fulfill the Dream, Number Worlds, Recipe for Reading, CATCH, and the Asia Society s global curriculum. In addition, we offer continuous access to trainings involving technology, parent outreach, disability services, and working with the key community partners. Types of Staff (e.g.: paid staff; volunteer staff) paid staff, volunteers Hours Committed to Staff Training / Professional Development 10 hr. pre summer training Sustainability As a multimillion dollar agency, the YMCA of Greater Cincinnati is committed not only to securing funding for youth and families throughout Greater Cincinnati and Northern Kentucky, but also to sustaining grant funded programs as well. We work closely with a variety of community partners to ensure the continued viability of our programs. In addition, we engage in continuous staff and professional development in the areas of program sustainability, research, and grant writing, and produce data driven outcome reports throughout the year to funders including the United Way and the Ohio Department of Education. Our data allows our funders to see the very real impact of all of our programming, including our summer programming, on the youth, families, and communities in our neighborhood, and we work closely with each funder, community agency, and school to ensure that the data that we are capturing tells the full story of what is happening with students and communities across Cincinnati and Northern Kentucky. In building our infrastructure over the past 5 years, we've secured the following resources: 21st Century Community Learning Centers ($25.5 million); Temporary Assistance to Needy Families ($3.16 million); United Way & Greater Cincinnati Foundation ($1,500,000); Title I ($1 million annually); American Recovery and Reinvestment Act ($2 million annually); College Work Study (annual impact of $500,000); UBS ArtWheels ($350,000 for 2 years); Supplemental Education Services ($2 million annually); National Building Futures Mentoring Grant ($3 million); and also partner with the district on multi million investments via USDA, facility access and maintenance, and student transportation. Partnering with parents is a significant part of our development strategy and we will continue to work diligently to secure funding for the growth and continuance of programs that engage and inspire parents, as they make them a key part of their children s success. The funding that we have
7 secured thus far, even in the midst of an economic crisis, is testament to the strength of our programming and the true importance of these initiatives. Last year, our region was awarded $5 million dollars in Wallace Foundation funding to expand summer programming for youth. These funds will allow us to train more staff, run more programs, reach more families, and engage in continuous improvement processes that will ensure that Cincinnati is a leader in summer learning initiatives for years to come. As with all of the YMCA s initiatives, long term sustainability will be addressed in a collaborative effort. As centers and programs expand, additional partners will be sought, especially those who offer complimentary services available without cost or at reduced rates for expansion. Through Strive, we will continue to leverage resources. Currently, Strive enjoys solid support from a deep base of funders and is working with us to develop regional funding strategies for services to youth ages 0 to 21. We will continue to measure and report results, review programs to ensure continuous quality improvement and fit, continue strong alliances with key champions, and maintain internal controls. With proven results and strong partners, we will be well positioned to leverage future funding (and have, as illustrated by the recent community acquisition of Wallace Foundation funding). The YMCA of Greater Cincinnati has faithfully and carefully administered local, state, and federal grants. The YMCA delivers on over $6 million annually in local, state, and federal grants. Known for professionalism and capacity to lead, the YMCA brings over 150 years of service to the community in building strong kids, strong families, and strong communities. Leading this project is Rebecca Kelley, YMCA District Vice President and Ohio Afterschool Network leader, who has been involved in delivering academically based after school programs at local schools for over 10 years. From 2000 to 2012, Ms. Kelley has administered over 34 21st Century grant sites in 2 states. All lead agencies agree to partner with other qualified community based organizations with trained staff, extensive connections, and proven results. Volunteers from the community are fully engaged with school staff and afterschool providers to ensure improvements are made. The resulting infrastructure and systemic improvements give us confidence in our capacity to implement and sustain and increase our summer efforts to more fully serve the youth, families, and communities of Greater Cincinnati and Northern Kentucky. Program Duration (i.e.: No. hours per day; No. days per week; No. of weeks) 8 12 hrs per day, 5 days per week, 12 weeks Average Daily Attendance 70% to 85% Multiple Sites 12 sites City Cincinnati
8 State OH Website cincinnatiymca.org Is The Program Offered Over Multiple Summers? yes What year did summer program begin 2004 Number of youth served annually 2500 This program serves children entering grades: K 12 Grade Summary (K 5, 6 8, and/or 9 12) K 5, 6 8, and 9 12 Student/Staff Ratio 9 12 to 1 Contact Hours / Total Amount of Time Available to Youth 480 Total Summer Program Budget $150,000 Primary sources of funding 21 st Century, Parent Fees, Foundation Funds
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