NJCFS NEWSLETTER INDEX A-C
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1 A-C Accounting Bureau, Staff Additions 35, 40, 42, 43 Accounting Operations, Staff Assignments 32, 35, 42, 45, 49, 50 Accounting Periods 11, 23, 27, 30, 38, 41, 44, 47, 49, 50 Agency Orders 12, 13, 26 APPROPRIATIONS 9, 15, 20, 22 -Additional Types (C1, C2) 11 Approvals 19, 20, 23, 26 Association of Governmental Accountants 24, 42 Audit Requirements 10 Automated Clearing House (ACH) 24, 25, 26, 33, 35 A1 Transactions (Crossing Fiscal Years) 13 Banking Services 50 Business Registration Certificate 35 Cash Receipts 6, 7, 15, 25, 28 CFDA Numbers 22 Circular Letters 49, 50 Commodity Codes 3, 44 Contract Pricing 3 CONVERSION - Key Dates 4 - Prior Budget Fiscal Years 19, 20 SPRING 2008 Page 1 of 7 through Volume #50
2 D-F Data Confidentiality 48, 50 Data Retention 26, 43 DATA WAREHOUSE, ENTERPRISE-WIDE 32 - OMB Financial Update 40 Decentralization of Official Receptions 29 Decentralization of Travel 18, 23 Decentralization of Approvals (U1/AO) 26 Deficit Balances 23, 38, 41, 44, 50 Deleting Documents from DDB 5 Deposits 9, 11, 19, 24, 25 Direct Purchase Authority 3, 30 Disaster Recovery Testing 30 Document in Use 23 Easy Doc 18, 19, 20 Encumbrances, Cancellation 32, 38, 39, 42, 45 Error Messages (EMEX) Table 20 Estimated Receipts 6 Expense Budget 6 Expense Budget Summary Table (ESUM) 32 Expenditure Modification (EM) 13, 15, 16, 29, 30 Federal Awards Schedule of Expenditures 35 Federal Grants 11, 12, 15, 16, 22, 26, 29, 34, 43, 44, 46, 48 Federal Per Diem Rates, New 40,48 Fixed Assets 8 SPRING 2008 Page 2 of 7 through Volume #50
3 Focus 3, 6, 9, 10, 17, 21 Form , 46 Forms 3 G-K GASB Statement No General Messages 6, 7, 8, 9 Grant Accounting/Grant Orders 2, 7, 8, 11, 12,13, 15, 17, 26, 34, 48 -Monitoring 49 Help Desk 4 Indirect Cost Recoveries 35 Integrated Financial and Administrative Suite (IFAAS) 30 Interdepartmental Charges 8, 11 Internet Address 27, 33, 35 Intra-Governmental Payment Vouchers (UA/AV) 6, 13, 21, 26, 31, 32, 34, 40, 42, 45 Invoice/Reappropriation Adjustments 10 Invoices (IN) 13, 16, 34 L-M Lawsuit Awards and Settlements 38, 48, 49 Ledger Screens 34 Logon Screen 8 SPRING 2008 Page 3 of 7 through Volume #50
4 MACS-E - Agency Reports 12 - Change Orders 8, 11 - Discounts 5, 13 - Non IT-Equipment 50 - Overview 1, 3, 17, 19 - Status Codes 7, 16 - Screens/Tables 10, 12, 13, 18, 19, 26 - User Group 6 Mail OMB Accounting Bureau 28 Mailroom Move 20 Memo Processing (Absence of) 3 Mileage Reimbursement Rates 25, 31 N-R Newsletter Mailings 23, 38, 39 Notice of Awards 12 OIT Billings 38 Over-Rideable Errors 43 Open Item Tables-CFS 6, 7, 8, 13, 15, 34 PAYMENTS - Automated Clearing House (ACH) 24, 25, 26, 28,33, 35 - Checks 6, 16, 22, 26, 47 - Claims 16, 27, 31,35, 39, 42, 45, 47, 48, 49 - Duplicate Vendor Payments 27, 44 - Hold Checks 22, 26, 33, 40, 41, 42, 43, 46, 50 - Intra-Governmental (UA/AV) 13, 21, 22, 26 - Payee Reference 6, 25 - Partial/Final Indicator 33 - Prior Year Payments 16, 31, 35, 39, 42, 45, 47, 48, 49 - Refunds of Expenditure 9, 22, 26 - Scheduled Payment Date 5 - Single Check 7, 18 -Timing of Payments 24, 35 - uploads of A1/U1 28, 33 - Vendor Payments, Tracking 11, 25 - Wire Transfer Procedures 14, 24, 28, 33, 43, 50 SPRING 2008 Page 4 of 7 through Volume #50
5 Payroll Posting 10 PB2 Blankets 3 Petty Cash 9, 25, 29, 43, 46, 50 Positions 42 Pre-Approvals 21 Project Accounting - Overview 2 Prompt Payment 49, 50 -Daily Monitoring 40, 46, 48 Purchasing Card 23, 26, 29, 39 Reference Guides, Easy Doc 20 Refunds of Expenditure 7, 22, 26 S-T Schedule of Expenditures Federal Awards 35 Security Profiles 5, 17, 20, 22, 47 Set-Aside Program (contracts) 15 Sign-On, Single User 4 Special/Confidential Funds 25, 29, 43, 50 System Availability 12, 14, 16, 38, 41, 44, 50 TABLES CFS - Approval Log Table (ALOG) 13 - Closed Payment Voucher Line Table (CPVL) 17 - Error Message Table (EMEX) 20 - Expense Budget Summary Table (ESUM) 32 - Federal Budget Line Table (FBLT) 16, 20 - Flexible On-Line Budget Ledger Table (FLXB) 12, 19 - Flexible On-Line General Ledger Table (FLXG) 12, 15, 19 - Flexible On-Line General Ledger Table Alternate View 15 (FLG2) - Inbound Payroll Crosswalk Translation Table (IXPR) 20, 45, 46 - Object Table (OBJT) 14, 15, 16 - Prompt Payment Interest Table (PPIN) 7, 27 - Warrant Reconciliation Table (WREC) 25 SPRING 2008 Page 5 of 7 through Volume #50
6 Telephone Quotes 3 Text Required 31 Training 3, 4, 5, 8, 9, 11, 12, 14, 15, 21, 22, 23, 29 - Manual 50 Transfer of Appropriation 11, 42 TRAVEL - ACH Payments 26, 30 - Advances 31, 44 - Agency Orders (AO s) 30 - Codes 40, 41, 47 - Edit Change 41 - EZ Pass 30, 33 - Event/Agency Table (EVAG) 24, 28 - Event Table (EVNT) 30 - Mileage reimbursement rate 31 - Module 38 - New Module 5, 7, 9, 24 - Number of Staff Traveling (EVAG) 24, 28, 32 - Open Travel Requisitions 23, 41 - Out-of-State 40 - Payments For Employee Attendance 41, 46 - Per Diem Rates 22, 25, 29, 32, 43, 45, 46 - Policy 41 - Regulations 32, 43, 47, 50 - Request for Travel (PB141) and Payments 15 - Status Indicator 34 - Table Modifications (OTLT) 16 - Training 9, 10 - Travel Approval Table (TVAP) 45 - Travel Services 31, 34 - Travel Refund (TC) transactions 16, 27 - Travel Services Action flag 23, 27, 31 - Washington DC 23, 25, 30, 34 U-Z U1 Transactions (crossing fiscal years) 13 Upload Process 33, 42 SPRING 2008 Page 6 of 7 through Volume #50
7 User Groups - MACS-E 6, 11, 12, 13, 14 - NJCFS 6, 9, 10, 13 User Guides 5, 20 User Identifications 22 User Surveys 16, 17 VENDORS - Vendor Address Verification 43 - Vendors on Hold 22, 33 - Vendor Codes 21, 25, 26, 49 - Vendor Control Unit 17, 22 - Vendor File Update 16, 23, 26 - Vendor Payment Inquiry 41 - Vendor Questionnaire (W-9) 7, 24 - Web Payment Application 38, 39 Vendor Refunds (Refunds of Disbursement) 9, 22, 26 WAIVERS 10 - Order Waiver Screen (MACS-E) 12 Warning Messages 25, 43 W-9 Vendor Questionnaire 7, 24 Year 2000 Update 18, 20, 26, 28, 29 Year-End Guidelines 7, 8, 11, 30, 38, 41, 44, 50 SPRING 2008 Page 7 of 7 through Volume #50
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