The ERP Card-Solution. The power, control and efficiency of ERP combined with the ease-of-use and financial benefits of a P-Card.

Transcription

1 The ERP Card-Solutio Xpoetial - It's about Itegratio The power, cotrol ad efficiecy of ERP combied with the ease-of-use ad fiacial beefits of a P-Card. TM poetial The ERP-Card Solutio

2 P-Cards ad ERP For more tha a decade, Purchasig Cards (P-Cards) have brought eormous fiacial beefits ad ease-of-use to orgaisatios world-wide. Ufortuately though, as complex large-scale Eterprise Resource Plaig (ERP) systems become the orm rather tha the exceptio, the chiks i the P-Card armor have begu to surface. The biggest impact i terms of techology ad resource utilisatio, is felt by orgaisatios that have implemeted capital-itesive ERP systems. Typical P-Card programmes usig stad-aloe, iterfaced techology applicatios hit a brick wall i ERP systems, ad limit the ability of orgaisatios to tap ito value-added Busiess-to-Busiess (B2B) ad e-commerce opportuities. Orgaisatioal Efficiecy Orgaisatioal Iefficiecy P-Card Discoectio Fiace / Accoutig Huma Resource Maufacturers Supply Chai Project Outsource Relatioship ERP Oe Itegrated Solutio Plat Vedor Receivig Fiace Accoutig Purchasig Huma Resources Fixed Assets / Property Supplier Quality Busiess Itelligece Accouts Payable Ivetory Cotrol Busiess Processes Typical P-Card programme maagemet applicatios are, by defiitio, iefficiet as they sit outside of a orgaisatio's ERP ladscape. This results i busiess processes that are discoected from all of the other ERP-based fuctios ad processes, ad most importatly, discoected from the ERP cotrol mechaisms. As the P-Cards busiess is a complex ad high-risk oe, it poses a serious challege for ERP-based orgaisatios.

3 Typical P-Card techology applicatios also drive iformatio discoectio betwee the idustry-drive P-Card data elemets ad the orgaisatioally relevat ERP data elemets. This icogruet data combied with the iterfaced ature of the P-Card programmes results i sub-optimal P-Card data withi a orgaisatio's ERP system leadig to cotrol exposures, ad limitig the usefuless of P-Card data. Icogruet P-Card / Schema ERP Data / Schema P-Card Data / Schema Orgaisatio Relevat Idustry Relevat Vedors Merchats Purchase Orders Trasactios PO Lie Items Levels of Data The ERP-Card As a orgaisatio's success is deeply rooted i the iteroperability ad efficiecies of its ERP system, a discoected P-Card programme limits value-added opportuities that are preset i today's dyamic ad complex B2B marketplace. By takig its P-Card programme maagemet iside of its core ERP system, orgaisatios beefit from a best-of-both-worlds approach. The ERP-Card combies the structure, cotrol ad efficiecy of the ERP system with the ease-of-use ad fiacial beefits of a traditioal P-Card. Fiace / Accoutig Huma Resource Maufacturers Supply Chai Project Outsource Relatioship ERP INTEGRATION

4 This brigs flexibility to a orgaisatio's supply chai strategy ad provides more efficiet P-Card programme processes ad cotrols as well as icreased data itegrity. This allows a orgaisatio to optimise its P-Card utilisatio approach, ad maximise the bottom-lie ad workig-capital opportuities that a strog ERP-Card programme ca brig. Xpoetial -The ERP-Card Solutio Xpoetial, as a ERP-Card techology solutio, provides seamless itegratio with all of the orgaisatio s SAP busiess processes, fuctios ad data elemets. All ERP-Card programme maagemet activity from user access to cardholder recociliatios to programme reportig is performed withi the orgaisatio's core SAP ERP system. Fiace / Accoutig Huma Resource Maufacturers Supply Chai Project Outsource Relatioship Fully Itegrated with ERP Busiess Process / Data Elemets Programme Admiistratio User Access / Security / Roles Cardholder Recociliatio Recociliatio Approvals Audit ad Compliace Sales ad Use Tax Idetificatio / Reportig Merchat Volume Reportig Small Busiess Reportig Xpoetial also brigs the much-eeded ERP data itegrity ad data coformace to a orgaisatio's ERP-Card programme effectively, elimiatig the P-Card tool's key historical weakesses. Additioally, Xpoetial simplifies a orgaisatio's techical ladscape through elimiatio of the typical P-Card iterfaces ad the associated maiteace, ad

5 TM poetial The ERP-Card Solutio Xpoetial The e-commerce Hub With its powerful ERP itegratio, Xpoetial bridges the gap betwee AP ad Procuremet by servig as a hub for covergig e-procuremet, e-payable ad e-commerce optios. With its Vedor Master coectios, Purchase Order fuctioality ad Good Receipt capabilities, Xpoetial allows the orgaisatio to take full advatage of today's dyamic marketplace by usig the ERP-Card as the ceterpiece of its e-commerce strategy. e-commerce Hub Catalogue Programmes Traditioal P-Cards E-Payables Reverse Auctios No-PO Paymets Dyamic Discoutig Material Receivig Purchasig Sourcig Requisitios Cotrols Audit ad Compliace Fiace ad Accouts Payable Vedor Master P-Card Merchats BI Reportig ERP-Card-backed electroic catalogues ca trasform the way that every day overhead purchases are made withi ay orgaisatio. Presetig the ERP-Card as optios withi Reverse Auctios ad Dyamic Discoutig brig iterestig growth opportuities, ad virtual card e-payable ad o-po AP paymet optios also exist.

6 Xpoetial Flexibility Xpoetial simplifies the card ladscape by admiisterig all the orgaisatio's P-Card programme activity i a itegrated maer alog with every other SAP busiess process. This provides the orgaisatio the utmost flexibility i desigig its ERP-Card approach. A itegrated ERP-Card programme presets may iterestig busiess trasformatio opportuities from strategic to tactical to everythig i betwee. A orgaisatio may choose to use the ERP-Card as a value-added piece of the supply chai complete with requisitios, purchase orders, vedor masters ad / or goods receipts or simply as a o-po-based tactical optio. Xpoetial also provides the flexibility to cofigure each card programme differetly. For example, oe programme may be PO-based, oe programme o-po-based, while aother programme may allow both methods. Whether it is traditioal programmes, catalogue programmes, e-payables or eve o-po card paymets, Xpoetial provides the flexibility to maage all P-Card programmes from all P-Card providers all i oe place. Xpoetial Data Itegrity Oe of the key beefits of Xpoetial is its ability to brig ERP coformace to the idustry-drive P-Card data elemets. With its ability to lik P-Card merchats to ERP Vedors, Xpoetial provides a opportuity to report ad aalyse ERP-Card sped i ways ever before possible. The ease-of-use of the Xpoetial EZ-PO Portal also provides a orgaisatio a cost-beeficial opportuity to exted Vedor Masters ad PO fuctioality to its traditioal ERP-Card programme. This provides the opportuity for fully aggregated purchasig reportig, eablig the orgaisatios to have a sigle holistic view of all of their eterprise procuremet sped, icludig the ERP-Card.

7 Xpoetial Cotrol Lastly, as a high-risk busiess process that spas the etire P2P value chai, cost-beeficial cotrol is oe of the most importat features of Xpoetial. The Xpoetial cotrol foudatio is laid by iheritig all the ative Goverace Risk & Compliace (GRC) features of the orgaisatio's SAP system as the basis for ERP-Card user access, roles, ad privileges. Detailed user data is also iherited from the orgaisatio's itegrated HR module. Traditioal P-Card programmes are ofte admiistered from a oe or the other orgaisatioal owership approach, which ca limit the success of a P-Card programme if ot maaged properly. With Xpoetial, the power of the ERP process ad data owership methodology of the orgaisatio is also iherited. This provides a opportuity for a core competecy based split betwee P-Card stakeholder orgaisatios. RISK COST PROCESS A more balaced ad ERP-aliged approach is the basis for all of the busiess trasformatio opportuities that lie with the ERP-Card. It also esures that the data ad process had-offs are made betwee orgaisatios esurig the itegrity of the data ad the ERP efficiecy of the ed-to-ed process. As all Xpoetial programme activity occurs withi the ERP systems, so do all of the ERP-Card cotrols ad audit trails. This brigs great efficiecy to the ERP-Card cotrol eviromet ad substatially reduces the risk factor of the ERP-Card programme. Xpoetial's powerful PO, Good Receipt ad Vedor Master itegratio ca also provide a additioal layer of powerful cotrols while icreasig the usefuless of the ERP-Card reportig data. Xpoetial Retur o Ivestmet Xpoetial allows a orgaisatio to leverage its ERP ivestmet more broadly by elimiatig, from its techical ladscape, a stad-aloe busiess system that it does ot cotrol. Xpoetial also brigs the fuctioal cotrol of a high-risk ad complex busiess process ito its ERP eviromet greatly reducig risk, while icreasig efficiecy ad providig greater data itegrity. Xpoetial simply cuts through the complexity of P-Cards, e-commece ad paymet covergece, ad provides oe sigle solutio for them all. Ad that solutio is right iside the SAP system where the orgaisatio has already made its ivestmet i eterprise efficiecy. Explore the Xpoetial value propositio, reap the Xpoetial beefits, ad realise a Xpoetial retur o ivestmet for your orgaisatio.

8 TM poetial The ERP-Card Solutio BizAps is a market-leadig SAP Services ad Solutios provider, focusig o helpig compaies to optimise their use of SAP. BizAps provides SAP-itegrated software solutios that save orgaisatios moey ad eable more profitable use of cash assets by optimisig ad automatig fiacial processes to icrease efficiecy ad productivity withi fiace departmets. BizAps is part of WNS Group, the leadig global busiess process outsourcig compay. This exteds the BizAps offerig from optimisig back-office processes to idustry-specific frot- ad middle-office process solutios, all the way to complex, actioable research ad aalytics. Procuremet Card Solutios To lear more, write to us at marketig@ws.com About WNS WNS (Holdigs) Limited (NYSE: WNS), is a leadig global busiess process outsourcig compay. WNS offers busiess value to 200+ global cliets by combiig operatioal excellece with deep domai expertise i key idustry verticals, icludig Travel, Isurace, Bakig ad Fiacial Services, Maufacturig, Retail ad Cosumer Packaged Goods, Shippig ad Logistics, Healthcare ad Utilities. WNS delivers a etire spectrum of busiess process outsourcig services such as fiace ad accoutig, customer care, techology solutios, research ad aalytics ad idustryspecific back-office ad frot-office processes. WNS has over 22,000 professioals across 25 delivery ceters world-wide, icludig Costa Rica, Idia, the Philippies, Romaia, Sri Laka ad Uited Kigdom. SAP ad mysap are registered trademarks of SAP AG. All other trademarks appearig o this documet are the property of their respective owers. Copyright 2012 WNS (Holdigs) Ltd. All rights reserved