BID RESULTS AB DENTAL SERVICES FOR THE MERCER COUNTY CORRECTION CENTER OPENED JUNE 12, WEST STATE STREET

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1 BID RESULTS AB DENTAL SERVICES FOR THE MERCER COUNTY CORRECTION CENTER OPENED JUNE 12, 2015 AWARD TWO (2) YEARS WITH AN OPTION TO EXTEND TWO (2) YEARS. AUGUST 18, 2015 THROUGH AUGUST 17, 2017 RESOLUTION NO NAME OF BIDDER: ADDRESS CORRECTIONAL DENTAL ASSOCIATES 192 WEST STATE STREET CITY, STATE, ZIP TRENTON, NJ CONTACT LESLIE A. HAYLING, JR.,D.D.S. TELEPHONE FAX

2 BID RESULTS AB ON-SITE DENTAL SERVICES FOR THE MERCER COUNTY CORRECTION CENTER TWO YEAR TERM WITH OPTION TO EXTEND TWO YEARS CORRECTIONAL DENTAL SERVICES COST YEAR ONE INSERT COST PER HOUR $ HOURS ANNUALLY 624 ANNUAL COST YEAR ONE $ 86, COST YEAR TWO INSERT COST PER HOUR $ HOURS ANNUALLY 624 ANNUAL COST YEAR TWO $ 89, TOTAL YEARS ONE AND TWO $ 175, OPTION YEAR THREE INSERT COST PER HOUR $ HOURS ANNUALLY 624 ANNUAL COST YEAR THREE $ 93, OPTION YEAR FOUR INSERT COST PER HOUR $ HOURS ANNUALLY 624 ANNUAL COST YEAR FOUR $ 97,344.00

3 SPECIFICATIONS FOR INMATE DENTAL SERVICES The Provider will institute a Dental Classification and Priority Treatment Program in accordance with the New Jersey Board of Dentistry to ensure that all inmates have access to essential, necessary dental services and provide services in a professionally prioritized manner and list all requirements necessary for entering into a contract for such services. Cosmetic procedures are not considered essential. SCOPE OF SERVICE The Contractor must be a qualified provider who is able to provide Inmate Dental Care in accordance with N.J.A.C. 10A: 16 & 10A:31 requirements, the National Commission on Correctional Health Care Standards, American Dental Association Standards, New Jersey Board of Dentistry and Center for Disease Control Guidelines and Occupational Safety and Health Administration regulations. The Dental Assistant shall be registered in accordance with the New Jersey Administrative Code, Title 13, Chapter 30, New Jersey Board of Dentistry, 13: and 2.4. Dental Services must only be administered by license/certified dental staff duly licensed in the State of New Jersey. Proof of licensure must be provided to the County. Dentists must possess a minimum D.M.D. license. All Licensed/Certified dental staff shall undergo security clearance and comply with security requirements of the facility inclusive of security training. All equipment and outside machinery is subject to facility search procedures. Dental Care shall include documented oral screening, instruction on oral hygiene, preventative oral education and annual examinations with only those treatments necessary, as determined by the dentist, in accordance with the clinical guidelines and standards of care from the agencies listed above to maintain the Inmate s dental health. Dentist, DMD performs dental examinations with charting by Dental Assistant: Preventative maintenance to include prophylaxis and oral hygiene instructions; Follows the classification procedure for standard of care; Temporary fillings; Permanent fillings; Extractions; Full Dentures (when appropriate); Documentation of orders in Countys Electronic Medical Records; Dental Assistant triages dental list made by nurses and:

4 Assists the Dentist in dental procedures; Cleans, sterilizes and performs instrument inventory; Performs spore check in autoclave; Takes radiographs when required; Oral Surgery: The awarded contractor shall provide the services for Oral Surgery on site when necessary. Panorex radiographs are performed at St. Francis Medical Center. Dental Unit and compressor are provided by the County. Equipment repairs shall be scheduled through the awarded contractor and shall be billed to the County. The contractor shall give priority scheduling to inmates requiring emergency dental treatment, inmates who have medical problems and inmates who do not have sufficient teeth to masticate with examples as follows: Priority 1 Emergencies: fractures, infection, and pain relief etc. Priority 2 - Patients with insufficient dentition to masticate with moderate pain Priority 3 - Treatment for all remaining Dental Classifications The Contractor shall utilize Dental Classifications in the initial Comprehensive Dental Examination and as treatment progresses as follows: Class I Extractions indicated Class II Restorative and/or periodontal treatment indicated Class II Removable prosthetic treatment indicated Class IV No immediate treatment indicated R Refused treatment NS No Show follow up indicated The contractor shall treat all inmates with proper infection control procedures, including the use of barrier protection, chemical disinfectants, sterilization and whenever possible, disposable equipment. DENTAL SUPPLIES AND SMALL EQUIPMENT Dental supplies shall be provided by the awarded contractor. Small equipment (amalgamator, autoclave, amalgam separator, instruments) shall be supplied by the awarded Contractor. All other equipment is provided by the County of Mercer. The County purchased a dental cavitron in August, 2015 for use by the awarded contractor. DENTURE CRITERIA ELIGIBILITY Inmates must enter the Mercer County Correction Center edentulous for full or partial dentures. In the case partial edentulism, which does not impede mastication, dentures are not provided; however, where loss of all teeth results in complete edentulism, dentures are provided following a ninety (90) day period. COVERED SERVICES

5 The Contractor will provide dental screening, instruction in oral hygiene and preventative oral education, examination and treatment. Treatment shall be provided to alleviate pain, to treat infection and to restore function. Routine treatment may include, but not be limited to, extraction, fillings, x-rays, periodontal, cleaning and minor surgery as required when warranted. Said emergency treatment may include, but not be limited to, the prescription of medication and/or actual treatment. SPECIALIZED SERVICES Specialized dental care may be required. All extraordinary care, including oral surgery, and other extensive or specialized dentistry requires pre-approval and may be referred to the appropriate service provider. Dentures are provided following a minimum 90 days in the Mercer County Correction Center. Specialized dental procedures will be reimbursed at the current Medicare rates. SERVICES NOT COVERED Root canals are not performed as they are not considered preventative maintenance. Crowns are not provided as they are not considered preventative maintenance. The Contractor shall treat all inmates with proper infection control procedures, including the use of barrier protection, chemical disinfectants, sterilization and, whenever possible disposable equipment. REQUIREMENTS The Contractor shall provide the dental services at the Mercer County Correction Center on Monday and Friday as follows: The awarded contractor shall work five to six hours per day, two days per week. If Additional services are required, the County will pay the awarded contractor based upon the prorated daily rate. Preventive and Comprehensive services are provided; The awarded contractor shall bill the county for services rendered based upon the number of hours worked; The awarded contractor shall provide services five to six hours per day, two days per week with a Dental Assistant; Services shall be provided between the hours of 8:00 A.M. and 4:00 P.M. Twenty-Four hour on-call emergency phone consultation is required and provider shall respond by phone within one hour of initial call from the Correction Center. Said emergency may include, but is not limited to, prescribing medication and or treatment. This work shall be billed at the awarded hourly rate. The Contractor shall, at all times while carrying out the terms of this agreement adhere to any and all applicable rules and regulations.

6 An hourly fee calculated with number of hours annually, not a fee per service, is required and travel time shall be factored into the annual rate. No additional charges for travel time or other expenses will be permitted. The Contractor shall furnish proof of insurance, Malpractice and Professional Liability, coverage by Certificate of Insurance accompanying the contract documents and shall name the County of Mercer as additional insured. All insurance policies will be obtained from an insurance company authorized to conduct business in the State of New Jersey. Minimum $1,000,000 per occurrence coverage required. Such Certificate of Insurance shall provide that the insurance company give the County of Mercer thirty (30) days prior notice of any cancellation terms of such policies during the period of coverage. Bidders shall agree if awarded a contract, that they will indemnify and save harmless the County of Mercer for all suits and actions brought against it. Dental Service Policy and Procedures are established and shall be reviewed and updated as required by the current medical provider and awarded contractor. Dental Staff will receive training in accordance with the County s policies and procedures. The Contractor s right to perform this contract may be terminated by the County of Mercer in the event services are not performed as called for in the contract. Thereafter, in the event of default, the County reserves the right to secure services by others and the Contractor shall be liable for all costs to the County in excess of the contract price for the remaining portion of the contract. The Mercer County Correction Center will dispose of all bio-hazardous and regulated waste products created as a result of the services provided by the contractor. The Correction Center shall make medical records of all inmates available to the awarded contractor. The awarded contractor shall be responsible for all dental staff and the Mercer County Correction Center will not provide jail personnel to assist in dental services. All contractors employees are independent. The Correction Center will provide one Correction Officer who will be present with the Contractor when the contractor is providing services. The Contractor must have prior written approval from Medical Director for any additional services rendered outside of contract terms. Any additional services billed separately outside contract terms must be accompanied by written documentation of Medical Director, signed, and dated.

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