Cabarrus County Schools

Transcription

1 Cabarrus County Schools Cabarrus County Schools Athletic Handbook September 2014

2 ATHLETIC HANDBOOK Dr. Barry Shepherd, Superintendent Bryan Tyson, Athletic Director School Central Cabarrus High Concord High Cox Mill High Hickory Ridge High Jay M. Robinson High Mt. Pleasant High Northwest Cabarrus High Principal Andrew Crook Carla Black Todd Smith Michelle Cline Greg Hall Jon LaChance Michael Jolley Athletic Director Kevin Bryant Chris Shinn Brad Hinson Adam Despot Glen Cook Philip Furr Jason Adams C.C. Griffin Middle Concord Middle Harold E. Winkler Middle Harris Road Middle Hickory Ridge Middle J.N. Fries Magnet Mt. Pleasant Middle Northwest Cabarrus Middle Kristy Bullock Aimy Steele Dr. Mary Beth Roth Tripp Aldredge Sam Treadaway Dr. Jim Williams Tim Farrar Keena Eyster-Terrill Chris Cline Branan Hooven Guy Spader Matt Cline Adam Cline N/A Sandy Deaton Ray Hylton September 2014 Page 1

3 ATHLETICS OFFERED IN CABARRUS COUNTY SCHOOLS The Middle and High School athletic programs are considered integral parts of the total school experience for students in our system and contribute much to the individual students positive growth and development. The program offers a variety of sixteen organized sports at the middle school level and twenty-eight at the high school level in our county. Approximately one-third of our students are directly or indirectly involved in athletics or an athletic related activity. All participating students and schools must comply with the rules and guidelines of the North Carolina High School Athletic Association and the North Carolina State Board of Education. MIDDLE SCHOOLS: 7th Grade Football 8th Grade Football 7th Grade Boys Basketball 8th Grade Boys Basketball 7th Grade Girls Basketball 8th Grade Girls Basketball Boys Track Girls Track Girls Softball Wrestling 7th Grade Cheerleading 8th Grade Cheerleading Girls Volleyball Baseball Boys Soccer Girls Soccer HIGH SCHOOLS: Football Girls Volleyball J. V. Football Girls J.V. Volleyball Boys Soccer Girls Cross Country Boys J. V. Soccer Girls Tennis Boys Cross Country Girls Basketball Boys Basketball Girls J. V. Basketball Boys J. V. Basketball Varsity Cheerleading Wrestling J. V. Cheerleading J. V. Wrestling Swimming Boys Track Girls Track Boys Tennis Girls Soccer Golf Girls J.V. Soccer Baseball Girls Softball J. V. Baseball Girls J.V. Softball September 2014 Page 2

4 TABLE OF CONTENTS DUTIES AND RESPONSIBILITIES OF THE ATHLETIC DIRECTOR... 6 The Role of the Athletic Director... 6 Coaching Guidelines of Athletic Director... 6 Coaches Evaluations... 6 NORTH CAROLINA COACHES ASSOCIATION Code of Ethics... 7 COACHES GUIDELINES Athletic Contest Ejection Policy... 8 Fines and Penalties... 8 Middle School... 8 Naming Head Coaches and Athletic Directors... 8 Non Faculty Assistant Coaches... 8 Non Faculty Head Coaches... 8 Number for Each Sport... 8 Salaries or Other Remuneration... 9 Teacher Loads and Duties... 9 Coaches Training... 9 Volunteer Coaches... 9 Volunteer/Hourly Employee... 9 RESPONSIBILITIES OF THE COACHES ATHLETIC SALARY SUPPLEMENT SCHEDULE AND POLICIES Criteria Used For Establishing Scale Policies Governing Athletic Supplement Scale Schedule of Payments High School Coaches Supplement Scale Middle School Coaches Supplement Scale Athletic Trainer Supplement Scale GUIDELINES FOR SUMMER EMPLOYMENT HS Head Football Coach s and HS Athletic Director s LICENSED ATHLETIC TRAINERS/FIRST RESPONDERS Guidelines for Athletic Trainer/First Responder Responsibilities of an Athletic Trainer GUIDELINES FOR FACULTY/NON-FACULTY NON-SCHOOL FUNDS PAY ADMISSION TICKETS AND PASSES TO ATHLETIC EVENTS Free Passes PRACTICE FOR TEAMS DOUBLE PARTICIPATION RULE INSURANCE FOR STUDENT ATHLETES For All Sports Catastrophe Insurance ELIGIBILITY REGULATIONS FOR STUDENT ATHLETES High School Athletic Participation and NCHSAA Requirements Cabarrus County Schools Athletic Academic Eligibility High School Requirements Middle School Athletic Participation and Requirements September 2014 Page 3

5 CABARRUS COUNTY SCHOOLS BOARD POLICY LINKS GENERAL POLICIES AND PROCEDURES Absences from Participation during Holidays/Breaks Activity Bus Protocol for an Accident Adding/Dropping Sports Age Requirements for Middle Schools Athletic Participation Athletic Purchasing Attendance Requirement Beginning of Middle School Football Practice Coaching Clinic Travel Approval Eligibility List for the Middle school Eligibility Requirements for Athletes Transferring Into A School Exams Exempted Exam/Eligibility to Play Extra-Curricular Activities Suspension CCs2080/CCS2082 Forms Fundraising Up to $ Games or Matches During the School Day Guidelines for Middle Schools Initiation or Hazing In State Over Night Competition Law Enforcement at Games Lettering for Team Support Persons Medical Coverage Medical Examination Night Contests for Middle School Out of State Night Competition and Sanctioning Player Conduct Ejections Recruiting Relationships between High School s Athletic Departments and Feeder Schools Scheduling of athletic Contest Student/Team Managers Tryout/Selection Criteria Uniforms and Teams Water Consumption during Practices and Games Wrestling Guidelines for High Schools Wolfe Drug Testing Info/ Site CHEERLEADING GUIDELINES Athletic Participation Cheerleading Coach s Safety Exam Competition Cheerleaders Guidelines Fundraising Up to $ Insurance Required for Cheerleading Lettering Guidelines Medical Examination Middle School Pyramid Stunts Number of Cheerleaders Squad/Members Off Season Guidelines Primary Function Recommended Safety Guidelines Supervision Selection Criteria Team Rules Transportation September 2014 Page 4

6 Tryouts Uniforms SPIRIT SQUAD COMPETITION CHEERLEADING GUIDELINES RECOMMENDED GUIDELINES GOVERNING CHEERLEADING SAFETY FROM THE NCHSAA AND NFHS CABARRUS COUNTY SCHOOLS SPORTS CAMP GUIDELINES HEALTH AND SAFETY GUIDELINES Gfeller Waller HEAT AND HUMIDITY GUIDELINES Hot Weather Play and Practice Guidelines For High School Football Heat Illness Prevention Chart LIGHTING GUIDELINES CABARRUS COUNTY SCHOOLS TORNADO WATCH/WARNING GUIDELINES COACH RESPONSIBILITIES AND EVALUATION COACHES EVALUATION OF ATHLETIC TRAINER JOB PERFORMANCE PARENT LETTER MRSA AWARENESS PARENT LETTER MRSA CONFIRMED CASE SCHOOL STAFF LETTER MRSA AWARENESS PARENT LETTER MRSA SCHOOL PROGRAM September 2014 Page 5

7 Duties and Responsibilities of the Athletic Director The Principal of each high school and middle school in the Cabarrus County School System is responsible for all activities of the school, including athletics. It is the responsibility of the Principal to make final decisions in all matters pertaining to school activities. The following athletic policies will not lessen responsibilities but will delegate areas of responsibility to the Athletic Director and to the members of the athletic staff. The Athletic Director represents the school administration in matters pertaining to athletics and may need to vote at meetings at local, conference and state levels. When representing the school, the Athletic Director s vote should represent the thinking of the majority of the athletic staff, if possible. THE ROLE OF THE ATHLETIC DIRECTOR 1. Coordinate overall athletic program (including cheerleading) and coaching staff. 2. Submit a list to the Principal the anticipated needs of the athletic program and anticipated needs in each sport, and to see that each coach has the requested and approved equipment by the time specified. 3. Coordinate expenditures so that each sport remains within the designated budgetary limits. 4. Manage and direct all home athletic events unless Assistant Athletic Director is present. 5. Arrange for all athletic events away from home, including cheerleader transportation. 6. Coordinate the collection, depositing, and expenditures of all athletic funds. 7. Pay all athletic bills, registrations, memberships, booking fees and game expenses to proper persons at the proper time. 8. Coordinate all athletic scheduling, send schedules to proper source including County Athletic Director and rescheduling of an event. 9. Approve athletic publicity for the school. 10. Maintain athletic reports, i.e. inventories, financial records, eligibility list, team rosters, evaluations, correspondence, records and blueprints of facilities. 11. Coordinate preparation of the State Eligibility Form for each of sport to meet any deadlines. These forms are to be completed by persons appointed by the Principal such as persons connected to the Student Services Department. Approved forms should be on file with the Athletic Director. 12. Approve purchase requests of equipment and supplies submitted to principals. 13. Coordinate preparation, maintenance, and improvement of areas used in athletic practice and contests. 14. Work closely and cooperatively with the system s maintenance department. 15. Coordinate athletic concessions. 16. Assist the principal with: a. Coaching changes (recommendations) b. Interviews for hiring new personnel 17. Ensure that all staff members conduct their duties in a manner that is a credit to the Athletic Department and school. 18. Oversee athletic ticket sales. 19. Serve as faculty consultant to outside organizations, such as Booster s Club, P.T.O., and other groups on matters pertaining to athletics. 20. Work closely with the school s custodial staff. 21. Coordinate school-sponsored athletic banquet(s), and awards program for all athletic programs. 22. Handle matters in a way that will improve, strengthen, and enlarge athletics at each school. Keep the Principal and County Athletic Director informed and communicate daily! about pertinent matters. 23. Ensure that student-athletes, student trainers, managers, score keepers, cheerleaders, etc. are enrolled in the accident insurance program or their legal guardian signed the waiver form. 24. Coordinate the use of athletic facilities by non-school or community groups. 25. Facilitate the pre-season sports meeting that parents and/or guardians of school athletes are required to attend to review NCHSAA, Cabarrus County Schools, and team rules. 26. If parent and/or guardian does not attend the preseason meeting, the student is not be allowed to participate. 27. Teach only one class per semester. COACHING GUIDELINES OF ATHLETIC DIRECTOR 1. The Athletic Director can only coach in an emergency situation by filling the position of a JV Coach. The APPROVAL MUST BE SIGNED OFF BY THE SUPERINTENDENT (Board Approved 10/10/11) 2. The Athletic Director cannot serve as a head or assistant athletic trainer because these are yearlong responsibilities. COACHING EVALUATIONS 1. Yearly Evaluation for Coaches are kept at the school and sent to County Athletic Director upon request. September 2014 Page 6

8 NORTH CAROLINA COACHES ASSOCIATION CODE OF ETHICS When entering the coaching profession, a coach accepts certain obligations and responsibilities to the players, and fellow coaches, and to the game each coach directs. If we are to keep the coaching profession on a high level, we must assume all these responsibilities in such a way that we will give our profession honor and dignity. The Coach in contact with each player should, by principal and example, set a pattern of behavior for each student, for he/she influences those more than any other person. Parents put their dearest possessions under your guidance and you should be sure to see that they are better for having played under you. The coach should meet rival coaches before and after each game and exchange greetings. The coach should see that every injured athlete is given immediate medical attention. The coach should remember the first function is to educate a student through participation in athletics. Coaches should remember the position they hold in the school system, and that they must support the administration in all policies, rules, and regulations. Where there are differences, they should be discussed behind closed doors. The coach should be sure that every participant fulfills all the rules and regulations for eligibility. Anyone who attempts to circumvent eligibility rules and to use ineligible players is guilty of unethical conduct. The coach should inspire every student to achieve the highest academic success possible. Every coach should have a good knowledge of all rules of the game, which he/she coaches. Coaches should never attempt to disregard any rules to their advantage. Coaches should stress good sportsmanship, and if they defend the use of unsportsmanlike tactics, they should be considered guilty of a breach of coaching ethics. Every coach should advise players as to the proper conduct in meetings with the press, radio, and how to conduct themselves in player interviews, for their protection and to avoid any embarrassment. It is the duty of all concerned with athletics: to emphasize the proper ideals of sportsmanship, ethical conduct, and fair play. to eliminate all possibilities which tend to destroy the game fairly. to stress the values derived from playing the game fairly. to be cordial to the visiting team and officials. to establish a happy relationship between visitors and hosts. to respect the integrity and judgment of sports officials. to achieve a thorough understanding and acceptance of the rules of the game and the standards of eligibility. to encourage leadership, use of initiative, and good judgment of the players on the team. to recognize that the purpose of athletics is to promote the physical, mental, moral, social, and emotional wellbeing of the individual players. to remember that an athletic contest is only a game and not a matter of life or death for players, coaches, school officials, fans, community, state or nation. to avoid unfavorable criticism of other coaches and school officials, except that formally presented to the proper authority. to report to the proper authorities matters which are detrimental to the welfare of the conference. to study and practice the Sportsmanship Code of NCHSAA. September 2014 Page 7

9 COACHES GUIDELINES COACHES ATHLETIC CONTEST EJECTION POLICY Any coach who is ejected from an athletic contest is to sit the required number of contests by the NCHSAA. That coach is to meet with the County Athletic Director, School Athletic Director, and School Administration within one week of ejection. COACHES FINES AND PENALTIES Any coach who violates NCHSAA guidelines is subject to fines and penalties. The coach is responsible for paying all fines. COACHES MIDDLE SCHOOL The use of middle school coaches at high school practice, prior to the beginning of middle school practice is permitted on a strictly volunteer basis. (No additional supplement is involved.) COACHES NAMING HEAD COACHES AND ATHLETIC DIRECTORS Principals should consult with the Superintendent or the Superintendent s Designee (County AD) before selecting a person to serve as Athletic Director or Head Coach. COACHES NON-FACULTY ASSISTANT COACHES If after diligent search, for a Principal to secure a faculty member to be an assistant coach, a non-faculty assistant may be hired under the following conditions: Their character and behavior must be beyond reproach. Approval for such an arrangement must be secured from the head coach, the Principal, and the county Athletic Director. A non-faculty Coaching Application packet must be submitted to the county Athletic Director s office for approval. Their employment is on a temporary renewal basis. Their services may be terminated at any time at the discretion of the Principal or Cabarrus County Schools. The coaching positions will be filled with faculty members whenever faculty members are available and acceptable to the Principal/County Athletic Director. They must have thorough knowledge of the rules of the sport. An experience card must be filed with the County Office. The years experience must be verified by the school A.D. before submitting the experience card. Only paid coaching experience is given credit. Any coach found to have intentionally falsified paid experience level will be subject to termination of coaching duties and any other disciplinary action deemed by the Superintendent s office. COACHES NON-FACULTY HEAD COACHES Non-faculty head coaches may be employed only if the Principal cannot secure a faculty member or an instructional staff member. Their character and behavior must be beyond reproach. They must have thorough knowledge of the rules of the sport. Approval for such an arrangement must be secured from the School A.D., Principal, and the County Athletic Director. Please submit a copy of the Non-Faculty Application packet to the County Athletic Director s office for this purpose. This should be used by both middle and high schools. Their employment is on a temporary renewal basis. Their services may be terminated at any time at the discretion of the Principal or Cabarrus County Schools. The coaching positions will be filled with faculty members whenever they are available and acceptable to the Principal/County Athletic Director. An experience card must be filed with the County Office. The years experience must be verified by the school A.D. with their previous employer before submitting the experience card. Only paid coaching experience is given credit. Any coach found to have intentionally falsified paid experience level will be subject to termination of coaching duties and any other disciplinary action deemed by the Superintendent s office. COACHES NUMBER FOR EACH SPORT VARSITY sports teams will have one paid coaching position with the following exceptions: High School Football 1 Head, 6 Assistants Basketball, Men s 1 Head, 1 Assistant Basketball, Women s 1 Head, 1 Assistant Wrestling 1 Head, 1 Assistant or J.V. Coach Baseball 1 Head, 1 Assistant Softball 1 Head, 1 Assistant Track/Cross Country 1 Head for Men s/1 Head for Women s, 1 Assistant *Note: If Cross Country does not use assistant, Track can have 2 assistants. Middle School Football, 7 th Grade 1 Head, 1 Assistant Football, 8 th Grade 1 Head, 1 Assistant September 2014 Page 8

10 COACHES SALARIES OR OTHER REMUNERATION Coaches shall be paid according to the Cabarrus County Schools coaches salary supplement schedule. Coaches pay rate for all sports is based on the sport in which the coach has the highest number of years experience. No additional payment may be made at the school level or any other source unless approved by the County Athletic Director. This regulation includes any additional remuneration of any type including payments, gifts, or fringe benefits by booster clubs or any other individual or group. If a coach is offered remuneration, gift, or fringe benefit, he/she is to inform the individual or group making the offer that he/she may not receive such. In addition the coach is required to report such an offer to the Principal of the school. The exception to this policy would be for someone who is retiring from coaching after lengthy service. In that case a retirement gift would be acceptable. COACHES TEACHING LOADS AND DUTIES All coaches must carry the same teaching loads as that required of other teachers. Duties, in addition to other than teaching, are to be assigned to coaches on the same basis as these assignments are made to all other teachers. COACHES TRAINING (Mandatory Paid Coaches) All paid Cabarrus County Schools coaches must: 1. Complete NFHS Fundamentals of Coaching online course and submit certificate of completion to school Athletic Director before coaching in any contest. 2. Complete NFHS Concussion in Sports online course and submit certificate of completion to school Athletic Director before coaching in any practice or contest. 3. Maintain current certification in CPR/First Aid/AED and provide documentation to school Athletic Director. COACHES TRAINING (Mandatory Non Paid Coaches) All non-paid Cabarrus County Schools coaches must: 1. Complete NFHS Fundamentals of Coaching online course and submit certificate of completion to school Athletic Director before coaching in any contest. 2. Complete NFHS Concussion in Sports online course and submit certificate of completion to school Athletic Director before coaching in any practice or contest. COACHES VOLUNTEER COACHES Volunteer coaches are utilized within the following guidelines: Volunteer assistant coaches are permitted if the coach, the school Athletic Director, the Principal, and the County Athletic Director approve them. Volunteer coaches may receive no pay, their conduct and behavior must be beyond reproach at all times. A Non Faculty Application form must be completed and submitted to the County Athletic Director s office. They must have thorough knowledge of the rules of the sport and their character and behavior must be beyond reproach. A volunteer coach may be terminated at the discretion of the Principal or Cabarrus County Schools. Volunteer coaches cannot conduct team practices alone unless approved by the Principal or Principal s Designee. COACHES VOLUNTEER/ HOURLY EMPLOYEE For a person to be considered eligible for a position as a Volunteer/Hourly coach, the employee must have a distinctly different job. An Administrator or Athletic Director CAN NOT pressure or require an individual to become a coach. Flextime can be utilized by School Administration in the event the person coaching must leave prior to the end of the working day for responsibilities related to the position. All coaches must follow the North Carolina Coaches Association Code of Ethics. All coaches must follow the Guidelines for their Responsibilities of a Coach. September 2014 Page 9

11 RESPONSIBILITIES OF THE COACHES Supervise all team personnel during practice, at games, and on trips. Schedule a minimum of 3 days for tryouts. Inform parents and/or guardians of school athletes that they are required to attend a pre-season sports meeting to review NCHSAA, DPI, Cabarrus County Schools, and team rules. If the parents and/or guardians do not attend the pre-season meeting student athletes will not be allowed to participate. Supply the Athletic Director with an alphabetical roster of team members indicating their grade level, eight (8) days prior to the first contest. Head Coaches will be subject to paying the state fine if they are late turning in their list for eligibility purposes. Supervise the care of all equipment, supplies, and facilities in their area of responsibility. Check the grades of team members again at the end of the first semester for eligibility purposes. Secure and maintain a valid CDL (Commercial Driver s License) unless medical release/verification is on file with Cabarrus County Schools within one year (highly recommended). If the cheerleaders are traveling with the football and basketball teams there is no need for the cheerleading coaches to obtain a CDL. If they wish to obtain a CDL for their own travel, that is up to the coach, Athletic Director and the school administration. Present to the Principal or Assistant Principal, twenty-four hours in advance, a list of students who are to be dismissed early to participate in an athletic contest. List the time of dismissal assuring that the team misses the smallest amount of class time as possible. Coaches must arrange to have their classes covered when absent for an athletic contest. The Assistant Principals must also be aware of this. Obtain approval of the Athletic Director before placing an order to make a purchase. All requests must be made in writing. Plan with the Athletic Director on transporting, feeding and housing teams. Check with the Athletic Director before re-scheduling a contest. The school calendar must also be considered. File a three-copy inventory with the Athletic Director within two weeks of the last contest. Coaches are to keep one copy in their files. Count, pack, clean, and store athletic equipment in a designated space, within two weeks of the last contest. List new equipment needed for next year (two copies, one for AD, and one for coach.) The Athletic Director will then secure permission to purchase from the Principal. Inform Athletic Director of normal and abnormal happenings surrounding the team or coaching. Supply the Athletic Director with forms, information, summaries, statistics, or other data the Athletic Director indicates is needed to operate an efficient department. Head varsity coach, coordinate duties of staff for the best possible results. Cooperate with administration, faculty, Athletic Director, parents, students, and other staff members in working together harmoniously for the betterment of the program. Ensure that every student-athlete, student trainer, manager, scorekeeper, cheerleader, etc. is enrolled in the accident insurance program or that their parent or legal guardian has signed the waiver form. Have team rules reviewed and approved by the School Athletic Director and/or Principal before being put in place. No rules should violate freedom of expression. If there are any questions, feel free to contact the County Athletic Director Stay up-to-date with all NCHSAA or DPI rules/guidelines. September 2014 Page 10

12 CRITERIA USED FOR ESTABLISHING SCHEDULE 1. Length of Season 2. Number of Athletes to be Supervised 3. Responsibilities for Assistant Coaches 4. Current Coaching Salaries 5. Revenue of Sport ATHLETIC SALARY SUPPLEMENT SCHEDULES AND POLICIES POLICIES GOVERNING ATHLETIC SUPPLEMENT SCHEDULE 1. Coaches shall be placed on the athletic supplement scale at the appropriate level based on paid years experience. The years experience must be verified by the school A.D. with their previous employer before submitting the experience card. Any coach found to have falsified paid experience level will be subject to termination of coaching duties and any other disciplinary action deemed by the Superintendent s office. 2. The rating of a middle school coach, who transfers to a high school coaching position, does not change. 3. Athletic Directors will submit a list of coaches qualifying for an August 31 payment to the County Athletic Director each year, and a list of all volunteer coaches. 4. Varsity and JV Teams shall have one paid coaching position with the following exceptions: a. High School Football: One head coach and six assistant coaches (Varsity Football Staff coaches JV also) b. Middle School Football: One head coach and one assistant for the eighth grade team and the seventh grade team each c. High School track: One head coach for boys track and girls track and one or two assistant track coaches (If Asst Cross Country position not used in Fall) d. High School wrestling: One head coach and one assistant coach or JV coach e. Varsity Baseball, Softball, Basketball: One head coach and one assistant varsity coach 5. There shall be one paid cheerleading coach at each grade level: seventh grade, eighth grade, junior varsity, and varsity. 6. The high school assistant track coach will work with both boys and girls head track coach. 7. When two persons share the coaching responsibilities for one position, each shall be paid one-half of a supplement, based on each individual s rating. In this case, a full year of experience credit will be given. 8. There shall be no supplements paid at the school level. EXCEPTION: ONE non-funded assistant coach may be added per team following the proper guidelines for Faculty/Non-Faculty Assistant Coaches Paid by Non-School Funds. 9. The supplement scale shall be reviewed yearly. 10. No extra supplement shall be paid for play-offs. 11. One coach or one cheerleading coach may coach two teams or squads in the same season (for example: boys and girls basketball or varsity and junior varsity cheerleaders). In an emergency, one person may do so only under the following conditions: a. Approval must be secured from Principal b. Practices must be separate in order to receive supplement c. Approval must be granted each year 12. Volunteer and unpaid service as a coach or assistant coach will not be considered in establishing a coaching rating. Only experience in an allotted, paid coaching position will be considered. 13. Track and cross-country are separate sports, but experience is interchangeable. 14. Softball and baseball are separate sports, and experience is interchangeable. 15. Athletic Directors will not notify coaches of their placement on the coaching schedule until an experience card has been turned into the County Athletic Director and a rating approved. 16. Supplements shall not be paid prior to the beginning of the season for the sport being coached. On the following page is additional information, entitled Schedule of Payments, regarding this rule. 17. Athletic Directors who return to coaching will be paid by combining their AD experience and their coaching experience in that particular sport. 18. Coaches pay rate for all sports is based on the sport in which the coach has the highest number of years experience. September 2014 Page 11

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17 GUIDELINES FOR SUMMER EMPLOYMENT HS HEAD FOOTBALL COACHES AND HS ATHLETIC DIRECTORS The Athletic Director and Head Football Coach shall be paid in June and July. Head Football Coaches and Athletic Director s will clock in through Timekeeper and will not be paid for overtime. Contract policies for Head Football Coaches doing maintenance o Will clock in through Timekeeper using MAINTX o Will be paid a total of $5220 for two months (based on Maintenance scale) a payment of $2,610 in June and a payment of $2,610 in July. o Will be paid on the scheduled pay dates for exempt employees (local money) (June and July) o Contract should read: (This is an annually renewable contract if no change in Head Football Coach.) Funding source Pay will be entered for the amount of days worked. Coaches are to work from mid-june to mid- August for a total of 40 hours per week. Coach will provide athletic field maintenance and supervision of Weight Room for the period of mid-june to mid-august. School Treasurer will supervise and authorize payment for services provided. Contract policies for the Athletic Director doing field maintenance and prep work for the coming school year. o Will clock in using Timekeeper using SUMAD. o Will be paid 1.5 months of employment based on their monthly salary for a total of 32 days worked from mid-june to mid-august Payment is set up on a pay cycle that will pay ¾ of their monthly salary in June and ¾ in July, which will total 1.5 months of their salary during that period. o Will be paid on the end of month schedule for exempt employees (local money) (June and July) o Contract should read: (This is an annually renewable contract if no change in Athletic Director.) Funding source xxx Pay rates should be entered at the individual s monthly salary for the amount they have worked. AD will provide field maintenance, facility upkeep, and other duties as required by the Principal for the period of mid-june to mid-august. School Treasurer will supervise and authorize payment for services provided. For both Football coaches and Athletic Director contracts, any day not worked shall be recorded as Code 67. September 2014 Page 16

18 LICENSED ATHLETIC TRAINERS AND ATHLETIC FIRST RESPONDERS Each high school and middle school is required to have a licensed athletic trainer/athletic first responder on staff at the beginning of football practice. The school system will provide funds to pay the licensed athletic trainer/athletic first responder as per the Cabarrus County athletic supplement schedule. Each LEA must designate for each high school within its jurisdiction either a licensed athletic trainer who is qualified pursuant to Article 34 of Chapter 90 of the General Statutes of North Carolina or a first responder. These persons may be employed on a full-time or part-time basis or may serve as a volunteer. Any athletic first responder having been assigned the responsibilities of paramedical emergency lifesaving or sports medicine services shall have completed or be in the process of completing and maintaining certification in the following minimum education requirements: (1) Cardio-pulmonary resuscitation/aed renewed annually (2) First aid (3) Injury Management (Level I & II) In addition, each first responder must complete 20 hours of staff development in sport injury each school year. The courses identified as minimum education requirements shall be courses developed by community service agencies or by the Department of Public Instruction and shall be approved by the Department of Public Instruction. The licensed athletic trainer or first responder may not have coaching responsibilities during the season in which the person is working as a licensed athletic trainer or first responder. A licensed athletic trainer or first responder must attend all football practices and games, unless excused by the superintendent, superintendent s designee, or county Athletic Director due to an emergency. Outside of football, Cabarrus County Schools requires a licensed athletic trainer or first responder to attend to injuries, tape, be accessible in the afternoons, and to attend all home contests. Licensed athletic trainer/athletic first responder should: Be in attendance at all football practices and all athletic home events. Shall keep accurate records of all injuries to student athletes. Shall be on call for any emergencies resulting in physical injury to a student that occurs in his or her assigned school. Must keep an updated database of all athletic Physical Exams for their school. This list must be made readily available to their coach s so they can check when the exam expires. The exams need to be kept on file in the Athletic Trainers Room or Office. CABARRUS COUNTY SCHOOLS GUIDELINES FOR ATHLETIC TRAINERS/FIRST RESPONDERS Staff Development funds may be available for Athletic Trainers/First Responders and are to be used to attend training clinics, workshops, seminars, etc. Note: An absence must be approved by the system wide Athletic Director or payment for that season will be adjusted. Only very unusual circumstances will be determined to merit an exception. The fall payment can be made one-half on August 31 and one-half on December 22. The winter payment can be made one-half on December 22 and one-half on April 30. All of the spring payment will be made on April 30. Please see the Schedule of Payments for further explanation. Athletic Trainers/First Responders will provide written proof/copy of status (NATA, NC Licensure, TATIP, and State Requirements Met, Working toward State Requirements) around August 5 of each year to the Human Resources Office and to the Sports Medicine Coordinator at the time the names of coaches are submitted. September 2014 Page 17

19 RESPONSIBILITIES OF AN ATHLETIC TRAINER Provide Athletic Training services from August 1 st (or the first day of Fall Sports tryouts) thru the last day of the school year. Supervision of the Athletic Training Facility. Complete 25 hours each year in injury management or sports medicine. Maintain NC Licensure status in conjunction with BOC standards Responsible for the prevention, treatment and rehabilitation of student athletes. Coverage for ALL football practices. Coverage for all home athletic contests and away football contests (High School). Shared responsibility of coverage for after school treatments, practices and athletic contests. Communicate with EMS squads covering events. (High School) Co-ordinates services provided by other Health-care professionals. Directs administrative requirements of the Athletic Training program. Develop a budget for materials needed during the school year. Complete a daily log of student/athletes seen in treating injuries Medical record keeping. Maintain daily weigh-in sheets. Develop a data base of school Physical Exams that are kept on file in the Athletic Training Office. Supervise the Athletic Training curriculum. (High School). Develop a system for the instruction of student Athletic Trainers. Communicate with parents/guardians of an injured athlete. Develop an Emergency Action Plan with the Athletic Director. Responsible for certification and recertification of Coaches First Aid, CPR, and AED Training; maintain database of up-to-date certifications. Evaluate injuries that may eliminate unnecessary trips to the Emergency Room. Follow Guidelines for Concussion Protocol Keep on file the yearly paperwork needed on each student/athlete to allow them to participate. Responsible for the Return to Play (RTP) athlete after a concussion. Follow inclement weather protocol Tornado Warning, Tornado Watch and Heat advisory. Help with developing conditioning programs for athletes of the various sports. Offer direction for sound nutritional practices. September 2014 Page 18

20 Guidelines for Faculty/Non-Faculty Assistant Coaches Paid by Non-School Funds High School Sports: Funds may come from fundraisers, private donations, and booster clubs but NOT from gate receipts, ADM money or school funds. If team fundraiser money or a private donation (NOT from Booster Club) is made to a specific Varsity Sport Team and the money is in that team s account, then a team can pay for ONE additional assistant coach out of these funds with a $1,200 limit for certain sports and a $ limit for others. (See chart below). All funds must be paid through the Cabarrus County Schools Finance Office. Money to be paid up front to Finance Office payroll prior to individual receiving payment. Supplement plus FICA wages (i.e. for a $1000 supplement must add $76.50 for FICA wages =$ to Finance). The individual is responsible for reporting earnings for tax purposes. All non-faculty coaches must complete all the necessary paper work involved with becoming a non-faculty coach. Coaches must successfully complete the NFHS Fundamentals of Coaching course and Concussion in Sports course as required by the NCHSAA and maintain current First Aid/CPR/AED certification Coach must work the entire season to receive supplement. When using Booster Club funds, High School Varsity Sports that do NOT have an assistant coach will receive priority over those that presently have assistants and want an additional one. Athletic Directors shall oversee where their schools particular needs are for additional assistant coaches and recommend to Booster Club accordingly. When using Booster Club funds, Assistants for boys/girls or comparable teams will be added at the same time if requested. (i.e. boys basketball/girls basketball, baseball/softball, volleyball/wrestling) Middle school sports: Football one additional assistant: $800 supplement Additional assistants as needed in other sports: $800 supplement All funds must be paid through the Cabarrus County Schools Finance Office. Assistants for Boys/girls or comparable teams will be added at the same time if requested Assistant Athletic Directors for the middle school may receive a supplement of $800 per semester. All non-faculty coaches must complete all the necessary paper work involved with becoming a non-faculty coach. Coaches must successfully complete the NFHS Fundamentals of Coaching course and Concussion in Sports course as required by the NCHSAA/CCS and maintain current First Aid/CPR/AED certification $1200 Supplement (maximum) $800 Supplement (maximum) H.S. Basketball H.S. Cross Country H.S. Baseball H.S. Tennis H.S. Softball H.S. Golf H.S. Soccer H.S. Cheer (per season) H.S. Volleyball H.S. Swimming H.S. Wrestling H.S. Track All Middle School Sports H.S. Football MS Assistant A.D. Coaching supplements non-school funds September 2014 Page 19

21 ADMISSION TICKETS AND PASSES TO ATHLETIC EVENTS Cabarrus County High Schools are in three separate conferences. Each conference sets their own admission price for athletic events. FREE PASSES A non-refundable photo I.D. pass is issued to all full and part-time employees. This pass, when properly validated, will grant only the employee (no family members) admission to all Cabarrus County Schools athletic contests for the regular season. School age children of faculty or staff members may not be admitted free. Passes may not be transferred to any other person. Abuse or misuse of passes will result in their immediate revocation. Admit free any preschool age children. Honor all N.C. Coaches Association, NCHSAA, and Cabarrus County Schools Medical Passes. Passes are issued to the School Board members and city/county officials designated by the Superintendent. Admit uniformed rescue squad members and their spouses free of charge. Any other persons accompanying them must pay admission. Team physicians and family members are admitted free. Cabarrus County Gold Card (Senior Citizens) holders are admitted free to all Cabarrus County Schools events when the event takes place in Cabarrus County. PRACTICE FOR TEAMS Practice may not take place until after the last regularly scheduled instructional period and after the end of a teacher workday. For example, practice may not occur until 30 minutes after the end of the regular school day on teacher workdays or exam days. However, when the teacher workday ends early for some valid reason, practice may occur before the end of the regular scheduled day only if the superintendent or his designee gives permission. Middle schools may not practice on weekends unless approved by the County Athletic Director. Any middle school practices that are held over school breaks/holidays are to be optional for the athlete. There may be no practice or scrimmage involving middle school teams with high school junior varsity or high school varsity teams. Student/Team Managers are NOT allowed to participate in drills or scrimmages during practice. ONLY team members are allowed to participate. Practice time, especially after school, should be reasonable in length so that students will have adequate time to complete homework assignments. High school practices on exam days must end by 6:00pm. If a system calendar day is an Annual Leave Day, practice may start at any time. There shall be no practice on Thanksgiving Day or Christmas Day unless approved by the Superintendent and/or County Athletic Director. All practices and regular season games are prohibited when Cabarrus County Schools are closed due to weather related conditions. The Superintendent may make an exception to this rule under certain conditions. There shall be no Sunday practice, game, or competition for the calendar year in any sport. (Exception: NCHSAA sponsored events). DOUBLE PARTICIPATION RULE North Carolina s rule on double participation has been eliminated. Middle and high school coaches may discourage, but may not prohibit, school players from playing on non-school teams. The reasons for discouraging play on a school and a non-school team in the same season are: Young people increase their chances of injury by playing on two teams. Playing on two teams can be tiring both physically and emotionally. Academic work may suffer because of the time required to play on two teams. Students missing school to participate in a non-school sport may be in violation of the local attendance policy. September 2014 Page 20

22 INSURANCE FOR STUDENT ATHLETES FOR ALL SPORTS Taking the student scholastic insurance is required for all sports, unless parents complete and sign the waiver form in the Student Athlete Participation Packet, which indicates that parents wish to have their family insurance cover their son or daughter if they are injured. This requirement includes all team tryouts and off season workouts. Varsity football players must take the football insurance (paid by the parent) if their parents or legal guardians check (3c) on the insurance waiver form. Varsity football coverage is available in three options: Low Option, Middle Option, or High Option. Junior Varsity football players and all other athletes must take the regular student scholastic coverage Low Option, Middle Option, or High Option) so that they are properly covered if their parents of legal guardians check (3c) on the insurance waiver form. If a parent checks (3c) and his/her child plays varsity football and any other sport, then parent must purchase the football coverage as well as the regular student coverage. Nationwide Insurance Company will be the carrier for student and football accident coverage. This is the company presently endorsed by the North Carolina High School Athletic Association (NCHSAA), the North Carolina Athletic Directors Association (NCADA), and the North Carolina School Boards Association (NCSBA). Premiums and claims will be handled by K&K Insurance, a national leader in sports and student insurance. All of the coverage is primary and pays up to the limits of the policy regardless of co-insurance. If the student has additional insurance coverage, then the companies would coordinate benefits payments. All student and athletic insurance coverage will be served by the American Advantage Marketing Group, Inc., managed in North Carolina by Lawrence Braxton, Carolyn Smith and Steve Leonard, P.O. Box 505, Waynesville, NC, , or address is [email protected] For more information, please visit: americanadvantageinsurance.com CATASTROPHE INSURANCE All high schools, which are members of the North Carolina High School Athletic Association, are covered by catastrophe insurance. This means that the school s student-athletes, coaches, cheerleaders, and team managers have certain insurance coverage in the event that they are involved in a catastrophe. Each school should pay this in the fall when the school pays its annual membership fee. Middle schools may secure catastrophic insurance for their athletes by contacting the NCHSSA Insurance Administrator, Mandy Lance at The United HealthCare Insurance Company will underwrite the program, with local services provided by American Advantage Insurance Company. This is the carrier selected by NCHSAA. September 2014 Page 21

23 HIGH SCHOOL ATHLETIC PARTICIPATION and NCHSAA REQUIREMENTS Protect Your Eligibility; Know the Rules: To represent your school in athletics YOU: 1. Must be a properly enrolled student at the time you participate, must be enrolled no later than the 15 th day of the present semester, and must be in regular attendance at that school. 2. Must meet local attendance standards for the previous semester. 3. Must have not exceeded eight (8) consecutive semesters of attendance or have participated more than four (4) seasons in any sport since entering grade nine (9).. Must be under 19 years of age on September 1 st. 4. Must live with your parents or legal custodian within the school administrative unit (exceptions must be approved by your Local LEA and the NCHSAA). A student is eligible if he/she has attended school within that unit the previous two (2) semesters (if eligible in all other respects). 5. Must be present for a minimum of 50% of the student day on the day of an athletic contest in order to participate in the event. 6. Must have passed a minimum of three (3) courses during the previous semester in the block schedule, must meet promotion standards established by LEA. 7. Middle school students promoted or transferred to the high school will be automatically eligible for the first semester at the high school regardless of course passed at the Middle school. 8. Must have received a medical examination by a licensed physician, physician assistant, or family nurse practitioner within the past 365 days; if you miss five (5) or more days of practice due to illness or injury, you must receive a medical release before practicing or playing. 9. Must not accept prizes, merchandise, money, or anything that can be exchanged for money as a result of athletic participation. This includes being on a free list or loan list for equipment, etc. 10. Must not have signed a professional contract, have played on a junior college team or be enrolled and attending a class in college unless the course is a part of Cabarrus County curriculum. 11. Must not participate in unsanctioned all-star or bowl games. 12. May not receive team instruction from your school s coaching staff during the school year outside your sports season (from first practice through final games). 13. May not, as an individual or a team, practice or play during the school day (from the first practice through conference tournament). 14. May not play, practice or assemble as a team with your coach on Sunday. 15. May not dress for a contest, sit on the bench, or practice if you are do not meet eligibility requirements. 16. Must not play more than three (3) games in one sport per week (exceptions: Baseball, Softball, and Volleyball); and not more than one (1) contest per day in the same sport (exceptions: Baseball, Softball, and Volleyball). 17. May attend only those summer camps to which you or your parents paid the fees. 18. May take part in summer football workouts under your school s coaching staff provided there is no contact and your equipment is limited to headgear, shoes and shoulder pads. 19. Must not be guilty of unsportsmanlike conduct. 20. Must not have graduated or been eligible for graduation from high school. Additional information can be found on the State Athletic web Site: September 2014 Page 22

24 Cabarrus County Schools Athletic Academic Eligibility High School Requirements 9.1 Eligibility Beginning 1 st Semester Freshman Year No restrictions automatically eligible 9.2 Eligibility Beginning 2 nd Semester Freshman Year Must have passed 3 of 4 courses from the previous semester Eligibility Beginning 1 st Semester Sophomore Year Must have passed 3 of 4 courses from the previous semester. Must have accumulated 6 credits Eligibility Beginning 2 nd Semester of Sophomore Year Must have passed 3 of 4 courses from the previous semester. Must have accumulated 6 credits 11.1 Eligibility Beginning 1 st Semester of Junior Year Must have passed 3 of 4 courses from the previous semester. Must have accumulated 13 credits Eligibility Beginning 2 nd Semester of Junior Year Must have passed 3 of 4 courses the previous semester. Must have accumulated 13 credits Eligibility Beginning 1 st Semester of Senior Year Must have passed 3 of 4 courses the previous semester. Must have accumulated 19 credits Eligibility Beginning 2 nd Semester Senior Year Must have passed 3 of 4 courses the previous semester. Must have 19 credits. NOTE *Grade status is determined by local promotion standards: (1) Credits earned *Athletic eligibility status is determined by the number of semesters enrolled in high school. (Transcript Grade assignment is to be used in determining the grade assignment of the athlete.) Revised September 2014 Page 23

25 MIDDLE SCHOOL ATHLETIC PARTICIPATION and REQUIREMENTS Protect Your Eligibility; Know the Rules: Academics: In grades seven and eight, the student must pass at least one less course than the number of required core courses each semester (3 out of 4) and meet promotion standards established by the LEA. If an athlete is "academically eligible or "academically ineligible at the beginning of any semester, that status is retained throughout the full semester. It is the responsibility of the school principal to check the academic status of each student/athlete enrolled in school at the beginning and close of a semester. First semester 7th graders are eligible to participate unless they have been retained in 7th grade. (Middle School Principal meeting 8/22/96) Students with a disability, IEP, or 504 Plan must meet all academic requirements that apply to the regular education student. No student may be eligible to participate at the middle school level for a period lasting longer than four (4) consecutive semesters, beginning with the student s entry into seventh grade. The principal shall have evidence of the date of each player s entry into the seventh grade and monitor the four (4) consecutive semesters. Age: Attendance: Domicile: In grades seven and eight, a student may not participate on a team if the student becomes 15 years of age on or before August 31 of that school year. Per Conference by-laws, a 7 th grader cannot be 14 on or before August 31 and be eligible to play 7 th grade sports. A player must attend school at least 85% of the previous semester. A student must, at any time of any game in which he or she participates, be a regularly enrolled member of the school s student body, according local policy. Local LEA requires that the student must be present for a minimum of 50% of the student day on the day of an athletic contest or practice in order to participate in the event. The student must meet the residence criteria of G.S. 115C-366(a). The student may participate only at the school to which the student is assigned by the LEA. Medical Exam: In order to be eligible for practice or participation in interscholastic athletic contests, the student must receive a medical examination once every 365 days by a duly licensed physician, nurse practitioner, or physician assistant, subject to the provisions of G.S. 90-9, , and Students absent from athletic practice for five (5) or more consecutive days due to illness or injury must receive a medical release from a physician licensed to practice medicine before remittance to practice or contests. NOTE: An athlete becomes eligible or ineligible on the first day of the new semester. Coaches are asked to make certain that athletes are aware of the regulations. Eligibility requirements for middle and high school athletes are as stated in the North Carolina High School Athletic Association Handbook. Eligibility requirements for middle school athletes are also addressed in the North Carolina Public Instruction publication Middle/Junior High School Athletic Manual. The manual can be viewed at the following web address. September 2014 Page 24

26 Cabarrus County Schools Board Policies To view policies pertaining to Athletics, please choose the following links: Domicile or Residence Requirements, Board of Education Policy Code School Assignment, Board of Education Policy Code Local Athletic Eligibility, Board of Education Policy Code Extracurricular Activities, Board of Education Policy Code Administering Medicines to Students Policy Code September 2014 Page 25

27 GENERAL POLICIES AND PROCEDURES ABSENCES FROM PARTICIPATION DURING HOLIDAY BREAKS Coaches along with the Athletic Director will evaluate special/unique circumstances with the parent and athlete regarding absences from practices/non-conference games during school holiday breaks. Parents and athletes must fully understand this may affect their playing status on the team from this point forward per coach s discretion. ATHLETIC ACTIVITY BUS PROTOCOL AFTER A TRAFFIC ACCIDENT Athletic Director and Assistant Principal in Charge of Activity Buses: o All coach s must be listed on the Approved Cabarrus County Activity and School Bus Driver List before they are to drive an activity bus for any team. All new drivers after finishing the 3 day classroom and 3 day driving, must request through their school to be scheduled for a DOT Drug Test working thru Sandra Wood o o o o If a coach has an accident they are to contact their Athletic Director and Wolfe Associates. o If the accident occurs within Cabarrus County after normal working hours Call : o If the accident occurs Out of Town after normal working hours call: Alcohol and Drug Abuse Center Charlotte Working together, the Assistant Principal and the Athletic Director need to determine who will escort the coach to be tested at Wolfe Drug. Athletic Department Procedure: When an accident occurs, each school shall designate two staff members to travel to the site of the accident (one to escort driver to Wolfe Data testing site; one to return bus to school). Athletic Directors and School Administration are in charge of setting up this procedure. Each school needs to develop a list of emergency drivers who would be willing to drive the team back to the school. That bus driver will ride with the supervisor when they pick up the coach. An additional driver is NOT needed if there is someone else on staff at the contest, who has their CDL, such as another certified coach. Coach involved in the accident must make contact with their school Athletic Director. Contact must be made with Jeff Garmon Transportation or Randy Cline Wolfe Drug Testing must be contacted for afterhours testing o You will hear a message that says Enter a numeric message after the tone. o Enter the 3 digit area code and the 7 digit number where you can be reached. o Wait on the line; you will hear a beep & Thank You. o A Wolfe staff member will call you back to schedule a time to meet. o If you have not received a call back within 20 minutes call again. o When a Wolfe staff member returns your call to make testing arrangements o Identify yourself by name and the school o Make arrangements to meet for 681 Cabarrus Ave. West o Recommendation: For state playoff games, or other crucial games during the season, it is best practice that the Head Coach not drive the activity bus if at all possible. ADDING/DROPPING SPORTS TEAMS The adding or dropping of a sport (including J.V. and B team) at a school must have the approval of the Secondary Principals and the Superintendent and/or County Athletic Director. AGE REQUIREMENTS FOR MIDDLE SCHOOL ATHLETES A student shall not participate on an eighth grade middle school team if he/she becomes 15 years of age on or before August 31st of said school year. South Piedmont Middle School Conference rules prohibit participation on a seventh grade team if a student becomes 14 years of age on or before August 31st of said school year Once a student enters middle school he/she has four consecutive semesters in which to participate. ATHLETIC PARTICIPATION FORM All schools must have on file an athletic participation form for each athlete September 2014 Page 26

28 ATHLETIC PURCHASING All purchases or donations to athletic programs by booster organizations, clubs, or individuals must have the prior approval of the Athletic Director and Principal. Coaches or Athletic Directors will not request purchases or donations without prior approval of the Principal. ATTENDANCE REQUIREMENT A player must be present at least one half of the school day in order to participate in an athletic contest on that same day. Player must meet local attendance standards from the previous semester. BEGINNING OF FOOTBALL PRACTICE FOR MIDDLE SCHOOL Practice may begin no earlier than six (6) school days prior to the opening of the school term. COACHING CLINICS Prior approval forms for either Out of State/In State Travel must be completed, signed by the Principal, and submitted to the County Office for approval. Once submitted, In State Travel will be approved by County Athletic Director or Director of Student Services. Any Out of State travel must also have the Superintendent s and his/her designee s signature. Full team coaching staffs will only be approved for one Out of State clinic each school year in order to limit loss of instructional time. ELIGIBILITY LISTS FOR MIDDLE SCHOOLS Before the first contest, the Principal or Athletic Director shall file a copy of the eligibility list at the school and send a copy to the County Athletic Director. EXAMS Games are not to be played the day before exams begin and during the exam period. Practice must end by 6:00pm the day before an exam. EXEMPTED EXAMS/ELIGIBILITY TO PLAY A senior who has fewer than 13 days of absences, may choose to exempt an exam that is scheduled on a game day. While this is an absence, they are exempt and the student is eligible for sports participation. Any student who is close to the 13 days should attend school during exam days. Any student who has completed all exams and has fewer than 13 days of absences will not be required to attend the make-up exam day in order to practice or participate in sports that particular day. EXTRA CURRICULAR ACTIVITIES SUSPENSION There is one suspension form for Extra Curricular Activities: CSS 3620 Notice of Suspension from Extra-Curricular Activities Due to Criminal Charges: The form is to be completed on an athlete and sent to the County Office to be kept on file. Suspension from extracurricular activities for criminal charges shall continue until court involvement is completed, including but not limited to the following: charge is dismissed; student is acquitted; or court consequence(s) are completed o probation is completed o fines are paid o community service is completed. In addition, suspension from extracurricular activities for subsequent criminal charges shall result in the following consequences if student was convicted of prior charges: 2nd offense (if convicted)- 365 day suspension from extracurricular activities 3rd offense (if convicted)- suspension from extracurricular activities for the remainder of student s high school career FUNDRAISING UP TO $500 The $500 per limit is from all sources including fundraising and personal payment. All required clothing items, clinics, camps, and tumbling classes are to be included in this limit. If any clinic, camp, or class is organized by the coach and /or is held at school or any outside location for the specific purpose of school team sports, then the funds must be accounted for within this limit. GAMES OR MATCHES DURING THE SCHOOL DAY In order to comply with state policy, no athletic contest should begin until the end of the school day. September 2014 Page 27

29 GUIDELINES FOR MIDDLE SCHOOLS All Cabarrus County Middle Schools will follow NCHSAA guidelines, if not included in the NCDPI Guidelines. INITIATION OR HAZING See Board Policy Codes #3620 Extracurricular Activities & Student Organization and #4310 Integrity & Civility. IN STATE OVERNIGHT COMPETITION All athletic teams that spend the night in state must complete the In State/Over Night CISS-3320 form with the Principal s signature. A copy needs to be sent to the County Athletic Director s Office for filing. LAW ENFORCEMENT AT GAMES North Carolina High School Athletic Association requires that a law enforcement officer in uniform shall be present at all high school varsity football and basketball games. In addition, Principals and Athletic Directors are encouraged to have law enforcement personnel whenever a large crowd is expected at an athletic event or when there is reason to believe that law enforcement may be needed. Officers should be told they are being paid to patrol the area, not to be spectators. A staff or administrative person should be on duty at every athletic event at which the public is present on school property. LETTERING FOR TEAM-SUPPORT PERSONS Lettering requirements for such persons as team managers, mat maids, student trainers, and cheerleaders should be reviewed regularly by each school to assure fairness and equity. MEDICAL COVERAGE Prior to beginning athletic practice for football, each school is required to have an athletic trainer/first responder on staff and in attendance at all games and practices. These individuals are responsible for coverage at all home events throughout the remainder of the school year. As of May 2014, per NCHSAA, a licensed athletic trainer or certified first responder must be present at all wrestling matches. MEDICAL EXAMINATION All athletes must receive a medical examination before participation in tryouts, practice, or athletic events. The medical exam must be done once every 365 days by a duly licensed physician, nurse practitioner or physician s assistant with no counter signature required. For example, if a student is absent from practice for five or more days due to illness or injury, he/she must receive a medical release by a duly licensed physician, nurse practitioner or physician s assistant before being readmitted to practice and contests. NIGHT CONTESTS FOR MIDDLE SCHOOLS Middle school teams shall not be permitted to play athletic contests at night with game times starting later than 7:00pm. (Exceptions: Friday nights, if not followed by a school day; days prior to a holiday; Saturdays). Middle schools are encouraged to host contests whenever possible at their sending High School. There needs to be a feeling of excitement with working together so the middle school student/athletes look forward to playing at the high school. OUT OF STATE OVERNIGHT COMPETITION AND SANCTION All contests during the sports season where a Cabarrus County School will travel Out of State including scrimmages or regular season games involving non-north Carolina Schools, should be approved by the Superintendent or his Designee, provided there is no loss of school time. For an Overnight Out of State contest, the School must provide the CISS-3320 Overnight In State/Out of State Form for approval by the Superintendent or his/her designee. Interstate competition involving more than two schools requires state and National Federation sanction; a request for such competition must be made through the NCHSAA office and forms must be filed with the national office a minimum of 30 days in advance of the proposed contest. International competition must be approved be the NCHSAA, the National Federation, Superintendent and/or County Athletic Director and the national governing body for the sport involved. PLAYER CONDUCT All players are representatives of their school and are expected to display positive conduct and good sportsmanship at all times. The coach may discipline any player guilty of willful misconduct to include dismissal or possible denial of participation in the next contest or contests. The coach and Principal will make this determination. (Please see the Cabarrus County Schools Board of Education Policy Code 3620, part B.) CCS follows NCHSAA ejection guidelines. September 2014 Page 28

30 Any student-athlete, coach or school official in grades 7-12 who is ejected from any athletic contest shall be penalized as follows: 1. For the first offense, the person shall be reprimanded and suspended for the next 2 games at that level of play (varsity or junior varsity) and for any intervening games at either level; 2. For second offense, the person shall be suspended for the remainder of that sport season. 3. The third offense, the person shall be suspended for one calendar year. 4. Fighting - In football is a two game suspension; All other sports the ejection is four contests and all contests in the interim. RECRUITING No employee of the Cabarrus County School System shall encourage a student-athlete to seek a transfer from one school to another for athletic purposes, or to otherwise engage directly or indirectly in recruiting practices that would result in such transfer requests. Any school employee that exercises undue influence to cause a student to transfer from one school to another for athletic purposes shall be considered in violation of this regulation and shall be subject to whatever disciplinary action the Board and Superintendent deem appropriate. RELATIONS BETWEEN HIGH SCHOOLS ATHLETIC DEPARTMENTS AND FEEDER MIDDLE SCHOOL ATHLETIC DEPARTMENTS A close, cooperative working arrangement is encouraged between high school and middle school athletic departments. Each has much to gain from such cooperation. SCHEDULING OF ATHLETIC CONTESTS When scheduling athletic contests, the Athletic Director at each school will schedule Cabarrus County schools before scheduling any other non-conference games with other counties. Once Cabarrus County Schools have been scheduled, consideration should be given to scheduling contests with Kannapolis City Schools when not in the same conference. (Football is normally the only sport that cannot consistently schedule every school in Cabarrus County. This should not be an issue for other sports.) STUDENT/TEAM MANAGERS Student/Team Managers no longer have to meet eligibility requirements but are NOT allowed to participate in practices or games. Student/Team Managers are ONLY allowed to assist the Coach with managerial duties. TRANSPORTATION TO/FROM EXTRA-CURRICULAR ACTIVITIES Students must ride to and from the event in which an activity bus is provided. With prior written permission and the coach s permission, parent/guardian may take his/her student home from the event. Parents and students are responsible for providing their own transportation to and from all practices and events where an activity bus or other school vehicle is not offered or available. Coaches and staff members shall not transport students in their own private vehicles. TRYOUT/SELECTION CRITERIA All tryouts shall be a minimum of 3 days. UNIFORMS Every effort should be made by the school to assure that every athlete has an adequate uniform. WATER CONSUMPTION DURING PRACTICES AND GAMES The old practice of depriving athletes of water has been proven medically wrong and extremely dangerous to the health of athletes. Coaches are to make water readily available for athletes and must not deprive them of it. WRESTLING GUIDELINES FOR HIGH SCHOOLS All daily weigh-ins must be kept on scratch sheets. Match weigh-ins must be conducted and observed by all participating coaches in the match or tournament. Weigh-In data MUST be entered within 24 hours of match or tournament. All daily and match weigh-in sheets must be available for NCHSAA review. CCS match limit is 55; the same as the state limit per regular season. September 2014 Page 29

31 EMPLOYEES MUST BE TESTED IMMEDIATELY AFTER CABARRUS COUNTY SCHOOL BUS ACCIDENTS OR INCIDENTS INVOLVING ANY CCS VEHICLE Athletic Department Procedure: When an accident occurs, each school shall designate two staff members to travel to the site of the accident (one to escort driver to testing site; one to return bus to school). Athletic Directors and School Administration are in charge of setting up this procedure. Contact Wolfe After-Hours for testing required outside of normal business hours Monday - Friday between 5:00 pm and 8:30 am All day Saturday, Sunday, and holidays For after-hours testing, call Wolfe's (704) a) You will hear a message that says "Enter a numeric message after tone." Enter the 3-digit area code and 7-digit number where you can be reached Wait on the line; you will hear a beep & "Thank You" A Wolfe staff-member will call you back to schedule a time to meet at 801 Baxter Street. If you have not received a call back within 20 minutes, call: 1) Secondary pager number (704) When Wolfe s staff-member returns your call to make testing arrangements: b) Identify yourself and your company to Wolfe s after-hours staff-member. Identify yourself by NAME; Specify your Company Make arrangements to meet for testing at 681 Cabarrus Ave West Callers should remember: Supervisors should escort all employees to be tested after hours Call the Pager # for After-Hours service. (We no longer have onsite services) Know your department contact. Supervisors should be prepared to remain at the testing site until the process has been completed. BUS GARAGE AFTER-HOURS #: (980) or (980) September 2014 Page 30

32 CHEERLEADING GUIDELINES ATHLETIC PARTICPATION FORMS All schools must have on file an athletic participation form for each squad member. CHEERLEADING COACHES SAFETY REQUIREMENTS At the beginning of each school year all cheerleading coaches are required to attend a National Federation rules update meeting hosted by Cabarrus County Schools. All cheerleading coaches are required to pass the NFHS Spirit Rules exam and become AACCA certified. Failure to pass the Spirit Rules exam will result in the squad being grounded until test is passed. Middle school Principals/Athletic Directors are responsible for obtaining a new rules book each year from the NFHS. COMPETITION CHEERLEADING GUIDELINES See Spirit Squad Competition Cheerleading Guidelines section. FUNDRAISING UP TO $500 The $500 limit is from all sources including fundraising and personal payment. All required clothing items, clinics, camps, and tumbling classes are to be included in this limit. If any clinic, camp, or class is organized by the coach and /or is held at school or any outside location for the specific purpose of school cheerleading, then the funds must be accounted for within this limit. INSURANCE REQUIRED FOR CHEERLEADER Cheerleaders are required to take the student accident insurance unless their parents completed and sign the waiver form indicating they wish to have their family insurance cover their son or daughter if they are injured. This requirement includes tryouts. LETTERING GUIDELINES Cheerleaders will be eligible to letter each sport season (Fall and Winter). The criteria for lettering will be determined by individual schools. MEDICAL EXAMINATION All squad members must receive a medical examination before participation in tryouts, practice, or athletic events. The medical exam must be done once every 365 days by a duly licensed physician, nurse practitioner or physician s assistant with no counter signature required. For example, if a student receives a physical examination on August 1, that examination is good through July 31. If a student is absent from practice for five or more days due to illness or injury, he/she must receive a medical release by a duly licensed physician, nurse practitioner or physician s assistant before being readmitted to practice and contests. MIDDLE SCHOOL PYRAMIDS AND STUNT Middle school cheerleaders and coaches should follow the safety guidelines and progressions set forth by the NFHS and endorsed by NCHSAA. NUMBER OF CHEERLEADING SQUADS/MEMBERS Individual schools will determine if they choose to have separate fall and winter squads and/or competition squads. Individual schools will determine the number of athletes per team. OFF-SEASON GUIDELINES The length of the cheerleading season is the same as the other sports. Any activities outside of the season are optional. PRIMARY FUNCTION The primary function of a cheerleading squad should be to promote school spirit at athletic or athletic sponsored events. All cheers, chants, dances, or spirit raising activities should be well planned, practiced, and organized to promote a controlled crowd response, which supports the school team. Negative or derogatory gestures or language directed toward an opponent are not permitted. SUPERVISION A cheerleading coach or school designee must supervise all squads during scheduled practices and performances. September 2014 Page 31

33 SELECTION CRITERIA Selection of cheerleading teams will be based on performance evaluations of daily practices and/or performance at tryouts. Teacher evaluations can NOT be used as criteria for selecting cheerleading teams. Coaches may rely on a selection committee, their own input, or a combination of the two when selecting a team. Coaches have the final decision. If a selection committee is used it should be composed in part by members who are not affiliated with the school. Middle and high school cheerleaders and other students may NOT serve as judges either within or outside their feeder area. TEAM RULES/IN-SEASON GUIDELINES Each school needs to develop a set of team rules for the squad. They should clearly state guidelines, rules, expectations, penalties for infractions and/or reasons for dismissal from the squad, etc. All athletes should have access to Strength & Conditioning Programs. All athletes should have access to the weight room provided there is proper supervision/knowledge of weight room guidelines. The practice environment should meet the Spirit Rules guidelines. TRANSPORTATION Transportation of cheerleaders to away games is the responsibility of the school administration. Cheerleaders should travel together. TRYOUTS Cheerleading coaches shall use a variety of methods to publicize tryouts so as to encourage all students to participate. The tryouts are held at the discretion of the coaches and should not conflict with other sports schedules. Tryouts are NOT to be held during Middle School EOG testing dates. UNIFORMS Cheerleaders are a vital part of the athletic program and uniforms will be provided by the school s athletic program. September 2014 Page 32

34 SPIRIT SQUAD CHEERLEADING COMPETITION GUIDELINES Spirit Squads have evolved to include competition as athletes. Competition should be a secondary consideration for spirit groups. If a Cabarrus County Spirit Squad chooses to compete the following guidelines should be observed: 1. CCS spirit squads (which includes varsity, JV, and middle school teams) may compete as long as ALL participants are members of one of the school spirit teams (if that school has separate football and basketball squads) and if the coach chooses to compete. 2. CCS does not fund competition costs for non-state affiliated competitions. Funding will be the responsibility of the participants (registration, transportation, etc.). 3. Spirit squads that compete will be covered by the same liability insurance that covers a team traveling during a school activity; many spirit squads compete at their own risk during games as well as while competing. Most competitions provide insurance coverage. 4. Spirit squads preparing for competition would be allowed to use school facilities for practice and uniforms the same as for games. CCS employees who coach spirit squads who compete are covered by their regular athletic insurance or the insurance of the competitions. ). Spirit Squads must adhere to CCS fundraising policy (see BOE Policy 3620) which limits fundraising to $500 per participant per school year. Team members who choose to compete are permitted to raise an additional $500. Fund raising or fee collection for cheerleading will be limited to $500 ($500 for spirit and $500 for competition squad); For example, a school has a fall spirit squad and a winter spirit squad and a separate competition: player on fall AND winter spirit squads can only pay/raise $500 for the spirit portion; player on fall spirit and competition squads can raise max of $1000. Another example: school spirit squad that also competes max amount that can get paid/raised would be $1000 (a player who does not participate in competitions could only be required to raise $ The maximum number of competitions for a squad will be 5. Effective School Year March 11, 2003 Revised May 20, 2005 September 2014 Page 33

35 RECOMENDED GUIDELINES GOVERNING CHEERLEADING SAFETY FROM THE NCHSAA & NFHS NOTE: All cheerleading squads will follow the National Federation High School Spirit Rules Book. The Cabarrus County Principals, Athletic Directors, adopted these safety guidelines and cheerleading coaches. Cabarrus County Schools 1. All cheerleading squads shall adopt a comprehensive conditioning program. Emphasis must be placed on problem areas. (i.e. leg flexibility, upper arm strength, shoulder, ankle and wrist strength, etc.) 2. Preceding all practice sessions and performances there shall be structured stretching exercises and a basic warm up of cheerleading gymnastics (jumps, partner stunts, pyramids, tumbling, etc.) 3. All cheers, chants, dance, or spirit-raising activities shall be well planned, practiced and organized to promote the safety of students participating in cheerleading activities. 4. All squads shall be supervised by a cheerleading coach during all warm ups, practices, and performances. a. Locations of practices should be suitable for the activities of cheerleaders. (i.e. tumbling mats, away from excessive noise and distractions, etc.) b. Practice should also be conducted in an atmosphere conducive to maximum concentration and with minimal talking. 5. As per the NFHS the squad must be limited to performing only what the coach is knowledgeable about and is capable of safely teaching. Cheerleading coaches should have a background in cheerleading, dance choreography and/or gymnastics, and must be knowledgeable in proper cheerleading techniques and safety procedures. Coaches must coach within their level of expertise, the abilities of the squad is secondary. Double Downs/Twists It has been stressed to spirit coaches that they are responsible for teaching and enforcing general risk management rules, identifying teams ability levels, and following proper progressions in learning new skills. It is the NFHS s responsibility to revise rules to minimize risk whenever trends indicate a continuation of poor execution of skills resulting in injuries. For this reason, the NFHS is calling attention to the fact that double downs/twists will no longer be allowed at the high school level after this year if coaches continue to allow athletes to perform this skill with improper technique. NFHS 5/12 6. Coaches must know their squad s ability level and must limit the squad s activities accordingly. All spirit stunts should be learned according to accepted progressions which means from lower to higher and from easy to move complex (see Spirit Rules Book). 7. Cheerleaders shall adapt their routines to the environmental conditions and playing surfaces for which stunts, pyramids, and routines are used. (i.e. no mount or gymnastics should be done during rain or on slippery surfaces. 8. Gymnastic maneuvers where competency has been mastered are permitted. (Coaches/sponsors not knowledgeable in gymnastics should consult someone with expertise in this area to advise them of the ability level of their squad members). 9. Cheerleaders shall have access to the school athletic trainer and team physician. 10. These safety guidelines also apply to practice, game situations and outside competitions. July 2013 Page 34

36 Cabarrus County Schools Cabarrus County Schools Sports Camp Guidelines All camps must have prior approval of the school Principal. Anyone conducting a camp must see their Finance/Treasurer and complete a Contractual Agreement Form. This must be done before the camp can commence. Check to see if you are required to use Time Keeper or time sheets. Must provide proof of liability insurance ON THE CAMP ITSELF ($1 million minimum). Note: Athletic Directors and Coaches may want to use the same agency that provides our Student Accident Coverage Insurance. American Advantage Marketing Group, Inc. Endorsed by NCHSAA, NCADA, NCSBA Lawrence Braxton or Carolyn Smith or Schools will not incur any financial responsibility for operation of the camp. Camps must generate enough income to be self-supporting. All fees collected by teacher/coach must be receipted and deposited at the school site. All payments to vendors and non-system employees must be paid from the local school level account using a Purchase Order. Teacher/Coaches salary Payments to system employees must be processed through central office payroll. Salary will be based at an hourly rate not to exceed teaching wages before taxes for employees of Cabarrus County Schools. Teacher/coaches may be paid for preparation time, i.e. One-hour preparation time for four hours of camp instruction, 2-hour preparation time for eight hours camp instruction, etc. No facility-use fees will be charged if run by a school system employee provided: Sponsor must complete a Fundraising form. Additional funds are to be placed in the proper athletic account(s). Employee is responsible for cleaning up the facilities after use. September 2014 Page 35

37 Cabarrus County Schools HEALTH & SAFETY GUIDELINES Gfeller-Waller September 2014 Page 36

38 Cabarrus County Schools HEAT & HUMIDITY GUIDELINES Cabarrus County Schools follows the NCHSAA Heat and Humidity Guidelines. For updated guidelines, go to September 2014 Page 37

39 Cabarrus County Schools September 2014 Page 38

40 Hot Weather Play and Practice Guidelines for High School Football Cabarrus County Schools In the Carolinas, high schools initiate football practice during generally the hottest part of the calendar year. In order to get through this period without incident and provide athletes a rewarding experience, there are several guidelines recommended. Most of the following recommendations involve nothing more than being aware of and respecting the conditions of heat and humidity; monitoring all athletes closely; and modifying practice as necessary in response to weather conditions. The recommendations are: REQUIRE A THOROUGH EXAMINATION OF ALL ATHLETES. A complete history giving information relative to past heat-related problems should be included. This needs to be IN HAND before the athlete is allowed to set foot on the practice field. EDUCATE PARENTS, COACHES, AND PLAYERS TO THE DANGERS OF HOT WEATHER PRACTICES. MAKE SURE EVERYONE CAN RECOGNIZE THE SIGNS AND SYMPTOMS OF THE VARIOUS FORMS OF HEAT. Make sure coaches have a healthy respect for the heat and the toll it can take on the un-acclimatized athlete s body. On the field everyone should be watching the athletes for symptoms of heat problems. Athletic trainers, coaches, student trainers, and players alike should be alert for the signs of heat illness and seek medical attention for affected individuals when such are observed. EDUCATE PARENTS OF THE NEED TO PROVIDE A WELL-BALANCED DIET FOR ATHLETES DURING HOT WEATHER PRACTICES. Meals should include foods rich in potassium and calcium, and these minerals are frequently not in sufficient quantities during meals to replace that which is lost during a hot weather workout. Sodium can be replaced easily enough by adding extra salt (NaCl) to one s foods at mealtime. Salt tablets should not be given to athletes as they may actually contribute to heat stress problems. Potassium-rich foods include cereals, dried peas and beans, fresh vegetables, dried fruits (raisins, prunes, dates), fresh fruits, orange juice, watermelon, cantaloupe (perhaps the potassiumrichest), sunflower seeds, and nuts. Drinking extra milk or eating greater quantities of dairy products can replace calcium. For the athlete with lactose intolerance, inexpensive calcium-rich dietary supplements can be taken. Fresh fruits and fruit juices should be maintained in ample quantity and players should be encouraged to eat and drink plenty during the early hot weather periods of football practice. Parents are advised to keep an ample quantity of some type of electrolyte beverage (ex. Gatorade) on hand and to encourage their son to drink plenty. Caffeinated beverages should be avoided, as caffeine, a diuretic and central nervous system stimulant would have a negative effect on the body s ability to cool itself. Alcoholic beverages seriously impair the body s ability to cool itself and athletes should be emphatically cautioned against their usage. Athletes taking medications should make the athletic staff aware of this as well as any precautions that should be observed. Drugs (prescribed or other), often have an adverse effect on the body being able to cool itself. CONDITIONS OF TEMPERATURES AND HUMIDITY SHOULD BE MEASURED AND RECORDED, starting one hour before the onset of practice and continuing hourly until practice is finished for the day. A sling psychrometer (manual or digital), physiodyne, or heat stress monitor is the best means to measure the conditions. If these are not available, a wet-bulb or dry-bulb thermometer reading should take. In the NCHSAA handbook (page 61) a chart with recommended guidelines for practice under specific conditions is given and should be adhered to as minimal standards. It is perfectly okay to exceed the given guidelines on the side of caution. WEAR APPROPRIATE CLOTHING. Light colored mesh jerseys are preferable to the darker ones, as they do not absorb heat as readily. On days when the temperature and humidity indicate the need, allow players to wear only shorts, shirts, and helmets to practice. On these days encourage the players to remove their helmet anytime they are not directly involved in a practice situation. Limit the amount of body-to-body contact on such days. Don t hesitate to cancel practice altogether if the conditions get too severe. FLUID REPLACEMENT DURING HOT WEATHER PRACTICES IS ESSENTIAL. Fluids should be given freely and often before, during, and after practices. Electrolyte beverages are excellent, but if not available, copious quantities of water should be ingested. Coaches should understand that more work could be attained from a fresh athlete than one that is suffering from extreme dehydration. Water breaks should occur often during the first 10 days of practice during which nearly 90% of the acclimatization process occurs. During a break all activity should stop, players should go to a shaded area, helmets should be removed, and every player should drink. Coaches should circulate among players during breaks and look for signs of heat illness. Water breaks should become more frequent and last longer as the temperature increases. AN UNLIMITED SUPPLY OF WATER MUST BE READILY AVAILABLE ON THE PRACTICE FIELD. Multiple water stations should be set up during hot weather practices. Student athletic trainers should circulate among the various groups of players with water bottles and cold towels. This gives student athletic trainers the opportunities to not only make September 2014 Page 39

41 water available between breaks, but to get a closer look at the players. At breaks every athlete should be encouraged to drink, even if they say they are not thirsty, as thirst is not a good indicator of fluid loss. Cabarrus County Schools RECORD THE WEIGHTS OF ALL PLAYERS BEFORE THEY GO TO PRACTICE AND AGAIN AFTER THEY RETURN FROM PRACTICE. OBSERVE THE 3% RULE. MAINTAIN A RECORD OF THE ATHLETE S WEIGHT BEFORE AND AFTER EACH PRACTICE SESSION. This is a good means of seeing how much fluid a player has lost. The 3% rule simply states that a player cannot go out to practice if his weight is not within 3% of what it was when he came in from the last session. For example, a player that weighs 200 pounds, loses 8 pounds at practice (this is not unusual during a hard hot-weather practice). This player would not be permitted to practice at the next session unless his weight was back to within 3% of his 200 pounds (194 pounds). This means the player would have to gain back at least 2 pounds before he would be permitted to go back out to practice. This could be accomplished by drinking 2 pints of water as a pint of water = 1 lb. PRACTICES SHOULD BE GRADUATED IN LENGTH AND INTENSITY. Acclimatization is critical, but needs to be accomplished through a gradual lengthening of practices and similarly increasing the intensity and workload during practices. Practices need to be scripted to include regular water and rest breaks, which are strictly adhered to by the entire coaching staff. WATCH PLAYERS THAT MAY BE PREDISPOSED TO HEAT STRESS PROBLEMS. Watch all players certainly, but pay careful attention to the heavy and/or obese athletes, athletes that have recently lost a considerable amount of weight, fair-skinned-red headed athletes, athletes with a history of heat problems in the past, and athletes that have not taken part in summer workouts. HAVE A SHADED AREA AVAILABLE. When an athlete becomes stressed by heat, he needs to be removed from direct sunlight. If your practice field does not afford any shade, you should investigate getting a portable tent to provide you some shade. Mist units, fans, and cold towels, are means of cooling an athlete rapidly, and one or more of these should be available. The mist units and fans can be purchased at reasonable prices and cold towels require only a small amount of one s time to prepare and can be kept in a cooler until needed. The above are merely common sense solutions to a common problem in our area. It is possible to have hot weather workouts if we are mindful of the conditions, take the necessary precautions, and have the necessary medical help available. As difficult as it may be to call off practice due to the heat, it is no comparison to having to tell the parents of a child that died of heat stroke at or following one or your practices, why you felt it so necessary to practice. September 2014 Page 40

42 Cabarrus County Schools September 2014 Page 41

43 Cabarrus County Schools September 2014 Page 42

44 Cabarrus County Schools CABARRUS COUNTY SCHOOLS TORNADO WATCH/WARNING GUIDELINES What to do if a Tornado Watch or Warning is issued before/during/after athletic practices and/or contests are in progress. TORNADO WATCH All practices/events may continue as schedules as long a school designee is constantly monitoring the local weather channel at all times. If an athletic team is traveling away for a contest the Principal or designee shall notify the opposing school or their local law enforcement office and have them contact the coach and inform them if the Tornado Watch is in Cabarrus County. TORNADO WARNING All events should be cancelled IMMEDIATELY and the athletes are to IMMEDIATELY go to the nearest building and seek coverage and get in the proper position for the TORNADO WARNING. If an athletic team is traveling away for a contest the Principal or designee shall notify the opposing school or their local law enforcement office and have them to contact the coach and inform them of the Tornado Warning in Cabarrus County. Remain in your present location until the Tornado Warning has been removed. If the Tornado Warning is in effect for the area in which they are playing they should be instructed to seek IMMEDIATE shelter and assume the proper position until the Tornado Warning has been removed in Cabarrus County prior to returning home. REMEMBER: A TORNADO WATCH CAN TURN INTO A TORNADO WARNING IN A MATTER OF SECONDS IT IS THE FEELING OF THE ADMINISTRATION THAT DURING A TORNADO WATCH IT IS MUCH SAFER FOR THE TEAMS TO RETURN IN DAYLIGHT VERSUS WAITING UNTIL DARK TO RETURN. TORNADO GUIDELINES September 2014 Page 43

45 Cabarrus County Schools COACH RESPONSIBILITIES AND EVALUATION COACH SPORT DATE The information provided below serves as a job description as well as an evaluation of coaching expectations. Use the blank to the left of each description to document the date received for any required paperwork or the date reviewed with the particular coach (i.e. preseason coaches meeting). The blanks to the right serve as a post-season evaluation of those same expectations. (S) Satisfactory, (NI) Needs Improvement, (U) Unsatisfactory MAJOR PRE-SEASON RESPONSIBILITIES: 1. Medical clearance of squad candidates according to Cabarrus County Schools policy and NCHSAA regulations. S NI U 2. Cabarrus County Schools Participation-Parental Consent Forms accurately completed prior to submission to Athletic Director. 3. Insurance form completed and signed by a parent before candidate begins practice. 4. Correct certification in FA/CPR/AED, CDL, Coaches Education Program or others applicable and maintained appropriately. 5. NCHSAA required attendance at sports specific pre-season rules meeting. 6. Coordinate practice schedule with athletic director and fellow coaches. 7. Communicate standards and expectations of eligibility, participation, and recognition. MAJOR RESPONSIBILITIES DURING SEASON: 1. Follows proper budgetary procedures. S NI U 2. Provides a copy of the NCHSAA eligibility list submitted (five days prior to date of first contest) to the Athletic Director. 3. Supervises squad members from time of arrival for a practice or competition until all players are off campus. 4. Adherence to the regulations relative to NCHSAA Handbook, CCS Policies/Procedures, and School and Team Procedures. 5. Care of equipment and supplies. 6. Care of school facilities (gym, athletic field, locker rooms). 7. Care of injuries and notification of injury to the Athletic Trainer/First Responder. 8. Follows proper procedures to ensure that squad members are excused from school for athletic contests and post game transportation. 9. Adherence to regulations relative to overnight squad trips. 10. Pre-game preparations (transportation, equipment, facilities). 11. Appropriate conduct at games toward players, officials, and spectators. 12. Reporting of varsity game scores and other pertinent information to all newspapers not represented at the contest as soon as feasible after a home game. 13. Keep accurate statistical data/records during season. 14. Developing and filing written practice plan. September 2014 Page 44

46 Cabarrus County Schools MAJOR RESPONSIBILITIES AFTER SEASON (SUBMIT TO ATHLETIC DIRECTOR): 1. Provide a list of squad members who completed the season (varsity letter winners, junior varsity certificate winners, special award recipients). S NI U 2. Submits season record Opponents and scores, any championships won and any outstanding achievements by a player such as most points scored in a game, high scorer for season, etc. 3. Submits detailed list of players who failed to return issued school equipment to AD. 4. Submits inventory of equipment on hand indicating condition to AD. 5. Submits budget for next season to AD. OTHER RESPONSIBILITES: 1. High ideals, good habits, and desirable attitudes in behavior. S NI U 2. Participation in coaching clinics and in-service programs as part of professional growth. 3. Communication/rapport with players/parents. 4. Communication/rapport with coaching staff/school administration. 5. Knowledge of game rules, fundamentals and strategy. 6. Ability to improve player performance. 7. Teaching/modeling legitimate and ethical standards and strategies. 8. Respect and concern for athletes, students, parents, colleagues and other citizens. 9. Communication and rapport with teaching staff, co-coaches, parents, student assistants Athletic Boosters Club, newspapers, etc., to attain and maintain good working and/or public relations. OTHER: I have read and fully understand my responsibilities as a coach of Cabarrus County Schools. Signature of Coach: Date: Signature of Athletic Director: Date: Signature of Principal: Date: September 2014 Page 45

47 Cabarrus County Schools Coaches Evaluation of Athletic Trainer Job Performance Athletic Trainer's Name: School: Date: Coaches Name: Sport Season: Fall Winter Spring (Circle One) N/A - Not Applicable 1 - Unsatisfactory 2 - Needs Improvement 3 - Satisfactory 4 - Good 5 -Excellent Please provide an explanation for any mark a 3 or below Place a Check Mark in the Appropriate Box NA 1 Is highly visible, around when you need them 2 Reports to practice/events on time 3 Approachable 4 Proactive 5 Maintains a positive attitude 6 Behaves in an ethical and moral fashion 7 Adaptability; flexible to changing situations and schedules 8 Responds to athletes needs promptly 9 Treats all athletes equally and maintains confidentiality 10 Communicates effectively with coaches 11 Communicates effectively with athletes and parents 12 Maintains a professional, clean, neat appearance 13 Good rapport with athletes/staff/parents 14 Good rapport with parents 15 Organizational skills: Plans ahead and is ready at practice/game time 16 Maintains appropriate and efficient record keeping 17 Keeps viewable injury treatment log for coaches 18 Ability to handle emergency/pressure situations (acts quickly and calmly) 19 Demonstrates appropriate care. Has a strong skill set 20 Preventative Measures : Provides treatment & rehab for athletes 21 Promotes athletic training within the school & community 22 Provides CPR/AED training for coaches Additional Comments: SPORTS MEDICINE September 2014 Page 46

48 Cabarrus County Schools Date: Dear Parent of Athletes, As many of you are well aware, there have been increasing numbers of cases of MRSA covered in the local and national media. MRSA stands for methicillin resistant staphylococcus aureus. Staph infections are one of the most common causes of skin infections in the United States. Most of these skin infections are minor (such as pimples and boils) and can be easily treated. However, some staph bacteria can cause serious deep tissue infections (such as surgical wound infections, bloodstream infections, and pneumonia). There are an increasing number of staph bacteria that are resistant to some antibiotics. MRSA is a type of staph that is resistant to antibiotics called beta-lactams. Beta-lactam antibiotics include methicillin, and other more common antibiotics such as oxacillin, penicillin and amoxicillin. Staph or MRSA infections in the community are usually manifested as skin infections, such as pimples and boils, and occur in otherwise healthy people. In MRSA infections, the infected area usually starts out as a small bump resembling a pimple or spider bite, the lesion then becomes redder, and often develops pus or drainage. A sample from the infected wound (either a small biopsy of skin or pus taken with a swab) must be obtained to culture and identify the bacteria. MRSA is transmitted most frequently by direct skin-to-skin contact. You can protect yourself from infections by practicing good hygiene Examples include keeping your hands clean by washing with soap and water or using an alcohol-based hand rub; showering after working out; covering any open skin area such as abrasions or cuts with a clean dry bandage; avoiding sharing personal items such as towels or razors; using a barrier (clothing or a towel) between your skin and shared equipment; and wiping surfaces of equipment before and after use. Because of the seriousness of this infection, the Cabarrus County School System Sports Medicine Committee, with input from the State Epidemiologist, is recommending the following: 1. Anyone being treated for MRSA or who is presumptively being treated for MRSA must be on antibiotics for 48 hrs and have no open sores (i.e., drainage, oozing, or moist lesions) before being allowed to return to any sports activity. 2. Simply covering the lesion is not sufficient. 3. Parents will be notified if a team member is being treated for MRSA. 4. If someone on a team is found to have a positive culture for MRSA, and they are involved in a contact sport (non-contact sports are tennis, golf, cross country and track), it will be recommended that all players on that team at minimum shower at home each day for 5 days with Chlorhexidine Gluconate (Hibiclens) or contact your physician or school nurse. 5. After meeting the requirement of #1 above (i.e., antibiotics for 48 hours and no draining, oozing or moist sores), to further prevent any chance of spread, all sites must be covered for practice or play until the skin lesions have cleared completely. 6. ALWAYS SHOWER AFTER SPORTS. Athletes should take this precaution. QUESTIONS SHOULD BE DIRECTED TO: Scott Barringer, M.Ed., ATC, CAA, Carolina Medical Center Bryan Tyson, CCS Athletic Director September 2014 Page 47

49 Cabarrus County Schools (School Logo) Date Dear Parent of Athletes, As a parent/guardian of an athlete, we wanted to inform you there has been a confirmed case of MRSA on your child s team at the school. You need to take the following precautions to assure your child reduces the risk of potential infection. In MRSA infections, the infected area usually starts out as a small bump resembling a pimple or spider bite, the lesion then becomes redder, and often develops pus or drainage. MRSA is transmitted most frequently by direct skin-to-skin contact. You can protect yourself from infections by practicing good hygiene Examples include keeping your hands clean by washing with soap and water or using an alcohol-based hand rub; showering after working out; covering any open skin area such as abrasions or cuts with a clean dry bandage; avoiding sharing personal items such as towels or razors; using a barrier (clothing or a towel) between your skin and shared equipment; and wiping surfaces of equipment before and after use. Because of the seriousness of this infection, the following is recommended: 1. Anyone being treated for MRSA or who is presumptively being treated for MRSA must be on antibiotics for 48 hrs and have no open sores (i.e., drainage, oozing, or moist lesions) before being allowed to return to any sports activity. 2. Simply covering the lesion is not sufficient. 3. If someone on a team is found to have a positive culture for MRSA, and they are involved in a contact sport (non-contact sports are tennis, golf, cross country and track), it will be recommended that all players on that team at minimum shower at home each day for 5 days with Chlorhexidine Gluconate (Hibiclens) or contact your physician or school nurse. 4. After meeting the requirement of #1 above (i.e., antibiotics for 48 hours and no draining, oozing or moist sores), to further prevent any chance of spread, all sites must be covered for practice or play until the skin lesions have cleared completely. 5. Athletes should always shower daily after completing practice. Questions, you should contact the Principal, Athletic Director or Athletic Trainer at the school. Sincerely, September 2014 Page 48

50 Cabarrus County Schools 4425 Old Airport Road PO Box 388 Concord, NC (704) (704) Fax TO: FROM: SUBJECT: High and Middle School Principals, School Nurses, Athletic Directors and Custodial Staff Ward Smith Methicillin-Resistant Staphylococcus Aureus (MRSA) School Program Medical Overview Methicillin-resistant staphylococcus aureus (MRSA) is a bacterial infection resistant to antibiotic methicillin. Staphylococcus aureus, sometimes referred to simply as staph, or staph A is a common bacterium found on the skin of healthy people. If staph gets into the body it can cause a minor infection such as boils or pimples or serious infections such as pneumonia or blood infections. MRSA is a type of bacterium commonly found on the skin and/or in the noses of healthy people. Although it is usually harmless at these sites, it may occasionally get into the body (e.g. through breaks in the skin such as abrasions, cuts, and wounds), and cause infections. These infections may be mild (e.g. red and inflamed around the wound sites, pimples or boils) or serious (e.g. fever, lethargy, headache, infection of the bloodstream, bones or joints, urinary tract infection, pneumonia, toxic shock syndrome, and even death). Healthy persons can carry the MRSA bacteria in their nose or on their skin for weeks or even years. Healthy people can sometimes effectively clear MRSA from their bodies even in the absence of any kind of treatment, however, unless completely cleared the bacteria can return, especially if the individual undergoes antibiotic therapy. MRSA is usually spread through physical contact not through the air. It is usually spread in hospitals on people s hands. Although, we are now seeing cases of MRSA infection in the community setting, (e.g. schools, daycare centers, prisons), this is called community associated MRSA. It has been associated with antibiotic sharing, sharing personal items, reoccurrence of skin infections and crowded living settings. MRSA is diagnosed by extracting a sample from the infected wound (either a small biopsy of skin or pus taken with a swab) must be obtained to grow the bacteria in the microbiology laboratory. Once the Staph is growing, the organism is tested to determine which antibiotics will be effective for treating the infection. Transmission Methods There have been reported outbreaks of MRSA in the community, and in particular in competitive sports. Several risk factors for infection were identified in the case studies, which included skin trauma from turf burns, shaving and sharing of unwashed bath towels. Other factors leading to the spread of the infection were not covering the wounds appropriately, sharing balms and lubricants. Transmission usually occurs through close contact with a person who has either a draining lesion or skin abrasion. September 2014 Page 49

51 Cabarrus County Schools Three factors might have contributed to transmissions: 1. Competitive sports participants might develop abrasions and other skin trauma, which could facilitate entry of pathogens. Even in sports with less direct contact, protective clothing can be hot and might chafe skin, resulting in abrasions and lacerations. 2. Some sports for which MRSA infections have been reported involve frequent physical contact among players (e.g., football and wrestling). 3. Multiple pieces of protective clothing and equipment, which often might be shared, or other personal items that are not cleaned or laundered between users could be a vehicle. Preventive Measures There are several steps that may be undertaken to minimize the spread of MRSA: Wash your hands, between tasks and procedures Report any suspicious skin sore or boil to your healthcare provider (including school nurse) immediately Avoid sharing personal items (e.g., towels, washcloths, razors, clothing, or uniforms) If you participate in sports involving close personal contact (e.g., wrestling, basketball, and football), shower with soap immediately after each practice, game, or match. Non-washable gear (i.e., head protectors), should be wiped down with alcohol after each use. Athletic equipment such as wrestling, gymnastics mats, and weight room benches should be wiped down regularly with an anti-bacterial solution (i.e., Hibiclens). Athletes should receive a total body check prior to any game, match, or tournament. Individuals with an infection involving drainage (i.e., pus drainage) should be excluded from participation in sporting events and practices until no pus drainage is present, the infected site can be adequately covered with a bandage and clothing, and a physician s release has been obtained. Wear gloves when handling body fluids. Any cut or break in the skin should be washed with soap and water and a clean dressing applied on a daily basis. MRSA can survive on inanimate objects or surfaces such as linen, sinks, floors and even mops used for cleaning. Maintaining good hygiene and avoiding contact with drainage from skin lesions or other players are the best methods for preventing spread of staphylococcal skin infections. Recurrence of infections might be avoided if physicians obtain cultures more routinely when athletes have infected wounds. Patients with infections due to MRSA need special antibiotics. School Responsibilities School needs to coordinate with each department in the school: administrators, nurses, physical education, and custodial. Each department must recognize its participation and educate their staff. Everyone in each of these departments need to be familiar with the written policy, guidelines, and procedures to ensure uniformity, efficiency and effective coordination of activities. Education levels may vary by job category, which means the administrative staff may have awareness training and the physical education and custodial personnel will require hands-on preventive measures. The nurse should be contacted immediately if a person believes they have been exposed to MRSA. Administrative staff shall provide awareness training using tape and literature to all athletic directors and physical education teachers on an annual basis and to new employees. Keep a record of all MRSA incidences and any followup actions. The Administrative staff shall assure that the athletic directors and physical education teachers review the MRSA video and the print material that is distributed to this section of employees on an annual basis. New athletic staff and physical education teachers will be provided the MRSA training upon employment at the school sites by the athletic director. September 2014 Page 50

52 Cabarrus County Schools Nurses shall assess the student and contact parent immediately to seek physician care. Follow-up with the student on doctor s recommendations and corrective actions. Shall assess any student referred to her by the physical education teachers, athletic staff, or teachers for suspicious skin sore(s) Make referral of suspicious cases to the student s physician for the evaluation/treatment Will keep the Cabarrus Health Alliance School Nurse Director/Supervisors informed of each MRSA case Shall follow-up on all referrals made to assure compliance Assure student has physician release to return to school/sports contact Physical education staff/athletic staff shall perform the following actions: Perform awareness training to all staff members Perform awareness training to the students in their classes Ensure students do not share personal items such as razors, lubricants, towels, or uniforms Perform total body check prior to any game, match, or tournament using gloves When cleaning, inspecting equipment or students, or cleaning laundry, wear gloves Inspect equipment for worn or torn conditions, and repair or replace as soon as possible Clean equipment after each class during average class schedule using an anti-bacterial solution (i.e. Hibiclens) Clean mats after every wrestling match and clean equipment and uniforms after every game or match The uniforms, towels, and other items shall be washed using warm water and commercial laundry detergent Any suspicious sores or cuts should be reported to the nurse as soon as possible Individuals with an infection involving drainage (i.e. pus drainage) should be excluded participation in sporting events and practices until no pus drainage is present, the infected site can be adequately covered with a bandage and clothing, and a physician s release has been obtained. Assure student with suspicious sore(s) has a physician note to return to activities The Custodial staff shall perform the following actions: Perform awareness training to all staff members Wear gloves during all cleaning operations Clean floors of the weight room once a month Custodians are responsible for cleaning the areas that the student may come in contact with on a regular basis. The custodians will clean with a known product that kills MRSA. The areas that the custodians will clean are the home room of the child, gang bathrooms, cafeteria, and special rooms. The custodian will clean all contact areas for a period of at least a week or longer depending on the doctor s treatment plan in the designated areas, and the areas to be cleaned are table tops, desks, handles, book cases, and teaching equipment. September 2014 Page 51

53 Cabarrus County Schools 4425 Old Airport Road PO Box 388 Concord, NC (704) (704) Fax TO: FROM: SUBJECT: Parents Ward Smith, Health and Safety Manager Methicillin-Resistant Staphylococcus Aureus (MRSA) School Program Medical Overview Methicillin-resistant staphylococcus aureus (MRSA) is a bacterial infection resistant to antibiotic methicillin. Staphylococcus aureus, sometimes referred to simply as staph, or staph A is a common bacterium found on the skin or in the noses of healthy people. Although it is usually harmless at these sites, it may occasionally get into the body (e.g. through breaks in the skin such as abrasions, cuts, and wounds), and cause infections. These infections may be mild (e.g. red and inflamed around the wound sites, pimples or boils) or serious (e.g. fever, lethargy, headache, infection of the bloodstream, bones or joints, urinary tract infection, pneumonia, toxic shock syndrome, and even death). Healthy persons can carry the MRSA bacteria in their nose or on their skin for weeks or even years. Healthy people can sometimes effectively clear MRSA from their bodies even in the absence of any kind of treatment, however, unless completely cleared the bacteria can return, especially if the individual undergoes antibiotic therapy. MRSA is usually spread through physical contact not through the air. It is usually spread in hospitals on people s hands. Although, we are now seeing cases of MRSA infection in the community setting, (e.g. schools, daycare centers), this is called community associated MRSA. It has been associated with antibiotic sharing, sharing personal items, reoccurrence of skin infections and crowded living settings. Transmission Methods There have been reported outbreaks of MRSA in the community, and in particular in competitive sports. Several risk factors for infection were identified in the case studies, which included skin trauma from turf burns, shaving and sharing of unwashed bath towels. Other factors leading to the spread of the infection were not covering the wounds appropriately, sharing balms and lubricants. Transmission usually occurs through close contact with a person who has either a draining lesion or skin abrasion. Three factors might have contributed to transmissions: 4. Competitive sports participants might develop abrasions and other skin trauma, which could facilitate entry of pathogens. Even in sports with less direct contact, protective clothing can be hot and might chafe skin, resulting in abrasions and lacerations. 5. Some sports for which MRSA infections have been reported involve frequent physical contact among players (e.g., football and wrestling). 6. Multiple pieces of protective clothing and equipment, which often might be shared, or other personal items that are not cleaned or laundered between users could be a vehicle. September 2014 Page 52

54 Cabarrus County Schools Preventive Measures There are several steps that may be undertaken to minimize the spread of MRSA: Wash your hands, between tasks and procedures Report any suspicious skin sore or boil to your healthcare provider (including school nurse) immediately Avoid sharing personal items (e.g., towels, washcloths, razors, clothing, or uniforms) If you participate in sports involving close personal contact (e.g., wrestling, basketball, and football), shower with soap immediately after each practice, game, or match. Non-washable gear (i.e., head protectors), should be wiped down with alcohol after each use. Athletic equipment such as wrestling, gymnastics mats, and weight room benches should be wiped down regularly with an anti-bacterial solution (i.e., Hibiclens). Athletes should receive a total body check prior to any game, match, or tournament. Individuals with an infection involving drainage (i.e., pus drainage) should be excluded from participation in sporting events and practices until no pus drainage is present, the infected site can be adequately covered with a bandage and clothing, and a physician s release has been obtained. Wear gloves when handling body fluids. Any cut or break in the skin should be washed with soap and water and a clean dressing applied on a daily basis. MRSA can survive on inanimate objects or surfaces such as linen, sinks, floors and even mops used for cleaning. Maintaining good hygiene and avoiding contact with drainage from skin lesions or other players are the best methods for preventing spread of staphylococcal skin infections. Recurrence of infections might be avoided if physicians obtain cultures more routinely when athletes have infected wounds. Patients with infections due to MRSA need special antibiotics. Parent Responsibilities Parents shall assess the child and contact physician for care. Follow-up with doctor s recommendations and corrective actions. Make referral of suspicious cases to the child s physician for the evaluation/treatment Inform the School Nurse and/or Cabarrus Health Alliance School Nurse of the MRSA case Assure student has physician release to return September 2014 Page 53