HR INFORMATION SYSTEMS ANALYST

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1 HR INFORMATION SYSTEMS ANALYST 1. PURPOSE OF POSITION The HR Information Systems Analyst supports the strategic and operational functions of the HR Team through the timely provision of information, reporting and analysis. This position is responsible for managing system administration and to identify and support the implementation of process improvements relating to HR Systems. 2. ORGANISATIONAL VALUES The Taranaki District Health Board (TDHB) is committed to the strategic actions and behaviours of Work Together : Treating people with trust, respect and compassion Communicating openly, honestly and acting with integrity Enabling professional and organisational standards to be met Support achievement and acknowledging successes Creating healthy and safe environments Welcoming new ideas 3. DIMENSIONS Reports to: HR Projects Manager Number of people reporting to you - Financial limits authority - Operating Budget - 4. WORKING RELATIONSHIPS External Ministry of Health DHB Shared Services Other DHBs Unions Internal IT, Payroll, Finance Managers All employees Page 1 of 5

2 5. ACCOUNTABILITIES Key area of responsibility 1. Reporting Supports the strategic and operational functions of the HR Team through the timely provision of information, reporting and analysis 2. HR System Administration Undertake system administration to ensure all HRIS systems are accurate and meet the needs of the workforce 3. Customer Service Ensure a professional quality customer service is provided to all customers Expected outcomes Provision of the HR KPI suite of workforce reports Provision of regular and adhoc reporting Provision of cost modelling for HR Team Specific report development and analysis for projects supporting workforce development and system improvements Respond to requests for statistical data from external sources. Actions and investigates specific audit programmes Undertakes data testing and quality assurance of HR data within the HR systems Identification and development of new reports and information collection procedures Participation in regional/national workforce and HRIS system related projects as required. Develop and maintain documentation for the systems and procedures Complete regular audits of HRIS systems and processes Understand and manage the integration relationships between the HRIS systems and other systems Build and maintain strong relationships with IT, payroll and other key teams to ensure processes are efficient Build and maintain relationships with external providers to ensure system issues and development are effectively managed Provide Training to HR Team, managers and other users (where applicable) on HR systems and processes Ensure systems are in place to deal with queries promptly and effectively Provide effective support and management information to customers as required Advocate and demonstrate a high standard of customer service at all times Ensure staff are informed of changes to HRIS systems and procedures as appropriate Participates in quality activities including accreditation Organisational Accountabilities Expected Outcome for all employees Treaty of Waitangi The Taranaki District Health Board embraces the three principles of the Treaty of Waitangi. In practical terms this means: Partnership; working together with iwi, hapu, whanau and Maori communities to develop strategies for improving the Last Updated: June 2015 Page 2 of 5

3 Organisational Accountabilities Expected Outcome for all employees health status of Maori Participation; involving Maori at all levels of the sector in planning, development and delivery of health and disability services that are put in place to improve the health status of Maori Protection; ensuring Maori wellbeing is protected and improved as well as safeguarding Maori cultural concepts values and practices Health and Safety Maintains a safe and healthy environment Complies with health & safety policies and procedures Carries out work in a way that does not adversely affect their health and safety or that of other workers Complies with procedures and correctly use personal protective equipment and safety devices provided Contributes to hazard identification and management process Reports accurately near misses/incidents/accidents in a timely manner Participates in health and safety matters Personal Development Fully contributes to the individuals team performance and is committed to identify and pursue opportunities for developing new knowledge and skills. Participates in the performance appraisal process where personal performance and development is reviewed. Willing to accept new responsibilities, acquire and demonstrate relevant new knowledge. 6. VARIATION TO DUTIES Duties and responsibilities described above should not be construed as a complete and exhaustive list as it is not the intention to limit in any way the scope or functions of the position. Duties and responsibilities can be amended from time to time either by additional, deletion or straight amendment to meet any changing conditions, however this will only be done in consultation with the employee. Last Updated: June 2015 Page 3 of 5

4 7. CAPABILITY REQUIREMENTS Capabilities are the behaviours demonstrated by a person performing the job. Capabilities identify what makes a person most effective in a role. Those listed below are expected for the Human Resources Team roles in the organisation. The required capabilities can change as the organisation develops and the roles change. Capability Effective Communication Shares well thought out, concise and timely information with others using appropriate mediums. Ensures information gets to the appropriate people within the organisation to facilitate effective decision making Decision Making/Problem Solving Demonstrates effective and timely decision making/problem solving techniques. Aware of the impact of decisions on key stakeholders and consults as appropriate utilizing available resources. Is proactive and effective when problem solving is required. Innovation/Initiative Continually strives for new and improved work processes that will result in greater effectiveness and efficiencies. Questions traditional ways of doing things when choosing a course of action or finds new combinations of old elements to form an innovatve solution. Resilience/Flexibility Articulates differing perspectives on a problem and will see the merit of alternative points of view. Will change or modify own opinons and will switch to other strategies when necessary. Adjusts behaviour to the demands of the work environment in order to remain productive through periods of transition, ambiguity, uncertainty and stress. Cultural Safety Demonstrates a commitment to cultural safety by meeting and exceeding the cultural needs of clients/customers/colleagues. Manages cultural ambiguity and conflicting priorities well.. Understands concepts of whanaungatanga and manaakitanga and Maori cultural orientation to whanau, hapu and iwi. Teamwork Works to build team spirit, facilitates resolution of conflict within the team, promotes/protects team reputation, shows commitment to contributing to the teams success Last Updated: June 2015 Page 4 of 5

5 8. EDUCATION Ideally a tertiary qualification with a relevant business analysis, information of computing major or equivalent level of learning through experience 9. SKILLS Strong analytical skills Exceptional Excel skills Strong skills working with relational databases Excellent communication skills and the ability to present data to meet the needs of the audience Ability to relate and communicate effectively in both the technical and business settings Ability to manage multiple priorities, be flexible and have excellent time management. High level of emotional intelligence and interpersonal skills 10. EXPERIENCE Ideally experience in the New Zealand health sector Experience working in a Human Resources or Payroll environment Experience in applications support, analysis and testing. Ideally two or more years experience working as a reporting analyst Experience in roles that require strategic and analytical thinking in troubleshooting and problem resolution. Last Updated: June 2015 Page 5 of 5

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