GREATER ORLANDO AVIATION AUTHORITY NOTICE OF PROGRAM AND PROJECT MANAGEMENT SERVICES FOR THE SOUTH TERMINAL C, PHASE 1 ORLANDO INTERNATIONAL AIRPORT

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1 GREATER ORLANDO AVIATION AUTHORITY NOTICE OF PROGRAM AND PROJECT MANAGEMENT SERVICES FOR THE SOUTH TERMINAL C, PHASE 1 ORLANDO INTERNATIONAL AIRPORT PREAMBLE Based on the type and scope of services required for the South Terminal C, Phase 1, the Authority may manage these services on an individual basis, i.e., negotiate an agreement with a single firm to provide design or construction phase services for a specific scope, or may, at its sole discretion, use a combination of Proposers or selected individuals from various Proposers to form a team of professionals best qualified to provide the specific services. To provide for this flexibility and ensure an adequate pool with a sufficiently wide range of experienced personnel, the Authority intends to select a group of Proposers, who are both qualified as firms and are staffed with the range of experienced personnel to meet the specialized needs of this Project. SUBMISSION REQUIREMENTS Written inquiries shall be directed to Mr. Mark W. Birkebak, AIA, Director of Engineering, Greater Orlando Aviation Authority at: WS111@goaa.org. Questions received after 5:00 p.m. on Thursday, August 26, 2015, will not be answered. Copies of written responses, if any, will be made available online at the Authority's website: Interested Proposers are requested to submit twelve (12) printed copies and one (1) electronic PDF version* on compact disk (or single layer DVD) of a Statement of Qualifications ("SOQ") up to 2:00 p.m. local time on Thursday, September 3, 2015, to the Receptionist Office, Greater Orlando Aviation Authority, 5850-B Cargo Road, Orlando, FL Any SOQ received after the time and date stated above will not be considered and will be returned unopened. SOQs shall be submitted in sealed packages clearly labeled, "SOQ for STC PHASE 1 Program and Project Management Services (WS111)". *PDF submission requirements: All documents shall be PDF/A compliant. PDF/A compliant documents have embedded fonts and do not reference external files. Scanned documents shall be created as PDF/A compliant, made text searchable and have a minimum resolution of 300 dpi. Submittals in PDF format shall have navigational bookmarks inserted in lieu of any tabs required in the hard copy. The entire submittal shall not exceed a single layer DVD disc. In cases where there are discrepancies between the PDF and hard copy, the hard copy shall take precedence. SOQs shall include the following one (1) volume, addressing each numbered subsection in the order requested, indexed, and clearly identified. The information submitted for Items 1-3 (excluding tabs and resumes) shall not exceed 30 one-sided 8 1/2"x11" pages in Arial font with no smaller than 12 pitch font. SOQs that are not in compliance with the requirements may be downgraded accordingly. 1. Proposer's Statement of the following: a) The name and address of the legal entity that will contract with the Authority if awarded the Agreement for the Project. b) Name, address, address and telephone/fax numbers of one (1) individual to whom all future correspondence and/or communications will be directed. Program &Project Mgmt. Services (WS111) Submission Requirements Page 1 of 6

2 c) A statement declaring the type of business relationship the Proposer will use (i.e., a single company, partnership or other form of business relationship to perform the services for the Projects) and whether the entity is currently in existence or whether it will be formed upon award. 2. An executive brief which includes: a) A comprehensive approach to provide the required Services to the Authority. The approach shall address how the Proposer will select and build a team to provide the Services for each type of project that may be needed, such as Airport Terminal Facilities, Airfield, Roadway and Other Transportation, Security, and Information Technology. b) A listing of the proposed key personnel for as many as possible of the following roles: Program Manager, Design and Preconstruction Project Manager, Construction Project Manager, Construction Inspector(s), Senior Program Estimator, BIM Specialist, LEED and Commissioning Specialist and Change Management and Document Control Manager, Senior Scheduler and Safety Manager. c) A resume or biographical sketch for each person identified in section (b), highlighting qualifications and experience to provide the Services. d) Narrative on why the Proposer should be selected for the Services. 3. Qualifying Experience - List each of the Proposer's specific projects, which satisfy the following preferred experience and qualification parameters for the Proposer and its key personnel: a) Prior or current experience as a Program and Project Management Consultant (or Owner's Authorized Representative or similar role) on a similar contract within the last FIVE (5) years with a minimum construction value of not less than FIFTEEN Million Dollars ($15,000,000). b) Prior experience at operational airports in the United States performing similar services of a scope and nature comparable to the Services. c) Prior experience 1) coordinating with, and 2) meeting the requirements of the rules and regulations of the following public/governmental agencies: Federal Aviation Administration, the Transportation Security Administration, the State Departments of Transportation, and utility commissions. d) Include the name, title, telephone number, and address of a representative of the Owner for each listed prior contract that is familiar with the contract and Proposer's performance on that contract. The Authority will contact these individuals for reference checks. 4. Small/Minority Business Participation - All Proposers are hereby notified that they must comply with: 1) the Authority s Minority and Women Business Enterprise ("MWBE") Program, 2) the Authority s Local Developing Business ( LDB ) Program and 3) the Authority's Disadvantaged Business Entity ("DBE") Program. The Policies, Forms and Directories are available online at the Authority s website: Program &Project Mgmt. Services (WS111) Submission Requirements Page 2 of 6

3 For these Services, the Authority has established an MWBE Participation Goal of 25% and an LDB Participation Goal of 5%. Proposers are encouraged to include Service-Disabled Veterans-Owned Business Enterprises ("SDVOBE") in their small business participation plan. The Authority will count those businesses towards the LDB Goal. Proposers will be notified if funding requires the Authority to establish a DBE Participation Goal for any portion of the Project. In that case, the Proposer/Consultant may be required to retain DBE-certified subconsultants. Include a written action plan that demonstrates the Proposer s understanding of the DBE, MWBE and LDB participation programs and how the Proposer could achieve the participation goals for these Services and Program. The Proposer shall specifically identify in the written action plan: a) Proposer s overall plan and outreach program to meet or exceed all participation goals established by the Authority. b) Proposer s specific approach to maximize small business participation at the first subtier level comprised of subconsultants Proposer includes on its team, including identifying the subconsultant firm and anticipated work scope. c) Proposer s plan to increase or enhance the level of small business participation, such as assisting small businesses with obtaining appropriate levels of insurance coverage, lowering subconsultant insurance thresholds to accommodate greater participation, and breaking out contract work items into economically feasible units to facilitate small business participation. Questions concerning the MWBE, LDB and DBE programs can be addressed to the Owner's Office of Small Business Development, Attn. Ms. Michelle Tatom, Director, Greater Orlando Aviation Authority, Orlando International Airport, 5850-B Cargo Road, Orlando, FL 32827; phone number (407) , MTatom@goaa.org, or to Mr. Somdat Jiawan, Manager, Construction and Professional Services, at phone number (407) , SJiawan@goaa.org. Proposers shall be solely responsible for confirming MWBE, LDB, and DBE subcontractors' experience, capacity, certification, and any other information related to the Project. 5. Insurance Requirements - Evidence of the Proposer's ability to provide the following insurance coverage, either by means of an existing policy, a project specific endorsement, or other verifiable proof: a) Professional Liability Minimum of $1,000,000 with maximum deductible or selfinsured retention of $100,000. b) Commercial General Liability (CGL) Minimum of $5,000,000 with maximum deductible or self-insured retention of $100,000. c) Automobile Liability Minimum of $5,000,000 with maximum deductible or selfinsured retention of $100,000. Program &Project Mgmt. Services (WS111) Submission Requirements Page 3 of 6

4 d) Worker's Compensation - (statutory limit) Employer's Liability: $500,000 - each accident $500,000 disease - policy limit $500,000 disease - each employee Policy terms must be acceptable to the Authority and must comply with the Authority's requirements for insurance. The Authority reserves the right to modify the insurance coverage to an amount that is commiserate to the amount of the actual project scope awarded. 6. Licenses. Include the following: a) Copies of current, active professional licenses held by the proposed key personnel, as available, and b) A copy of the current, active Florida Division of Corporations Certificate of Status or other evidence that the Proposer is authorized to conduct business in Florida. A printout from the website is sufficient. 7. Financial Statements. Proposer s most recent audited annual financial statements for the last two years in order to evaluate the Proposer s ability to perform these services. If audited annual financial statements are not available, provide balance sheets, income statements, and cash flow statements for the last two years. This financial documentation shall be submitted in a sealed envelope, and included in one copy of the printed SOQ (do not include in the pdf). The sealed envelope should be clearly labeled as follows: "Confidential Financial Records Submitted under Seal and Exempt from Florida Public Records Disclosure". Include the SOQ title and Proposer's name on the sealed envelope. (Reference Florida Statutes Section (1)(c) for exemption on financial records.) 8. Claim Information - Disclose all lawsuits, arbitrations and claims filed or raised by or against Proposer over the last five (5) years, specifically identifying: a. The project involved. b. The parties involved. c. The nature of the claim(s). d. Amount at issue. e. Disposition or status. f. Litigation, case style, number and jurisdiction. If Proposer is a joint venture or partnership, provide the above information for each member of the joint venture or partnership. If Proposer is a newly-formed entity, please provide the above information also for any predecessor and affiliated entity. 9. Required Certifications Include Exhibit A, signed by a person with authority to bind the Proposer. 10. Any additional information, which may be requested by the Authority at the Pre-Submittal Conference. LOBBYING IS PROHIBITED. Proposers are hereby advised that individuals, who conduct lobbying activities with Aviation Authority employees or Board members, must register with the Aviation Authority each year prior to conducting any lobbying activities. A statement of expenditures incurred in connection with those lobbying instances should also be filed prior to April 1st of each year for the preceding year. As of Program &Project Mgmt. Services (WS111) Submission Requirements Page 4 of 6

5 January 16, 2013, lobbying any Aviation Authority Staff, who are members of any committee responsible for ranking Proposals, Letters of Interest, Statements of Qualifications or Bids and thereafter forwarding those recommendations to the Board and/or Board Members, is prohibited from the time that a Request for Proposals, Request for Letters of Interests, Request for Qualifications or Request for Bids is released to the time that the Aviation Authority Board makes an award. As adopted by the Aviation Authority Board on September 19, 2012, lobbyists are now required to sign-in at the Aviation Authority offices prior to any meetings with Staff or Board members. In the event a lobbyist meets with or otherwise communicates with Staff or a Aviation Authority Board member at a location other than the Aviation Authority offices, the lobbyist shall file a Notice of Lobbying (Form 4) detailing each instance of lobbying to the Director of Board Services within seven (7) calendar days of such lobbying. The policy, forms, and instructions are available in the Aviation Authority s offices and the web site. Please contact the Director of Board Services with questions at (407) ADDITIONAL INFORMATION Proposer's personnel will be required to meet the Greater Orlando Aviation Authority's (Authority) requirements for security background checks. All personnel requiring unescorted access to a secure or sterile area of the airport must undergo a Criminal History Records Check (CHRC) and are subject to the requirements of Title 49 of the Code for Federal Regulations Part 1542 or 1544 and the Airport Security Improvement Act of Pursuant to Section (2)(a), Florida Statutes, interested Proposers who have been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract and may not transact business with a public entity for services in excess of the threshold amount set forth in Section , Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. Authority Contracts require Contractors/Consultants to comply with the requirements of E-Verify. Contractor/Consultants will be required to utilize the U.S. Department of Homeland Security s Employment Eligibility Verification System (e-verify), in accordance with the terms governing the use of the system, to confirm the employment eligibility of persons employed by the Contractor/Consultant, during the term of the Contract, to perform employment duties within Florida. Prime Contractors/Consultants are required to include an express provision in their Subconsultant/Subcontractor Agreements requiring the Subconsultants/Subcontractor to do the same. EVALUATION AND SELECTION Following submission, the Authority's Professional Services Committee (PSC) intends to shortlist no fewer than three (3) Proposers. Among the factors that will be considered in selecting the Proposers who will be shortlisted are their qualifications, approach to the providing the Services, ability to provide the required Services, prior experience on similar projects, their past performance with the Authority (if applicable), their past performance with other entities and the responses to the Submission Requirements set forth above. The Authority reserves the right to solicit from available sources relevant information concerning a Proposer's past performance and may consider such information in its selection of shortlisted Proposers. Shortlisted Proposers will be scheduled for an interview, presentation or both. Following short listing, and interviews or presentations, the Authority shall make a final ranking and select in order of preference, based on the above information, weighing of CCNA (Consultants' Competitive Negotiation Act) factors, and interview results, the most highly qualified Proposer(s) to perform the requested Services. The Authority intends, but is not obligated, to enter into non-exclusive agreements with selected Program &Project Mgmt. Services (WS111) Submission Requirements Page 5 of 6

6 Proposer(s) to perform the required Services. The terms of the Agreement for services funded under the FAA Airport Improvement Program (AIP) shall be limited to those projects, which are expected to be initiated within five (5) years of the date of the fully executed Agreement. The Authority reserves the right to waive any informality in a SOQ, to reject any and all SOQs, to readvertise or to elect not to proceed with the Services for any reason. All recommendations and decisions regarding award of the Services shall be made at open public meetings in accordance with the requirements of Florida Statute , and all interested parties are invited to attend such meetings. In accordance with Florida Statute (10), the Authority declares that all or any portion of the documents and work papers prepared and submitted pursuant to this invitation shall be subject to re-use by the Authority. GREATER ORLANDO AVIATION AUTHORITY By: Frank Kruppenbacher Aviation Authority Chairman Program &Project Mgmt. Services (WS111) Submission Requirements Page 6 of 6

7 EXHIBIT A REQUIRED CERTIFICATIONS The Proposer certifies that the following statements are true: 1. SCRUTINIZED COMPANIES LIST: The Proposer is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, as defined in Section , Florida Statutes (2015). 2. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION, (Non- Procurement) Title 2 CFR Part 180 & Title 2 CFR Part 1200 The contract that ultimately results from this solicitation is a covered transaction as defined by Title 2 CFR Part 180. The Proposer certifies, by submission of this proposal or acceptance of this contract, that neither it nor its Principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded from participation in this transaction by any Federal department or agency. It further agrees that by submitting this proposal that, if it is the successful Proposer, it will comply with Title 2 CFR Part 1200 and Title 2 CFR Part 180, Subpart C by administering each lower tier subcontract that exceeds $25,000 as a covered transaction. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (NON- PROCUREMENT) TITLE 2 CFR PART 1200 AND TITLE 2 CFR PART 180, SUBPART C The successful Proposer by administering each lower tier subcontract that exceeds $25,000 as a covered transaction must verify each lower tier participant of a covered transaction under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful Proposer shall accomplish this by: (i) Checking the System for Award Management at website: (ii) Collecting a certification statement similar to the previous paragraph and (iii) Inserting a clause or condition in the covered transaction with the lower tier contract. If the FAA later determines that an individual failed to tell a higher tier that they were excluded or disqualified at the time they entered the covered transaction with that person, the FAA may pursue any available remedy, including suspension and debarment. 3. CERTIFICATION REGARDING FOREIGN TRADE RESTRICTIONS (49 CFR PART 30) The Proposer, by submission of an offer and/or execution of a contract, certifies that it: a. is not owned or controlled by one or more citizens or nationals of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade representative (USTR); b. has not knowingly entered into any contract or subcontract for this project with a contractor that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign Program &Project Mgmt. Services (WS111) Submission Requirements Page 1 of 3

8 country on said list. c. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a Proposer who is unable to certify to the above. If the Proposer knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project; the Federal Aviation Administration may direct, through the sponsor, cancellation of the contract at no cost to the Government. Further, the Proposer agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The Contractor may rely upon the certification of a prospective Subcontractor unless it has knowledge that the certification is erroneous. The Contractor shall provide immediate written notice to the Owner if the Contractor learns that its certification or that of a Subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Subcontractor agrees to provide immediate written notice to the Contractor, if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that the Contractor or Subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct, through the Owner, cancellation of the contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a Contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING (49 CFR 20) The prospective Proposer certifies, by signing and submitting this proposal, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, Program &Project Mgmt. Services (WS111) Submission Requirements Page 2 of 3

9 renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. d. The prospective Proposer also agrees by submitting his or her proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such recipients shall certify and disclose accordingly. 5. CONFLICT OF INTEREST. The Proposer certifies that it is and will remain in compliance with FDOT Procedure No By: Date: Proposer Print Name: Title: Program &Project Mgmt. Services (WS111) Submission Requirements Page 3 of 3