Digital Handset. User Guide. General Sales Phone Fax Installation and Service (office hours) Phone
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1 General Sales Phone Fax Digital Handset Installation and Service (office hours) Phone Fax User Guide KX-T7636AL+ KX-T7630AL Web KX-T7625AL
2 NOTES * The display is not available for the KX-T7425 The display and Microphone are not available for the KX-T
3 RINGER ON / OFF VOLUME CONTROL KX-T7636, KX-T7633, KX Press Ring button 2 Adjust volume using Navigator key until desired volume is reached RINGER ON / OFF VOLUME CONTROL NON DISPLAY HANDSETS 1 Press Volume up or down button 2 Adjust as necessary SETTING MESSAGE WAIT ON ANOTHER EXTENSION 2 Dial extension you wish to call 3 If busy or no answer, press message key Message wait lamp will illuminate on called extension REPLYING TO MESSAGE WAIT If message wait lamp is illuminated on your handset 2 Press message key 3 Telephone extension who left message will ring 4 On answer, speak Please Note: Message Wait Lamp will not go off until extension Who initiated message wait has been contacted STATION FEATURE CLEAR 2 Dial *790 3 Replace handset or press Sp-Phone This clears all programmed features on the handset. Station Feature Clear does not clear programmed One Touch Keys Or Station Speed Dial Numbers 9 3
4 PLACING A CALL SYSTEM SPEED DIAL To access a speed dial number stored in the System Memory External 1 Lift the Handset or press Sp-Phone 2 Press the Auto Dial button or dial ** 2 Dial 0 followed by the phone number 3 Dial the phone number memory position, e.g. 025 The number stored at system position 025 will be dialed for you Internal 1 Lift the Handset or press Sp-Phone PROGRAMMING ONE TOUCH KEYS 2 Dial the extension number Or + Please make sure there is nothing important programmed under the 3 Press the programmed DSS key under the key before you program over the top + Redial Direct Station Selection (DSS) to ring other extensions 1 Lift the Handset or press Sp-Phone 1 Press Program 2 Press the Redial key 2 Press the button you wish to program 3 Dial 1 RECEIVING A CALL 4 Dial the extension number 5 Press the Store button If your telephone is ringing 6 Press Exit (KX-T7636, 7633 & 7630) Press Program (KX-T7625) 1 Lift the Handset or press Sp-Phone One Touch Speed Dial PLACING A CALL ON HOLD 1 Press Program 2 Press the button you wish to program Place call on Hold 3 Dial 2 While on a call, either internal or external 4 Dial 0 (for outside line) 1 Press the Hold button once 5 Dial the phone number 6 Press the Store button For exclusive Hold 7 Press Exit (KX-T7636, 7633 & 7630) Press Program (KX-T7625) 1 Press the Hold button twice Features Retrieve Call from Hold 1 Press Program 1 Lift the handset 2 Press the button you wish to program 2 Press the Green flashing line key 3 Dial 2 4 Dial the feature sequence TRANSFERRING A CALL 5 Press the Store button 6 Press Exit (KX-T7636, 7633 & 7630) Press Program (KX-T7625) Transfer Manually When you are on a call TO CLEAR A BUTTON 1 Press the Transfer key 1 Press Program 2 Dial the extension number and hang up the phone 2 Press the button you wish to clear Or 3 Press Clear soft button 3 Introduce the call and place the handset down. As soon as you hang up 4 Press store the handset, the call is transferred 5 Press Exit (KX-T7636, 7633 & 7630) Press Program (KX-T7625) 3 8
5 HANDSET PROGRAMMING Transfer via One Touch Key When you are on a call STATION SPEED DIAL PROGRAMMING NUMBERS 1 Press the DSS key for the person s extension 2 Introduce call and place the handset down. As soon as you hang up Enter PORT PROGRAMMING MODE LCD Display Reads: the handset the call is transferred 1. Press Program Program 2. Dial Speed Dial * CALL FORWARDING / DIVERSION 3. Press Enter Location No? 4. Dial Location number of stored station speed Divert All Calls dial number (00-09) 00 Your phone will not ring at all 5. Dial 0 (for outside line) 00: 0 1 Lift handset 6. Dial new phone number 00: Press FWD/DND button or dial * Press Store 00: Dial 2 Name? 4 Dial the destination s extension number 8. USING ALPHA NUMERIC DIAL PAD 5 Press # key a) Press Number corresponding to Alphabet 6 Listen for confirmation tone b) Press Key Once for each letter available in Upper Case 7 Hang up the handset Letter Available options cycle from Upper case to Lower case Divert Busy No Answer Example Your phone will ring four times or if you are currently on a call To type C in upper case press No 2 key (ABC) Three times 1 Lift handset To type O in lower case press No 6 key (MNO) Six times 2 Press FWD/DND button or dial * 710 To type a Space press No 0 key 3 Dial 5 To type any numeric number press appropriate key Seven times 4 Dial the destination s extension number To type full stop, comma, colon, semi colan, apostrophe press 0 key and cycle through available options. 5 Press # key 6 Listen for confirmation tone To advance to next letter press (right arrow key) 7 Hang up the handset To back space press (left arrow key) Divert External 9. Repeat steps (a) & (b) until name is complete e.g. your calls can be forwarded to your mobile 10. Press Store 1 Lift handset 11. Press Exit 2 Press FWD/DND button or dial * Dial 2 ACCESSING STATION SPEED DIAL NUMBERS 4 Dial 0 (for the outside line) Lift the Handset or press Sp-Phone 5 Dial the destination s phone number Dial *** 6 Press the # key Dial the station speed dial position e.g Listen for confirmation tone The number stored in station position 03 will be dialed for you 8 Hang up the handset DIVERT EXTERNAL MUST BE ALLOWED IN SYSTEM PROGRAMMING From KX-T7636, KX-T7633, & KX-T7630 Display Handsets Only Divert Cancel Using Navigator keys scroll to highlight Menu Soft Button, Personal 1 Lift handset Directory Menu with Arrow 2 Press FWD/DND button or dial * 710 Press Enter Key 3 Dial 0 Press Enter Key again 4 Listen for confirmation tone Using Navigator Key scroll to highlight selected Name 5 Hang up the handset Lift Handset or press SP-Phone 7 4
6 AUTOMATIC CALL BACK CONFERENCE CALLS On dialing an extension, you receive a busy tone For a three party conference 1 Dial 6 or Press the C.BCK Soft Button (KX-T76XX series phones) 1 Dial the first external party s number 2 Listen for confirmation tone and put the handset down 2 When they answer, press the Conference button 3 Your handset will ring advising that the busy extension is now free 3 Dial the second external / internal party s number 4 When the handset is picked up it will automatically ring the free extension 4 When they answer, press the Conference button PAGING 5 This will join all three parties together Internal via Digital Handsets (all internal groups) 1 Lift the handset CALL WAITING 2 Dial * Activate 3 Listen for double confirmation tone 4 Announce page and hang up 2 Dial * 732 Group 3 Dial 1 = Set / 0 = Cancel 1 Lift the handset 4 Hang up the handset or press Sp-Phone 2 Dial * 3 3 (then the group number 01, 02, 03 16) (01=Default for all) 3 Announce page and hang up Operation External When an extension is on an external call and another external call is 1 Paging external will be heard on any external speakers received by that extension, a soft ring is heard from the handset 2 Lift the handset speaker to alert user of a call waiting 3 Dial * Announce page and hang up PROGRAMMING HEADSET Internal & External 1 Paging external will be heard on any external speakers To set phone for headset operation 2 Lift the handset 3 Dial * Press Program 4 Announce page and hang up 2 Dial 61 CALL PICK-UP 3 Press Enter Direct Call Pick-Up 4 Dial 1 = Headset Mode If a call is ringing on a specific extension Dial 0 = Handset Mode 1 Lift the handset or press Sp-Phone 4 Press Store 2 Dial * Dial the Extension Number at which the call is ringing TO SET UP VOIC 4 Talk to the caller Group Pick-up 1 Lift handset dial 500 follow prompts to record greetings If a call is ringing on any extension 2 When greetings have been recorded you must then forward 1 Lift the handset or press Sp-Phone Your handset to voic . 2 Dial * 4 0 (group number) 3 Talk to the caller FORWARDING TO VOIC 1 Lift handset press FWD/DND key or *710 dial # Your handset will now forward to voic after 4 rings. 5 6
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