NOTICE TO BIDDERS ADDENDUM #1 AB

Transcription

1 NOTICE TO BIDDERS ADDENDUM #1 AB SPECIFICATIONS FOR CONVERGED NETWORK WITH SIP TRUNKING AND MANAGED CISCO UNIFIED COMMUNICATIONS PLATFORM FOR PERIOD OF WITH THE OPTION TO EXTEND TWO YEARS AB Notice is hereby given that bids shall be opened on October 23, 2009 at 11:00 A.M. by the Purchasing Agent in the Mercer County McDade Administration Building, 640 South Broad Street, Room #109, Trenton, New Jersey for: Clarifications, amendments, additions, deletions, revisions and modifications are part of the Contract and change the original Bidding Documents only in the manner and to the extent stated. Bidder s are required to complete the Acknowledgement of Receipt of Addendum No. 1 and shall include the Acknowledgement with their bid response. All specification holders shall receive Addendum No. 1. Marcella Covello, QPA Purchasing Agent County of Mercer

2 1. After the deployment of the new Cisco CM, will all their locations DIDs come into one location and route from that central hub? (this is required if we are to adhere to the request for Shared Call Paths between all locations) Yes, there will be one central hub. In the future, the DIDs may be split for the purpose disaster recovery between two locations. 2. In regards to Burstable Call Paths, would you assume that this would be done on demand or just have the flexibility to change their call paths with 24 hour notice? Mercer County requires the greatest flexibility and is expecting the call paths on demand. 3. Will there be any other applications running over the requested broadband connections? If so, what are the bandwidth requirements? It is anticipated a requirement of no less than 13 Meg for internet traffic. 4. Will they require MPLS type connectivity from site to site? This is vendor dependant but not required. 5. We need to get us complete addresses and a phone number for each location, then we can start getting bids for the broadband piece. (Porting of Phone numbers) Reference Appendix B Building Addresses and Number of Centrex Lines, page 77, for address information. Please reference the attached listing of NPA/NXX for the sites. 6. Do the fifteen buildings in question have the proper cabling to support voip (cat5e or better)? Minimum of Cat5 cable is available. 7. If not, is cabling a part of the bid? No. Please reference response to question 6 above. 8. Are there fiber connections between any of the buildings? If so, which ones? Yes, there is an existing fiber connection between 640 South Broad Street and 612 South Broad Street. 9. Are blueprints available for each building affected during the bidding phase? If so, how may we obtain them? Blueprints will be provided to the Awardee in support of the implementation as required. 10. Please describe any existing circuit connections at each site and provide contracts and terms that currently exist between the listed locations. There is an existing fiber connection between 640 South Broad Street and 612 South Broad Street. Additional information is not required for the purpose of this bid, however, the County will provide this information upon award, if required. 2

3 11. Will any of these circuits be used in the bids? There is an existing WAN and fiber (as noted above) which will be utilized to connect the remote locations to the hub site. Details which will be provided upon contract award, if required. 12. Please provide an NPA-NXX and zip code for each service site. Please reference the Attachment. 13. Please provide the make and model of each phone to remain on the Centrex service at each of the five sites. The telephones being used are traditional analog sets. 14. Please provide the current and desired internet bandwidth and network connectivity for each site? Please reference Section 12.0 Cost Information MONTHLY CONVERGED NETWORK INTERNET SERVICES, page Describe each and every firewall and router the county will use at each site. The County currently has deployed Cisco 3800 series routers and Cisco ASA 510 series firewalls for these locations. 16. Does the county require internet and voice connectivity to each site? If yes at what speeds? The requirement is access to the hub location to support a converged internet and voice solution. The WAN will be responsible for voice and internet access between the hub and remote locations. The WAN is not included in the scope of this project. 17. Does the county require MPLS or private network for passing data between each VoIP site? This is vendor dependant but not required. 18. What connectivity does the county require between each Centrex and VoIP site? The County will require integration for four (4) digit dialing between the VoIP and Centrex locations. 19. Does the county intend to buy the internet circuits separately and outside from this specification? a. If yes, what are the circuit type and speeds? b. If no what are the circuit types and speeds required and where are they priced on the bid form? No, reference Section 12.0 Cost Information MONTHLY CONVERGED NETWORK INTERNET SERVICES, page 73. 3

4 20. Does the county intend to order circuits to each site outside of this bid? If yes, provide all the details. This is not applicable for the purpose of this bid requirement. However, the County may require additional services and reserves the right to purchase such during the duration of the contract. 4

5 Attachment The County of Mercer Site NPA-NXX and Zip Code Information Mercer County Locations Street Address City / Township NPA-NXX Zip Code No. of Lines 640 South Broad Trenton South Broad Trenton South Broad Trenton South Broad St Trenton East State Street Trenton Lamberton St Trenton Parkside Ave Ewing Scotch Road Ewing Spruce Street Lawrence Twp Pennington Road Hopewell Twp Terminal Circle Drive Ewing Brunswick Pike Lawrence Twp Old Trenton Rd Hamilton Twp Woolverton St Trenton River Road Titusville Total

6 SECTION 12.0 COST INFORMATION Cost information is to be provided below. VOIP COST PROPOSAL MONTHLY CONVERGED NETWORK INTERNET SERVICES: PROVIDE MONTHLY RECURRING COSTS FOR 36 MONTHS (YEAR FOUR AND FIVE AT SAME RATE IF OPTION EXERCISED) COST PER MONTH NO. OF MONTHS TOTAL COST FOR Cost for Converged Network Internet Access (20 Meg with QoS) $ 36 $ SIP TRUNKING* *The County provides an estimated number of minutes per year times three years for bid purposes; however, rate reductions must be afforded to the County if and when available (Year four and five at same rate if option exercised) Cost for Local, Regional Toll, and Long Distance COST PER MINUTE ESTIMATED NO. OF MINUTES OVER A THREE YEAR PERIOD Local $ 10,378,980 $ Regional Toll $ 1,573,524 $ Long Distance $ 1,470,240 $ COST FOR SIMULTANEOUS CALLS COST PER UNIT ESTIMATED NO. FOR THREE YEAR PERIOD Provide cost per unit (To quantify for three years)(year four and five at $ $ same rate if option exercised) TOTAL COST FOR TOTAL COST FOR DID'S COST PER MONTH NO. OF MONTHS TOTAL COST FOR Cost for DID s (per quantity 20) cost per month times 36 months (Year $ 36 $ four and five at same rate if option exercised) Managed Services ONE TWO THREE Cost for Managed Services for a One Year Term (INCLUDE DATA $ $ AND VOICE) OTHER COSTS NOT INCLUDED ABOVE ONE TWO THREE Cost for equipment $ $ $

7 Cost for software $ $ $ Cost for maintenance $ $ $ Cost of labor $ $ $ GRAND TOTAL FOR 36 MONTHS CONVERGED NETWORK INTERNET, TOTAL COSTS FOR LOCAL, REGIONAL AND LONG DISTANCE, SIMULTANEOUS CALLS, DID'S, MANAGED SERVICES, AND OTHER COSTS FOR A THREE YEAR PERIOD $ GRAND TOTAL IN THE WRITTEN WORD (BASIS OF AWARD) Provide incremental costs for potential expansion, e.g. increase in bandwidth, and increase in the number of simultaneous calls. Incremental Costs (If and/or When requested) 40Mbps 50Mbps Cost for each 10Mbps increment Provide cost per unit (To quantify for three years)(year four and five at same rate if option exercised) Cost for increase in simultaneous calls $ $ $ COST PER UNIT ESTIMATED NO. FOR THREE YEAR PERIOD TOTAL COST FOR $ $ $

8 NOTICE TO BIDDERS ADDENDUM #1 The original specifications for the above referenced procurement is amended as noted in Addendum No. 1, and shall become part of the original specification package and contract documents. Prospective respondents shall complete the Acknowledgement of Receipt of Addenda and submit the signed acknowledgement with their proposal. Addendum Number Dated Acknowledgement (initial) #1 No addenda were received: Acknowledged for: (Name of Respondent) By: (Signature of Authorized Representative) Name: (Print or Type) Title: Date: