U.S. DEPARTMENT OF LABOR Employment and Training Administration

Transcription

1 U.S. DEPARTMENT OF LABOR Employment and Training Administration NOTICE OF AVAILABILITY OF FUNDS AND FUNDING OPPORTUNITY ANNOUNCEMENT FOR: Summer Jobs and Beyond: Career Pathways for Youth (CPY) ANNOUNCEMENT TYPE: Initial FUNDING OPPORTUNITY NUMBER: FOA ETA CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER: KEY DATES: The closing date for receipt of applications under this Announcement is March 25, We must receive applications no later than 4:00:00 p.m. Eastern Time. ADDRESSES: Address mailed applications to: The U.S. Department of Labor Employment and Training Administration, Office of Grants Management Attention: Latifa Jeter, Grant Officer Reference FOA ETA Constitution Avenue, NW, Room N4716 Washington, DC For complete application and submission information, including online application instructions, please refer to Section IV. EXECUTIVE SUMMARY: The Employment and Training Administration (ETA), U.S. Department of Labor (DOL, or the Department, or we), announces the availability of up to $20,000,000 in grant funds authorized by section 169(c) of the Workforce Innovation and Opportunity Act (WIOA), Public Law , Dislocated Worker Demonstration Projects, and the Consolidated Appropriation Act of 2016, Public Law for the pilot grant program, Summer Jobs and Beyond: Career Pathways for Youth (CPY). Dislocated Worker Demonstration Grants (DWDGs) are discretionary grants awarded by the Secretary of Labor (Secretary) under section 169(c) of WIOA, which authorizes the Secretary to carry out demonstration and pilot projects relating to the employment and training needs of dislocated workers. The Consolidated Appropriations Act of 2016, Public Law , permits the use of funds provided to carry out section 169(c) of WIOA for technical assistance and demonstration projects that provide assistance to new entrants in the workforce, including youth workers with limited current or past work experience. For 1

2 the purposes of this grant, eligible participants are in school or out of school youth, ages 16 24, who are new entrants who have never participated in the workforce, or have limited work experience. The Bureau of Labor Statistics indicates that since 2000, the share of 16 to 19 year old youth who are working has plummeted by 40 percent, with fewer than a third of American teenagers in a job last summer. Their share of the overall workforce has never been so low. Further, about 5.5 million young people are disconnected youth. Disconnected youth include youth who are homeless, in foster care, involved in the justice system, and/or they are neither employed nor enrolled in an educational institution. Disconnected youth who meet the eligibility criteria below are the focus of this funding opportunity. DOL continues to recognize the importance of summer and year round employment opportunities to build the work experience of in school youth (ISY) and out of school youth (OSY). In previous years, DOL and the Departments of Health and Human Services (HHS) and Housing and Urban Development (HUD) issued a joint guidance letter that encouraged networks of state and local youth providers along with Public Housing Agencies to develop summer jobs programs for disconnected youth that provide employment, educational experiences, and essential skills, most recently in The public workforce system provides services that assist disconnected youth with career guidance, job training, and work experience, including summer employment. Youth might also receive Temporary Assistance for Needy Families (TANF) and Supplemental Nutrition Assistance Program (SNAP) services to support their employment. The CPY grants are designed to provide resources to Local Workforce Development Boards (LWDBs) to expand and enhance existing summer employment programs and work experiences throughout the year for eligible youth and to implement innovative practices. The grants will require partnerships between LWDBs and local summer employment programs, employers, Local Education Agencies (LEAs), and re engagement centers. Other community partners may provide services to eligible youth that assist in the development of work experience and entry into career pathways. CPY grants are also intended to strengthen the alignment of partnerships under WIOA, in which LWDBs and partners collaborate to expand capacity to serve youth entering the workforce. The purpose of these grants is to bring together all of the youth employment programs within a local community. These grants should not be used to supplement existing programs but, rather, to transform the youth serving systems within local areas. The Department anticipates awarding grants of approximately $2,000,000 each to LWDBs. Up to 40 percent of the grant award can be used to pay for participant wages. The target populations to be served are ISY (including those at risk of dropping out) and OSY dropouts, with limited or no work experience, ages 16 24, in high poverty, high crime 1 dol and hud issue joint letter encouraging summeryouth employment efforts 2

3 communities. Work experiences to be provided include summer employment opportunities and part time year round employment for ISY and up to full time employment opportunities throughout the year for OSY. The grant period for these projects is 24 months, which will allow time for 2 summer employment cycles and one full academic calendar year for ISY. The grant period will also allow sufficient time for work experiences throughout the year for OSY and part time yearround work experiences for ISY, as well as other activities that will assist them to move toward jobs in career pathways in existing or emerging occupations. I. FUNDING OPPORTUNITY DESCRIPTION A. PROGRAM PURPOSE This Announcement solicits applications for Career Pathways for Youth (CPY). The purpose of this program is to provide employment related services to eligible youth who are new entrants to the workforce, including those with limited current or past work experience. The program will provide youth with work experience opportunities, including summer and year round part time job opportunities for ISY and employment and work experience opportunities throughout the year for OSY, and exposure to career pathways in in demand job sectors. This program will fund projects designed to link existing summer employment programs, including the LWDB administered local summer employment programs and non LWDB programs run by cities/counties (where they exist), with LEAs, re engagement centers (where they exist), employers, and other community partners to streamline service delivery, align resources, and assist youth in preparing for successful entry into the workforce. To be eligible for a CPY grant, applicants must administer an existing summer employment program or partner with an existing summer employment program that is not administered by the LWDB. The Department expects that most LWDB administered programs will be WIOA funded. The Department is particularly interested in learning from these projects how best to serve ISY given the limited funding for ISY under WIOA. The Department hopes to learn innovative ways the workforce system can partner with and assist LEAs in serving ISY. In addition, the Department is also interested in learning how the workforce system, LEAs, and re engagement centers can partner to more effectively reach OSY and assist them in obtaining summer into year round employment. Finally, the Department is interested in learning from these projects how to best leverage non WIOA local summer and year round employment programs, e.g., TANF and municipal programs, to support better program integration of multiple funding streams that serve this population and to improve performance outcomes in high crime, high poverty communities that offer limited economic mobility opportunities for youth. 3

4 Applicants should be prepared to describe specifically what the goals of the demonstration are in their community. Further, they should describe how they will demonstrate success beyond the participant outcome measures described in Section IV.B.3(2). In order to receive a CPY grant, LWDBs must partner with: 1) an existing local summer employment program (including summer employment programs already administered by the LWDB; 2) sufficient employers to provide meaningful work experiences for all participants; 3) an LEA; and 4) one or more re engagement center(s) (where they exist). Re engagement centers are sites or entities that conduct active outreach to encourage outof school youth to return to school and assist such youth in resuming their education. Reengagement centers also may provide case management and other services to support youth after they return to school, such as assisting them in overcoming barriers that prevent them from regular attendance and providing them with appropriate career information. In areas where a local summer employment program is funded and operated by the LWDB, the expectation is that the grantee will partner with the existing LWDB administered program. In areas where the only summer employment programs offered are administered by non LWDB entities, such as a local municipality, grantees must partner with such summer employment program(s). Applicants proposing to work with existing LWDBadministered summer employment programs cannot use CPY grant funds to supplement activities already supported with DOL funding. Applicants proposing to partner with existing LWDB administered programs can use CPY grant funds to provide new activities that are not already being supported with DOL funding. Where multiple summer employment programs exist, these grant funds may be used to align these programs. Partnerships can help ensure the successful transition of youth into career pathways by: Offering education and training opportunities that develop skills leading into career pathways; Offering supportive services and case management throughout program participation; Creating awareness and connections to employment providers and summer and year round employment opportunities; Providing career development services, such as interest inventories, career exploration and awareness activities and tools, and occupational information based on local labor market conditions; Offering career counseling services, including providing information about resume preparation, interview skills, and the long term benefits of postsecondary education and training (e.g., increased earning power and career mobility); Providing all students with quality individualized plans that promote opportunities for self exploration, career exploration, career planning, and postsecondary education and training in order to advance short and long term career goals; Providing information about career options like Registered Apprenticeships and pre apprenticeship programs like Jobs Corps and YouthBuild that provide earn and learn opportunities that can lead to industry recognized credentials; and 4

5 Connecting with state and local career pathway efforts that work to develop clear sequences of education and training that span secondary and postsecondary education for ISY and provide onramps that lead to industry recognized credentials and in demand, well paying jobs in high growth sectors for OSY. 2 Applicants may propose various models and activities for these grants, which could include facilitating co enrollment; co location within a school; additional staff support for coordination; or other approaches that applicants believe will make summer and yearround employment programs most successful. Applicants are encouraged to design and implement unique program enhancements. B. PROGRAM AUTHORITY The Workforce Innovation and Opportunity Act, section 169(c) and the Consolidated Appropriations Act, 2016 (Public Law ), authorize this program. II. AWARD INFORMATION A. AWARD TYPE AND AMOUNT Funding will be provided in the form of a grant. We expect availability of up to $20,000,000 to fund approximately grants. You may apply for a ceiling amount of up to $2,000,000. Awards made under this Announcement are subject to the availability of Federal funds. In the event that additional funds become available, we reserve the right to use such funds to select additional grantees from applications submitted in response to this Announcement. B. PERIOD OF PERFORMANCE The period of performance is 24 months with an anticipated start date of May 5, This performance period includes all necessary implementation and start up activities and awarded grantees are expected to begin enrollment so that youth can participate in 2016 summer job opportunities. 2 For more information on career pathway approaches, please see the 2012 joint letter issued by the Departments of Education, Labor, and Health and Human Services outlining the essential components of career pathway programs and links to technical assistance resources to help develop them. The letter is available at attachment.pdf/. 5

6 To ensure grantees are prepared to begin program operations, the following milestones must be achieved during the first two months of the grant period of performance: Finalize project work plans, describing partner roles/responsibilities and project implementation details, including plans for integrated service delivery; Finalize partnership agreements with required and additional partners, as proposed; Hire, identify, and assign core program staff and other key positions; and Initiate recruitment and outreach efforts for the enrollment of participants. The Department will monitor the completion of these milestones within the first two months of the grant s period of performance. The Department may subject grantees who do not meet these milestones to corrective action. III. ELIGIBILITY INFORMATION A. ELIGIBLE APPLICANTS The following organizations are eligible to apply: Eligible applicants are LWDBs. In states with a single state local area or where the State Workforce Development Board (SWDB) carries out the functions of a LWDB pursuant to a waiver, the SWDB is an eligible applicant. To be eligible for a CPY grant, applicants must administer an existing summer employment program or, if an LWDB administered summer employment program does not exist, they must partner with an existing summer employment program that is not administered by a LWDB. Where multiple summer employment programs exist (including a LWDB administered summer employment program), these grant funds may be used to align these programs. LWDBs must partner with: 1) an existing local summer employment program as described above; 2) sufficient employers to provide meaningful work experiences for all participants; 3) an LEA; and 4) one or more re engagement center(s) (where they exist). Applicants proposing to work with existing LWDB administered summer employment programs cannot use CPY grant funds to supplement activities already supported with DOL funding. Applicants proposing to work with existing LWDB administered programs can use CPY grant funds to provide new activities that are not already being supported with DOL funding. In Program Year (PY) 2014, the Department funded seven 2015 Urban Youth Employment Demonstration Grants in Camden, NJ; Baltimore, MD; North Charleston, SC; Houston, TX; St. Louis, MO; Detroit, MI; and Long Beach, CA. The Department is interested in funding 6

7 unique demonstration projects in various cities that serve different youth populations not currently being served by these grants. Organizations that were partners or sub recipients in the PY 2014 grants are only eligible to apply for this funding opportunity if they propose: 1) to serve a distinct target population and 2) a unique demonstration program model. B. COST SHARING OR MATCHING This program does not require cost sharing or matching funds. Including such funds is not one of the application screening criteria and applications that include any form of cost sharing or match will not receive additional consideration during the review process. Instead, the agency considers any resources contributed to the project beyond the funds provided by the agency as leveraged resources. Sections IV.B.2 and IV.B.3(7) provide more information on leveraged resources. C. OTHER INFORMATION 1. Application Screening Criteria You should use the checklist below as a guide when preparing your application package to ensure that the application has met all of the screening criteria. Note that this checklist is only an aid for applicants and should not be included in the application package. We urge you to use this checklist to ensure that your application contains all required items. If your application does not meet all of the screening criteria, it will not move forward through the merit review process. Application Requirement Instructions Complete? The deadline submission requirements are met If submitted through Grants.gov, the components of the application are saved in any of the specified formats and are not corrupt. (We will attempt to open the document, but will not take any additional measures in the event of problems with opening.) Application for Federal funds request does not exceed the ceiling amount of $2,000,000 SAM Registration SF 424, Application for Federal Assistance SF 424 includes a DUNS Number SF 424A, Budget Information Form Budget Narrative Project Narrative Section IV.C Section IV.C Section II.A Section IV.B.1 Section IV.B.1 Section IV.B.1 Section IV.B.2 Section IV.B.2 Section IV.B.3 7

8 2. Number of Applications Applicants May Submit We will consider only one application from each organization. If we receive multiple applications from the same organization, we will only consider the most recently received application that met the deadline. If the most recent application is disqualified for any reason, we will not replace it with an earlier application. 3. Eligible Participants a) Participants Eligible for Program Services Eligible participants are ISY and OSY, ages 16 24, with limited or no work experience. The intent of this FOA is to fund projects that provide increased service delivery to eligible participants through partnership collaboration; and to provide assistance to help them obtain summer jobs and year round employment and other work experience opportunities, and facilitate their entry into career pathways within the grant period of performance. b) Veterans Priority for Participants 38 U.S.C requires grantees to provide priority of service to veterans and spouses of certain veterans for the receipt of employment, training, and placement services in any job training program directly funded, in whole or in part, by DOL. The regulations implementing this priority of service are at 20 CFR Part In circumstances where a grant recipient must choose between two qualified candidates for a service, one of whom is a veteran or eligible spouse, the veterans priority of service provisions require that the grant recipient give the veteran or eligible spouse priority of service by first providing him or her that service. To obtain priority of service, a veteran or spouse must meet the program s eligibility requirements. Grantees must comply with DOL guidance on veterans priority. ETA s Training and Employment Guidance Letter (TEGL) No (issued November 10, 2009) provides guidance on implementing priority of service for veterans and eligible spouses in all qualified job training programs funded in whole or in part by DOL. TEGL No is available at IV. APPLICATION AND SUBMISSION INFORMATION A. HOW TO OBTAIN AN APPLICATION PACKAGE This FOA, found at and contains all of the information and links to forms needed to apply for grant funding. 8

9 B. CONTENT AND FORM OF APPLICATION SUBMISSION Applications submitted in response to this FOA must consist of four separate and distinct parts: (1) the SF 424 Application for Federal Assistance; (2) Project Budget; (3) Project Narrative; and (4) Attachments to the Project Narrative. You must ensure that the funding amount requested is consistent across all parts and sub parts of the application. (1) SF 424, Application for Federal Assistance You must complete the SF 424, Application for Federal Assistance (available at V2.1.pdf. In the address field, fill out the nine digit (plus hyphen) zip code. Nine digit zip codes can be looked up on the USPS website at The SF 424 must clearly identify the applicant and must be signed by an individual with authority to enter into a grant agreement. Upon confirmation of an award, the individual signing the SF 424 on behalf of the applicant is considered the Authorized Representative of the applicant. As stated in block 21 of the SF 424 form, the signature of the Authorized Representative on the SF 424 certifies that the organization is in compliance with the Assurances and Certifications form SF 424B (available at V1.1.pdf). You do not need to submit the SF 424B with the application. In addition, the applicant s Authorized Representative s signature in block 21 of the SF 424 form constitutes assurance by the applicant of compliance with the following requirements in accordance with 29 CFR

10 As a condition to the award of financial assistance from the Department of Labor under Title I WIOA 3, the grant applicant assures that it will comply fully with the nondiscrimination and equal opportunity provisions of the following laws: Section 188 of the WIOA, which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age, disability, political affiliation or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIOA Title I financially assisted program or activity; Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the bases of race, color and national origin; Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against qualified individuals with disabilities; The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the basis of age; and Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs. The grant applicant also assures that it will comply with 29 CFR part 38 and all other regulations implementing the laws listed above. This assurance applies to the grant applicant's operation of the WIOA Title I financially assisted program or activity, and to all agreements the grant applicant makes to carry out the WIOA Title I financially assisted program or activity. The grant applicant understands that the United States has the right to seek judicial enforcement of this assurance. Requirement for DUNS Number All applicants for Federal grant and funding opportunities must have a DUNS number, and must supply their DUNS Number on the SF 424. The DUNS Number is a nine digit identification number that uniquely identifies business entities. If you do not have a DUNS Number, you can get one for free through the D&B website: Grant recipients authorized to make subawards must meet these requirements related to DUNS Numbers Grant recipients must notify potential sub awardees that no entity may receive a subaward from you unless the entity has provided its DUNS number to you. 3 The Workforce Innovation and Opportunity Act ( WIOA, Public Law ) was signed into law on July 22, Most provisions of WIOA became effective July 1, Grants awarded under this FOA are authorized by the WIOA, and the terms of the WIOA will apply to these grants for the life of the grants. Please note that in addition to the provisions of WIOA, grantees will also be subject to WIOA s implementing regulations when they are finalized and promulgated. 10

11 Grant recipients may not make a subaward to an entity unless the entity has provided its DUNS number to you. (See Appendix A to 2 CFR section 25.) Requirement for Registration with SAM Applicants must register with the System for Award Management (SAM) before submitting an application. Find instructions for registering with SAM at A recipient must maintain an active SAM registration with current information at all times during which it has an active Federal award or an application under consideration. To remain registered in the SAM database after the initial registration, the applicant is required to review and update the registration at least every 12 months from the date of initial registration or subsequently update its information in the SAM database to ensure it is current, accurate, and complete. For purposes of this paragraph, the applicant is the entity that meets the eligibility criteria and has the legal authority to apply and to receive the award. If an applicant has not fully complied with these requirements by the time the Grant Officer is ready to make a Federal award, the Grant Officer may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant. (2) Project Budget You must complete the SF 424A Budget Information Form (available at: V1.0.pdf). In preparing the Budget Information Form, you must provide a concise narrative explanation to support the budget request, explained in detail below. Budget Narrative: The budget narrative must provide a description of costs associated with each line item on the SF 424A. It should also include a description of leveraged resources provided (as applicable) to support grant activities. Use the following guidance for preparing the budget narrative: Personnel: List all staff positions by title (both current and proposed). Give the annual salary of each position, the percentage of each position s time devoted to the project, the amount of each position s salary funded by the grant, and the total personnel cost for the period of performance. 11

12 Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as health insurance, FICA, retirement, etc. Travel: Specify the purpose, mileage, per diem, estimated number of in state and out of state trips, and other costs for each type of travel. Equipment: Identify each item of equipment you expect to purchase which has an estimated acquisition cost of $5,000 or more per unit (or if your capitalization level is less than $5,000, use your capitalization level) and a useful lifetime of more than one year (see 2 CFR for the definition of Equipment). List the quantity and unit cost per item. Items with a unit cost of less than $5,000 are supplies, not equipment. In general, we do not permit the purchase of equipment during the last funded year of the grant. Supplies: Identify categories of supplies (e.g. office supplies) in the detailed budget and list the quantity and unit cost per item. Supplies include all tangible personal property other than equipment (see 2 CFR for the definition of Supplies). Contractual: Identify each proposed contract and specify its purpose and estimated cost. If applicable, identify any subrecipient agreements, including purpose and estimated costs. See Section VI.B.2.f. for more information on the distinction between contractor and subrecipient. Construction: Construction costs are not allowed and this line must be left as zero. Minor alterations to adjust an existing space for grant activities (such as a classroom alteration) may be allowable. We do not consider this as construction and you must show the costs on other appropriate lines such as Contractual. Other: List each item in sufficient detail for us to determine whether the costs are reasonable or allowable. List any item, such as stipends or incentives, not covered elsewhere here. Indirect Costs: If you include indirect costs in the budget, then include either a) the approved indirect cost rate with a copy of a current Negotiated Indirect Cost Rate Agreement (NICRA), a description of the base used to calculate indirect costs along with the amount of the base, and the total indirect costs requested, 12

13 or b) if you meet the requirements to use the 10% de minimis rate as described in 2 CFR (f), then include a description of the modified total direct costs base (see 2 CFR for definition) used in the calculation along with the amount of the base, and the total indirect costs requested based on the 10% de minimis rate. See Section IV.B.4. and Section IV.E.1. for more information. Additionally, the following link contains information regarding the negotiation of Indirect Cost Rates at DOL: Note that the SF 424, SF 424A, and budget narrative must include the entire Federal grant amount requested (not just one year). Do not show leveraged resources on the SF 424 and SF 424A. You should describe leveraged resources in the budget narrative. Applicants should list the same requested Federal grant amount on the SF 424, SF 424A, and budget narrative. If minor inconsistencies are found between the budget amounts specified on the SF 424, SF 424A, and the budget narrative, ETA will consider the SF 424 the official funding amount requested. However, if the amount specified on the SF 424 would render the application nonresponsive, the Grant Officer will use his or her discretion to determine whether the intended funding request (and match if applicable) is within the responsive range. (3) Project Narrative The Project Narrative must demonstrate your capability to implement the grant project in accordance with the provisions of this Announcement. It provides a comprehensive framework and description of all aspects of the proposed project. It must be succinct, self explanatory, and well organized so that reviewers can understand the proposed project. The Project Narrative is limited to 20 double spaced single sided 8.5 x 11 inch pages with Times New Roman 12 point text font and 1 inch margins. You must number the Project Narrative beginning with page number 1. We will not read or consider any materials beyond the specified page limit in the application review process. 13

14 The following instructions provide all of the information needed to complete the Project Narrative. Carefully read and consider each section, and include all required information in your Project Narrative. The agency will evaluate the Project Narrative using the evaluation criteria identified in Section V.A. You must use the same section headers identified below for each section of the Project Narrative: 1 Statement of Need The applicant must describe in quantitative terms the need for assistance, including the nature and scope of the problem, and the consequences of not addressing the need. In the area to be served, the applicant must identify the following: (a) Youth Unemployment Rate: The applicant must provide the weighted average unemployment rate (rounded to one decimal place) of the target community to be served, as identified by zip codes, compared to the national unemployment rate as of the latest available comparable data. This data is broken into two youth age subsets: and Applicants must average the unemployment rate for these two age groups by adding the populations together and then dividing by the total population. If applicants are serving a community that spans more than one zip code, they must add each age group s unemployed population numbers together for each zip code and divide the total by the total population of year olds for all the zip codes combined to find the weighted unemployment rate for the combined target community. Applicants must use Bureau of Labor Statistics data for the national unemployment rate and for the local areas to be served. This data can be found through the U.S. Census Web site at: The national unemployment rate for youth ages against which DOL will evaluate applicants is: 20.4 percent (using 5 year American Community Survey (ACS) estimates as of 2014). For specific instructions on how to locate and calculate the information requested here, please see Section VIII. Other Information. (b) Poverty Rate: The application must provide the weighted poverty rate for the targeted community, as identified by zip codes, across all zip 14

15 codes the applicant intends to serve. The weighted average poverty rate can be found from the poverty data available for download at For specific instructions on how to locate and calculate this information, please see Section VIII. Other Information. (c) High School Graduation Rate: The applicant must compare the average high school graduation rate across all of the cities or towns the applicant intends to serve with the national graduation rate of 80 percent (based on the National Center for Education Statistics (NCES) from the class of 2012). Applicants should use statelevel data sources and must cite the specific source used. (d) Violent Crime Rate: The applicant must provide the violent crime rate, per 100,000 inhabitants, for their Metropolitan Statistical Area (MSA), as provided by the Federal Bureau of Investigation in this chart: us/cjis/ucr/crime in the u.s/2013/crime in the u.s. 2013/tables/6tabledatadecpdf/table 6. If a target community does not align with one of the MSAs in the chart, the applicant must provide the requested data from an alternative source and must provide the citation for the rate provided. The rate should be provided per 100,000 inhabitants, if possible. Priority Consideration Points for Federal Designation: As a participant in the Promise Zone Initiative 4, DOL is cooperating with the Department of Housing and Urban Development (HUD), Department of Agriculture, and 9 other federal agencies to support comprehensive revitalization efforts in 20 of the highest poverty urban, rural and tribal communities across the country. Applicants that submit a certification (HUD Form 50153) signed by an authorized representative of the lead organization of a Promise Zone designated by HUD or the Department of Agriculture 4 Promise Zones are high poverty communities where the federal government partners with local leaders to increase economic activity, improve educational opportunities, leverage private investment, reduce violent crime, enhance public health and address other priorities identified by the community. Through the Promise Zone designation, communities will work directly with federal, state and local agencies to give local leaders proven tools to improve the quality of life in some of the country s most vulnerable areas. 15

16 supporting the application will receive 2 priority consideration points. To view the list of designated Promise Zones and lead organizations, please go to 2 Expected Outcomes and Outputs The applicants must clearly identify the outcome(s) and output(s) that will result from the project. Outcomes are the measurable results of the project. They are the positive benefits or negative changes or measurable characteristics that occur as a result of project activities or outputs. Outputs are tangible products or services that result from the project. While most of the WIOA performance measures are too long term in nature to be included in this program, applicants must use the measurable skill gains indicator under WIOA section 116(b)(2)(A)(i)(V) that measures the percentage of program participants who, during a program year, are in an education or training program that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains toward such a credential or employment. The baseline target for this measure has not yet been established and will be negotiated after grant award. The applicant must propose the number of ISY and OSY that will be served over the two years of the grant. The applicant must also propose the number of participants placed in unsubsidized employment or postsecondary education or training during the grant period. In addition, the applicant should identify any other relevant performance outputs and outcomes related to their proposed project. Applicants may use the chart below to provide the requested information. Performance Measure Projected Total Participants to be Served Total Number of ISY to be Served Total Number of OSY to be Served Total Number of Participants Placed in Unsubsidized Employment Total Number of Participants Placed in Post Secondary Education or Training The applicant must design and describe a system that will allow them to track and report service provision and outcomes for their participants. 16

17 This system should be comprehensive enough to provide information on enrollments, receipt of services, and outcomes at the individual level. The Department will work with grantees to include specific data points that must be collected after award. Additionally, the applicant must describe additional indicators of success that they will use to measure the performance of this demonstration project. These may include qualitative measures, such as an increase in partnership across the required partners, an increase in the number of employers providing full time employment to youth participants through the demonstration, as well as additional quantitative measures, such as the increase in leveraged funds being used toward youth employment. The applicant must provide in their response a list of these additional indicators, describe how they will report these indicators, and explain how the indicators relate to the stated goals of the demonstration project. 3 Project Design (a) Service Model CPY projects will align partnerships to provide direct services to participants and will create and connect participants to paid work experience opportunities, including summer and year round employment opportunities and programs in the community, as part of their service delivery model. The applicant must: Propose methods that the project will use to address the stated outcomes and outputs, outline a plan of action that describes the scope and detail of how the project will accomplish the proposed work, and include timelines for completion of work. Account for all functions or activities identified in the application. Cite factors that might accelerate or decelerate the work and state the reason for taking the proposed approach rather than other approaches, and identify any potential barriers and describe how the project will be able to overcome those barriers. 17

18 (b) Implementation The applicant must: Identify a plan for ensuring the coordination of service delivery between the required partners and identify the roles/responsibilities of each partner. Develop and describe a plan that includes the process and any regulations regarding the hiring of staff and the procurement of goods and services and how it will overcome hiring and/or procurement barriers. Identify and describe the staffing plan for all core program staff positions, including the Project Director/Manager, fiscal Director/Manager and other key positions. For all positions for which potential staff members have been identified, describe the strength of qualifications of the identified staff members. For all positions for which potential staff members have not been identified, describe the required qualifications that will be used for hiring purposes. Describe how participants will be identified and selected for participation. Develop a work plan which includes all key activities within the implementation phase, as identified in Section II.B., including timeframe for beginning program services. (c) Operations The applicant must: Describe how it will coordinate with required partners and other service providers to ensure services are provided in a way that supports work experience opportunities, such as summer employment and career pathway development for the participant. Design a program model that will demonstrate collaboration between partners to maximize summer and year round employment outcomes and service delivery for participants. Identify and explain the paid work experience opportunities that will be developed and the services that will be provided for program participants; and, identify strategies for implementation in collaboration with the partners. Describe how it will provide job readiness services to participants. 18

19 Identify how individual plans (Individual Service Strategies or comparable Individual Learning Plans (ILP), etc.) will be developed for each program participant. Describe how it will utilize assessments for participants and how assessments will be incorporated into the individual plan. Describe how it will utilize Labor Market Information (LMI) to assist participants with career exploration, employment and career pathway development. Describe how it will provide financial literacy education and access to financial institutions. Describe the provision of supportive services to youth participants, such as mentoring and transportation. Describe how the applicant will ensure that CPY grant funds are not used to supplement existing activities already supported with DOL funding and how CPY grant funds will only be used for new activities if the applicant proposes to partner with an existing LWDB administered summer employment program. (d) Partnerships In addition to the required partnerships described in Section III.A., applicants are encouraged to form partnerships with additional relevant partners in their local communities. Additional partners may include public or non profit youth serving organizations, including philanthropic and community and faith based organizations. These partners may provide program services such as: wrap around and supportive services; healthcare, mental healthcare and substance abuse treatment; job readiness activities; and employment connections. The applicant must: Describe how partners will be utilized to support program operations and ensure that all required services are available to all program participants. Identify how the program partners will work together to ensure that each of the performance outcomes (as identified in the Expected Outcomes section) will be met. Describe how communication will be coordinated with and among the partners. Describe how local employers and industry and community partners will be engaged to ensure that services to 19

20 participants are in line with employer needs and will lead to summer and year round employment. Identify each required partner (described in Section III.A.) and any additional partners that will be used to support program operations and describe their roles and responsibilities, including the extent to which they will contribute tangible resources that support program implementation and goals (Letters of Commitment that clearly identify the roles and responsibilities and the resources to be committed must be included for each required and additional partner. Support letters will not be considered). 4 Organizational, Administrative, and Fiscal Capacity The applicant must: Provide information on the applicant organization s current mission, structure, staffing, and relevant experience. Describe how these factors contribute to the ability of the organization to conduct the program requirements and meet program expectations. Include information about any organization(s) under contract with the applicant that will have a significant role in implementing the project. Describe the fiscal and administrative controls in place to properly manage Federal funds. Additionally, the applicant must include the organization s capability to sustain some or all project activities after Federal financial assistance has ended. Provide a comprehensive plan that demonstrates how the partnership between the workforce system and LEA will be sustained after the grant funding period is over. The plan must include: o How program partnerships will be sustained beyond the life of the grant; o How partner resources, including other Federal, State, or local funding, will be leveraged to ensure the program has adequate funding to continue its operations once the grant period ends; and o How services to participants will be continued after the grant s period of performance. Describe how data will be utilized to determine effective strategies, activities, and partnerships. Submit the Auditor s Report for the most recently completed independent audit, completed within 3 years of the 20

21 application due date, in order to demonstrate they are in good financial standing. 5 Past Performance Programmatic Capability Applicants will receive points based on past performance demonstrated by the achievement of outcomes from the WIA Youth Formula program for the past 2 program years. Applicants must submit, as an attachment to the Project Narrative, a chart of past performance that identifies the three WIA performance goals and the actual annual performance for the past two program years for the WIA Youth funding stream at the local level (LWIB data). Applicants must identify the expected level of performance (targets) for each goal and the actual outcomes (results) for each goal. Applicants should submit this information using either the chart below or a similar format. WIA Youth Performance Measures PY 2013 TARGET PY2013 RESULT PY 2014 TARGET PY 2014 RESULT Placement in Employment/Education Attain Degree/Certificate Literacy/Numeracy Gains If an applicant is a newly designated LWDB, please include the past performance as requested in the above chart for all former LWIBs that are included within the new LWDB service area. 6 Budget and Budget Justification Please see Section IV.B.2. for information on requirements related to the budget and budget justification. 7 Leveraged Resources Applicants will be evaluated based on the degree to which they include Federal, State, local and private sources of additional funding to enhance the program model. Applicants must provide letters of commitment for all leveraged partners, as well as a description of what the leveraged funding will support. 21

22 (4) Attachments to the Project Narrative In addition to the Project Narrative, you must submit attachments. All attachments must be clearly labeled as Attachments. We will only exclude those attachments listed below from the page limit. You must not include additional materials such as resumes or general letters of support. You must submit your application in one package because documents received separately will be tracked separately and will not be attached to the application for review. Save all files with descriptive file names of 50 characters or less and only use standard characters in file names: A Z, a z, 0 9, and underscore (_). File names may not include special characters (e.g. &,,*,%,/,#), periods (.), blank spaces or accent marks, and must be unique (i.e., no other attachment may have the same file name). You may use an underscore (example: my_attached_file.pdf) to separate a file name. Required Attachments a. Abstract You must submit an up to two page abstract summarizing the proposed project, including, but not limited to, the scope of the project and proposed outcomes. The proposed project must include the applicant s name, project title, a description of the area to be served, number of participants to be served, the total cost per participant, and the funding level requested. The Abstract is limited to two page double spaced single sided 8.5x11 inch pages with 12 point text font and 1 inch margins. Applicants must include: 1) applicant s name; 2) project title; 3) a description of the geographic area to be served; 4) the number of participants to be served; 5) a description of the overall program model, including the goals and scope of the project and proposed outcomes; 7) a description of required and additional partners; and 8) the requested funding level. When submitting in Grants.gov, this document must be uploaded as an attachment to the application package and specifically labeled Abstract. b. Chart of Past Performance (as identified in Section IV.B.3(5)). This attachment impacts scoring of the application. c. Letters of Commitment from all required and any additional partners and any sources of leveraged funding (as identified in Section IV.B.3(3)(d) and Section IV.B.3(7)). These attachments impact scoring of the application. 22

23 Requested Attachments We request the following attachments, but their omission will not cause us to screen out the application. Furthermore, if the omission of the attachment will impact scoring, the description of the attachment will note such an impact. a. Indirect Cost Rate Agreement: If you are requesting indirect costs based on a Negotiated Indirect Cost Rate Agreement approved by your Federal Cognizant Agency, then attach the most recently approved Agreement. (For more information, see Section IV.B.2. and Section IV.E.1.) This attachment does not impact scoring of the application. b. The Auditor s Report for the most recently completed independent audit, completed within 3 years of the application due date, as described in Section IV.B.3(4). This attachment will impact scoring of the application. C. SUBMISSION DATE, TIMES, PROCESS AND ADDRESSES We will accept applications under this Announcement until March 25, You must submit your application either electronically on or in hard copy by mail or in hard copy by hand delivery (including overnight delivery) no later than 4:00:00 p.m. Eastern Time on the closing date. Applicants are encouraged to submit their application before the closing date to ensure that the risk of late receipt of the application is minimized. We will not accept applications sent by e mail, telegram, or facsimile (FAX). Applicants submitting applications in hard copy by mail or overnight delivery must submit a copy ready version free of bindings, staples or protruding tabs to ease in the reproduction of the application by DOL. Applicants submitting applications in hard copy must also include in the hard copy submission an identical electronic copy of the application on compact disc (CD). If we identify discrepancies between the hard copy submission and CD copy, we will consider the application on the CD as the official submission for evaluation purposes. Failure to provide identical applications in hardcopy and CD format may have an impact on the overall evaluation. If an application is physically submitted by both hard copy and through a letter must accompany the hard copy application stating which application to review. If no letter accompanies the hard copy, we will review the copy submitted through 23