A mandatory pre bid walk through will be held on May 14, 2015 at 1:30 p.m. See Invitation to Bid for pre qualifications required to bid.

Transcription

1 REQUEST FOR PROPOSALS (RFP) for CONSTRUCTION SERVICES at Hollywood Theater: Minimum Improvements and Add Alternates 2815 Johnson Street NE Minneapolis, MN Section 1: Introduction Out of the Past Redevelopment is seeking proposals from qualified contractors for construction services for the Minimum Improvements and Add Alternates phase of work for the Hollywood Theater. This project has been financed in part with funds provided by the State of Minnesota through the Minnesota Historical Society from the Arts and Cultural Heritage Fund ( Legacy Grant ). The Hollywood Theater is a locally and nationally designated historic building. Therefore, this project is subject to review by the Minneapolis Heritage Preservation Commission (HPC). The project will also be seeking certification for state and federal historic tax credits. Therefore, all work must meet the Secretary of the Interior s Standards for Rehabilitation and will be reviewed by the Minnesota State Historic Preservation Officer (MN SHPO) as well as the National Park Service (NPS). Because the project is receiving Legacy Grant funds, the project also must be carried out in accordance with the provisions of the Minnesota Historical and Cultural Heritage Grants Manual ( and will be reviewed by the Minnesota Historical Society. The Contract Documents include construction drawings and a project manual, dated March 18, Additional bidding and project instructions are provided below and in the Project Manual. Copies of the Contract Documents may be requested from Preservation Design Works by contacting Casie Radford, AIA, LEED AP at or radford@pvnworks.com. A mandatory pre bid walk through will be held on May 14, 2015 at 1:30 p.m. See Invitation to Bid for pre qualifications required to bid. 1.1 Purpose of Request for Proposal The purpose of this work is to rehabilitate the exterior and stabilize the interior of the existing theater. The building is currently owned by the City of Minneapolis, but ownership will be transferred to Out of the Past Redevelopment, LLC, prior to the start of construction. Because of the use of grant funds, a public notice and procurement process must be followed for selection of any contractors providing goods or services in excess of $20,000. A minimum of three (3) bids must be received.

2 1.2 Environmental Reports Several previous building studies were executed to assess the theater s condition and presence of hazardous materials. A 1999 Asbestos, Lead and Hazardous Material Survey Report (EnecoTech Midwest, Inc.) which identifies the presence of hazardous materials in the building. A 2003 Asbestos and Hazardous Materials Removal Project Summary Report (EnecoTech Midwest, Inc.) which discusses asbestos removal locations. A 2005 Asbestos Removal and General Cleaning Project Summary Report (Groundwater & Environmental Services, Inc.) documents the completeness of the abatement and cleaning activities performed by EnviroTech. A 2012 Phase I Environmental Site Assessment (Braun Intertec) documents the site condition of neighboring properties to the west of Johnson Street NE. A 2013 Roof System Evaluation (Roof Spec, Inc.) documents the roof materials, conditions, and makes recommendations for treatment. All of the above reports will be electronically available via a shared link upon request. Send requests directly to radford@pvnworks.com. 1.3 Delivery Instructions Two (2) hard copies of the proposal must be delivered to: Preservation Design Works Attn: Casie Radford th Street SE, Suite 215 Minneapolis, MN In addition, an electronic copy in pdf format must be included on a flash drive, or ed directly to radford@pvnworks.com. Proposals must be in writing and received electronically no later than May 29, 2015 at 5:00 p.m. in order to receive consideration. Mailed proposals shall be postmarked no later than May 29, This is a closed bid opening. All questions and correspondence must be in writing and directed to: Casie Radford, radford@pvnworks.com.

3 Section 2: Scope of Services The selected contractor will provide demolition and construction services as outlined in the project documents (construction drawings and project manual). The Minimum Improvements and Add Alternates (which includes Legacy funded work) includes: selective interior demolition, cleaning, masonry and concrete repair at the Johnson Street facade, reconfiguration of the main entrance/exit doors in their original openings, missing window replacement at the projection booth, reconstruction of the ticket booth, chimney repair, canopy restoration, marquee and sign rehabilitation (including canopy roof repairs), rehabilitation of the First Foyer, preservation of historic elements of the Second Foyer and Auditorium, and stabilization of the basement as it relates to rain leaders and roof drainage. Additional (Add Alternate) work at this phase may include exterior security lighting, additional masonry rehabilitation at secondary facades, additional roof repairs, exit door replacement, additional terra cotta and stone parapet repairs, and areaway infill below the sidewalk. All work must be carried out in accordance with the Secretary of the Interior s Standards for Rehabilitation. A contractor may bid on all or part of the work. Refer to the Instructions to Bidders section of the Project Manual for additional information. 2.1 Qualifications Responding contractors should have experience with projects that have utilized the Secretary of the Interior s Standards for the Treatment of Historic Properties. 2.2 Project Timeline Work on the Project may begin once the Historic Preservation Certification Application Part 2 Description of Rehabilitation approval is received from the NPS, the Certificate of Appropriateness from the Minneapolis HPC is received, and the building permit is secured by the Contractor. Anticipated construction start is July The project must be completed within 12 months from start of construction. The Contractor is responsible for providing the construction schedule per the Project Manual.

4 Section 3: Proposal 3.1 Proposal Content This document constitutes a formal Request for Proposal (RFP) and is a competitive procurement process. Therefore, the Respondent shall carefully follow the instructions. Respondents must include the required information called for in this RFP. The Owner reserves the right to reject a proposal if required information is not provided or received on time. Proposal contents must include, in the order listed below: 1. Cover letter/title Page Include contact information of one person for any questions or communications. 2. A signed and dated bid form with line item breakdown of base bid and alternate work items per the Project Manual. Include signed and dated unit prices form per the Project Manual. 3. A statement of the cost for payment and performance bonds, if required by the City of Minneapolis. 4. Describe any applicable assumptions and/or exclusions related to the project. 5. A project schedule showing expected completion date and any critical path timelines. 6. Experience Provide a firm profile and history. Describe background and experience demonstrating ability to provide required services, including experience over the past 10 years with the rehabilitation of projects listed in the National Register of Historic Places, locally designated landmarks and/or experience with certified historic tax credit projects. 7. Personnel Listing Include the name of the superintendent or on site supervisor and a list showing specific relevant applicable experience. 8. Client references (5 minimum) including contact name, telephone number, and address. 9. Proof of insurance. 10. An electronic copy of the entire proposal in a pdf format, via or included on a flash drive.

5 Section 4: Agreement Terms Refer to Division 00 and 01 of the Project Manual for more specific requirements regarding procurement, contracting, and other general requirements, including, but not limited to, the following: unit prices, alternates, contract modification, payment procedures, historic treatment procedures, and closeout. 4.1 MNHS Legacy Grant Requirements Pursuant to Minnesota Statutes to and corresponding Minnesota Rules to , this agreement is subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically, all Contractors and Subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties. 4.2 City of Minneapolis Requirements The Contractor will comply with the small and underutilized business program requirements of Chapter 423, Minneapolis Code of Ordinances, and have obtained approval of affirmative action plans meeting the requirements of section , Minneapolis Code of Ordinances for all Contractors and Subcontractors working on the project with contracts in excess of $50,000. The General Contractor will comply with the wage and hour standards issued by the United States Secretary of Labor pursuant to the Davis Bacon Act, 40 U.S.C. Sections 276a to 276a 5, as amended, and the Contract Work Hours and Safety Standards Act, 40 U.S.C. Sections , as well as pursuant to Minnesota Statutes to and corresponding Minnesota Rules to The General Contractor will submit certified payroll for itself and its subcontractors into the Minneapolis Department of Civil Rights (MDCR) on line database by the 10th of each month following any month in which labor is performed. It is the policy of the City of Minneapolis to provide equal opportunities to all contractors, and to redress the discrimination in the City s marketplace and in public contracting against minority owned ( MBE ) and women owned ("WBE") business enterprises. The City of Minneapolis shall set contract goals for the participation of firms certified as MBEs and/or WBEs by the Minnesota Unified Certification Program (Mn/UCP). Mn/UCP certified MBE/WBE firms can be found at: The City s marketplace includes the geographical area of the Minnesota counties of Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Sherburne, Washington, and Wright. Only firms in these counties will be counted towards meeting SUBP goals. Note: Contract goals to be set by the City will be issued as an addendum. If the Contractor has not met the project MBE/WBE goals, Minneapolis Department of Civil Rights (MDCR) will conduct a good faith efforts review to determine whether the contractor has made every reasonable and necessary effort to solicit MBE s/wbe s. The Contractor shall not substitute any subcontractor listed in the Pre Construction Booklet without the prior written approval of MDCR. A substitution includes having someone or some entity other than the subcontractor listed in the Pre Construction Booklet perform the work of that subcontractor. A substitution is not allowed until both of the following occur: MDCR receives a written request for approval

6 of the substitution, including the reasons for the substitution; and MDCR issues a written approval of the substitution. The developer s contractor s compliance with the requirements of these SUBP Special Provisions is a material condition of performance of the developer s contract with the City, and therefore Contractor s failure to comply with these SUBP Special Provisions shall be deemed a breach of the Contractor s contract with the developer. The General Contractor will be required to submit a Pre Construction Booklet per the City of Minneapolis Code of Ordinance requirements, after award, but prior to construction. Within the booklet, the Contractor shall list all subcontractors, suppliers and service providers with contract dollar totals and a projection of total work hours, divided by race and sex. 4.3 Contract A written contract, and any modifications or addenda thereto, executed in writing by both parties constitutes the entire agreement of the parties to the contract. The successful Respondent will be required to enter into this contract with the Owner. All previous communications between the parties, whether oral or written, with reference to the subject matter of this contract are void or superseded. End of Request for Proposals