Document Imaging Services
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1 Document Imaging Services Conversion of Paper Based Records into Electronic Documents and Images. Document Preparation, Scanning, Indexing and E-Delivery Services
2 THE SCANNING OF SPECIFIC DOCUMENTS REPRESENTS A REAL OPPORTUNITY Documents to be Kept Forever Documents or Records that may Require Immediate Access Documents that may be Retrieved Repeatedly Documents like Accounts Payable that may Require Multiple Touches from Senior Managers or Staff
3 VERSUS OTHER LESS ATTRACTIVE BUT UNFORTUNATELY ALL TOO COMMON CHOICES Inefficient Space Utilization & Costs Lack of Shelving or Proper Space Creates Damage and Disorder Inability to Find Information Efficiently Creates Measurable Soft Costs Typically No Check-in, Check out Susceptible to the Elements, Pests, Critters or Unknown Neighbors
4 THE KEYS TO EFFICIENT E-DOCUMENT MANAGEMENT The Right Indexing Solution Efficient Document Preparation Defined Processes with Focus on Both Productivity & Accuracy Trained Staff with Oversight and Quality Control Proper Maintenance of Scanners, Software and Scanning Environment
5 FROM ACTIVE OR LARGER VOLUME PROJECTS Trained and Experienced Staffing to Assist With Organization Proper Care and Handling with Special Security Envelopes or Packaging for Individual File Folders Unique, Comprehensive Expertise With Healthcare, Legal or Financial Information
6 BARCODED BREAK SHEETS AUTOMATE DOCUMENT SEPARATION Inserted Prior to Scanning in the Preparation Processes Document Separator Sheet Saves Significant Time Avoiding Manual Keypunched Commands Consider Barcode Based Indexing Solutions for Additional Applications
7 OFFERING WELL-TRAINED PROFESSIONALS Cross-Trained, Professional Staff Rotating Task Management Assures Review & Adherence to Processes Separate Systems Designed Specifically for Quality Control Ten + Years of Imaging Experience Clean & Organized Environment Leveraged Cost of Labor, Equipment & Overhead With Other Organizations
8 FILE BY FILE INDEXING Optional Capture of Descriptive Information From Individual Files or Container Contents Trained and Experienced Key Punching No Project Too Big or Too Small Enhanced Compliance and Comprehensive Reporting Bonded Personnel You Can Trust
9 DELIVERY AND DISPOSITION OF IMAGES TO FIT YOUR SPECIFIC NEEDS Transfer of Images via or FTP Transfer of Images to CDs or DVDs Migration into a Variety of Document Management Systems Complete Audit Histories Digital Archiving & Hosted Solutions Enhanced Compliance and Reporting
10 COMBINE IMAGING WITH OTHER COST EFFECTIVE RETENTION STRATEGIES Secure RecordMax Document Storage Facilities Offer Cost Effective Protection Against the Elements Designed Specifically for Storage of Information Assets with Convenient Areas for Client Review Clean and Organized Work Space With Office Equipment for Copying or Facsimile Needs Professional Staff to Assist With Projects or Other Disposition
11 WITH ONLINE SOFTWARE FOR PHYSICAL RECORDS Online Management Tools Help Organize, Index, Manage, Retrieve and Ultimately Destroy Assets Easy to Use Yet Powerful Online Banking Type Security and Multi-Level Access Order Anything From Records in Storage to Supplies
12 RECORDMAX PARTNERS WITH THE BEST RecordMax is an Authorized Reseller and User of Digitech Systems Capture and Electronic Document Management Systems RecordMax is an Authorized Reseller and User of Kodak Desktop Scanning Solutions RecordMax is an Authorized Reseller and User of Fujitsu Desktop Scanning Hardware
13 A VARIETY OF SOLUTIONS TO TRULY HELP YOU PROPERLY MANAGE INFORMATION Storage and Retrieval of Paper Records, Documents, Drawings, Blueprints, Back-up Computer Tapes and Other Data or Information Assets Indexing and Purging Project Mgmt. Records Management Products, Software and Imaging Systems Solutions Document Prep, Scanning / Imaging, Keypunching & Digital Archiving Paper Shredding and Data Security
14 Contact a Local Representative or E Mail info@recordmax.com for your Free Records Management Program Assessment
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