Referee Development Expense Claim Policies 2015

Transcription

1 Referee Development Expense Claim Policies 2015 (Revised April 15th, 2015 for 2015 Fiscal Year) Expenses must be submitted within 45 days of the event. NEW/UPDATED FOR 2015 At this time, original receipts are still required for any claims. Please ensure your name and the event/clinic # is on the receipt. The receipt provided must be the actual itemized receipt. We cannot accept the signature or debit/credit receipt or bank/credit card statements. If you use a card (ie: Tim Hortons) please get a receipt for the actual purchase, not for the cost of the gift card. Instructor fees have increased. You must provide either a Social Insurance Number, or an invoice under a company name. Claiming Expenses directly on RefCentre Instructors All Small Sided and Entry Level Clinic expenses and honorarium shall be claimed directly on When required, receipts can be submitted by mail. To claim expenses click on Expense Form under Instructor tab in your RefCentre Account and follow the easy steps. OPDL/League1 Ontario/OUA Games Match Officials To submit a claim for Game Fees and Expenses, please follow these steps on RefCentre: 1. Log into your RefCentre with your and password 2. Select "Payment" 3. Click on "Expenses" 4. Select the game for which you're claiming the game fee or expense. If not eligible to claim expenses (mileage, hotels, food etc.), go to step 5. If claiming for more than one game for same league at the same location within a short period of time (e.g. League1 Game on Saturday and another game on Sunday), expenses such as mileage, meals, accommodation shall be claimed on the first game only. 5. Click on "Submit" to send your claim. Important: Your game fees are calculated automatically by the system, however you still must 'activate the claim' by following the steps 1 to 5 above even if you re not eligible for expenses or didn t incur any expense. Otherwise the claim is not reviewed nor processed. Claims are reviewed by the Referee Department and sent to Finance for processing on a weekly basis Referee Development Department Expense Policies Revised January 15, 2015 Page 1

2 Claiming Expenses via Mail or All expense forms sent by mail or shall use the 2015 OSA Expense Claim Form available at Please ensure you follow the instructions and select the correct program you re claiming and the correct expense category from the drop list. Forms must be fully completed with: Information of the person claiming the expense, including social insurance number Date of the event Details of expense (location, game/course number) Account code (automatically populated by form) Amount claimed (automatically calculated by form) Receipts when required All forms must be signed and dated. Failing to complete the form in its entirety can result on delay of payment. Accreditation and Re-Accreditation Programs Small Sided Game Soccer Referee Course formerly MINI Course Changes for 2015 include a 2 hour reduction in instruction time (from 8 hours to 6 hours), and an increase in the instructor honorarium. Account Code #15010 Honorarium per instructor increased to $ for 6 hours of instruction. Mileage less than 100km round trip is included in honorarium and cannot be claimed. o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be o Every effort will be made to assign Instructors to courses near the address provided on Co-Instructor $ Mileage claims same as above (none if less than 200km round trip) Entry Level Clinic (16 hours) Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. There will be an additional 9v9 instruction module which will be included in the 16 hours. Account Code # Honorarium per instructor increased to $ for 16 hours of instruction. Mileage less than 200km is included in honorarium and cannot be claimed. o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be 2015 Referee Development Department Expense Policies Revised January 15, 2015 Page 2

3 o Every effort will be made to assign Instructors to courses near the address provided on Futsal Entry Level Course -16 hours Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. Account Code #15040 Honorarium per instructor increased to $ for 16 hours of instruction. Mileage less than 200km is included in honorarium and cannot be claimed. o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be o Every effort will be made to assign Instructors to courses near the address provided on o Hotel receipt must be submitted along with Expense Claim Form Futsal Refresher Course - 8 hours Changes for 2015 include an increase in the instructor honorarium for the 8 hours of required instruction. Account Code #15050 Honorarium per instructor increased to $ (one instructor per course) for 8 hours of instruction. Mileage less than 100km round trip is included in honorarium and cannot be claimed. o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be Every effort will be made to assign Instructors to courses near the address provided on Co-Instructor $ Mileage claims same as above (none if less than 200km round trip) Instructor Accreditation Courses - 16 hours Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. Instructor Accreditation courses will be led by a National Level Instructor where available. Co-Instructor(s) must be Provincial level instructor. Account Code #15070 Honorarium per national lead instructor increased to $ for 16 hours of instruction. Honorarium per provincial lead instructor (if assigned) increased to $ for 16 hours of instruction. Mileage less than 200km is included in honorarium and cannot be claimed Referee Development Department Expense Policies Revised January 15, 2015 Page 3

4 o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be Every effort will be made to assign Instructors to courses near the address provided on Instructor Re-Accreditation Courses - 8 hours Changes for 2015 include an increase in the instructor honorarium for the 8 hours of required instruction. Instructor Re-Accreditation courses will be led by a National Level Instructor (if available). Co-Instructor must be Provincial level instructor. Account Code #15070 Honorarium per lead National instructor increased to $ for 8 hours of instruction. Honorarium per lead Provincial instructor (if assigned) increased to $ for 8 hours of instruction. Mileage less than 100km round trip is included in honorarium and cannot be claimed. o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be o Every effort will be made to assign Instructors to courses near the address provided on Co-Instructor $ Mileage claims same as above (none if less than 200km round trip) Assessor Accreditation Courses - 16 hours Changes for 2015 include an increase in the instructor honorarium for the 16 hours of required instruction. Assessor Accreditation courses will be led by a National Level Instructor (where available) with Assessor status. Co- Instructor must be Provincial level instructor. Districts will be hosting New Assessors Courses in 2015 and will be responsible for all instructor expenses you will not be claiming them with The OSA. Account Code #15080 Honorarium per national lead instructor increased to $ for 16 hours of instruction. Honorarium per provincial lead instructor (if assigned) increased to $ for 16 hours of instruction. Mileage less than 200km is included in honorarium and cannot be claimed. o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be o Every effort will be made to assign Instructors to courses near the address provided on 2015 Referee Development Department Expense Policies Revised January 15, 2015 Page 4

5 Assessor Re-Accreditation Courses - 8 hours Changes for 2015 include an increase in the instructor honorarium for the 8 hours of required instruction. Assessor Re-Accreditation courses will be led by a National Level Instructor with Assessor status. Co-Instructor must be Provincial level instructor. Account Code #15080 Honorarium per lead National instructor increased to $ for 8 hours of instruction. Honorarium per lead Provincial instructor (if assigned) increased to $ for 8 hours of instruction. Mileage less than 100km round trip is included in honorarium and cannot be claimed. o If over 100km (based on Google Maps most direct route) then the mileage over 100km can be o Every effort will be made to assign Instructors to courses near the address provided on Co-Instructor $ Mileage claims same as above (none if less than 200km round trip) OTHER PROGRAMS Advanced Referee Training Program Account Code #15090 Honorarium per day per ART Steering Group Member: National - $375.00, Provincial - $ Professional development opportunities mileage only (.45 per km) and lunch provided $45.00/hour (national) or $35.00/hour (provincial) per faculty instructor for in-class or on-field (up to 2 hours), mileage at $0.45 per km.. Coaching fee of $ per participant coached per season (including honorarium and mileage). Regional Upgrading Course - 16 hours Changes for 2014 include an increase in the instructor honorarium for the 16 hours of required instruction. Account Code #15020 Honorarium per lead instructor: National $750.00, Provincial $ for the weekend (one lead instructor). Mileage less than 200km (total for the weekend) is included in honorarium and cannot be claimed. o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be Honorarium per individual session classroom or practical up to a maximum of 2 hours at $35.00/hour (to a maximum of $ per day) Professional development instruction opportunities mileage only 2015 Referee Development Department Expense Policies Revised January 15, 2015 Page 5

6 OSA Provincial Upgrading Course - 16 hours Changes for 2014 include an increase in the instructor honorarium for the 16 hours of required instruction. Course will be held in GTA in Account Code #15030 Honorarium per lead instructor: National $750.00, Provincial $ for the weekend (one lead instructor). Mileage less than 200km (total for the weekend) is included in honorarium and cannot be claimed. o If over 200km (based on Google Maps most direct route) then the mileage over 200km can be o Co Instructor must be a CSA Accredited Instructor Honorarium per individual session classroom or practical up to a maximum of 2 hours at $35.00/hour (to a maximum of $ per day) Professional development instruction opportunities mileage only Assessment Program Please note this document does not apply to district assigned assessments. Assessments Assigned by OSA Account Code #15340 $90.00 includes 50km of travel. Travel after 50km is claimed at.45 per km. Mentor Assessments Account Code #15340 $50.00 per mentored full game assessment, plus mileage of.45 per km. Mentor report must be completed and filed with OSA prior to expense being approved. Assessor Evaluators Account Code #15340 $20.00 per written evaluation if submitted within timeframe requested. Futsal Cup Account Code #15340 Honorarium $50.00 per assessment to a maximum of $200 per day. Travel at $0.45 per km. Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense Referee Development Department Expense Policies Revised January 15, 2015 Page 6

7 OSA Special Education Programming and In Service Training These expenses relate to special education days prior to an event. For example: training day prior to All Star Competition; Ontario Summer Games; Ontario Cup Finals and CSA events. Account Code based on program Honorarium per lead instructor: National $350.00, Provincial $ per day (one lead instructor per day) Honorarium for session instruction: National $45/hour, Provincial $35.00/hour Professional development instruction opportunities mileage only Mileage at $0.45 per km Accommodation may be provided if traveling over 200km one way to a location with prior written approval from the OSA Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense. Other Non-Accreditation Instruction ie: Coaches Pre-B and B Licence; guest instruction Account Code based on program National $45/hour, Provincial $35.00/hour. Must be signed off by host prior to submitting for expenses. Instructors will expense OSA and OSA will invoice host, unless otherwise arranged. Mileage at $0.45 per km Accommodation may be provided if traveling over 200km one way to a location with prior written approval from the OSA Instructor Evaluators on site (including written report) Account Code # $20 an hour must evaluate between 2 and 4 hours. Mileage at $0.45 per km Online Education Preparation and Facilitation Account Code # $75.00 per session facilitated with prior approval from OSA Provincial Appointments The OSA reserves the right to refuse mileage and/or game fee payments, as listed below, if a game official does not arrive at the time required by the competition. League1 Ontario Travel Allowance The travel allowances apply to one vehicle per team of officials. All officials should travel together unless other arrangements are pre-sanctioned by The Ontario Soccer Association or the Director of Officials. Eligible travel allowances will be assessed as follows: Referee $ AR s $ th Official $50.00 The distance between the address posted on E2E, of the game official, and the match location. o Google Maps will be the information tool used to determine the distance The first 100 kilometers are not eligible The rate after the first 100 km is.45 per kilometer Referee Development Department Expense Policies Revised January 15, 2015 Page 7

8 Overnight accommodation ONLY with prior approval from The Ontario Soccer Association. Each case will be handled on an individual basis. OUA Games Account Code # Subject to change after May 15, 2015 Game officials traveling to OUA games will receive mileage reimbursement of $0.41 per km Game fees: $75.00 Referee $45.00 Assistant Referee and Fourth Officials Any game official traveling over 250kms round trip, or back to back games, shall be entitled to meal allowance with (receipts must be provided). $10.00 Breakfast $12.00 Lunch $20.00 Dinner Alcohol CANNOT be expensed If travelling under 250 KM round trip, your meal allowance is included in honorarium Accommodation may be provided if traveling over 200km one way to a location with prior written approval from the OSA Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense. Ontario Cup Games Account Code # Game officials assigned to Ontario Cup Semi Final or Final games will receive mileage reimbursement of $0.45 per km. For all other games there will be no mileage reimbursement. Any game official traveling over 200kms one way shall be entitled to meal allowance (receipts must be provided). $10.00 Breakfast $12.00 Lunch $20.00 Dinner Alcohol CANNOT be expensed If travelling under 250 KM round trip, your meal allowance is included in honorarium Accommodation may be provided if traveling over 200km one way to a location, and game times require such (with prior written approval from the OSA) Carpooling is mandatory and will be strictly enforced. Failing to comply will result in partial or non-coverage of the expense. Fees for th official only in Semi Finals and Finals U13 $40.00 $25.00 $25.00 U14 to U16 $55.00 $40.00 $40.00 U17 & U18/Masters and Classics $65.00 $40.00 $40.00 U21, Mens and Womens $70.00 $45.00 $45.00 Ontario Indoor Cup & Ontario Futsal Cup Account Code # Expenses will be covered in accordance with Ontario Indoor Cup Competitions Rules and Ontario Futsal Cup Competitions Rules. Fees for 2014 Ontario Indoor Cup Game fees - $30.00 per game (one referee per game) Ontario Futsal Cup Game fees - $30.00 per game (two referees per game) 2015 Referee Development Department Expense Policies Revised January 15, 2015 Page 8

9 Ontario Summer Games Not applicable in 2015 SAAC Referees only paid game fees, which are listed below. There may be additional mileage allowance for Finals. Suggested for 2015 Junior Boys (U14) $45 / $35 / $35 Intermediate Boys (U15) $50 / $35 / $35 Senior Boys (U16 and U17) $55 / $35 / $35 Under 20 $60 / $40 / $40 7v7 $30 middle only 9v9 $35 / $25 / $25 OPDL Fees for 2014 Age Referee Asst. Referee U13 $45.00 $30.00 U14 $50.00 $35.00 Mileage over 50km round trip (based on Google Maps most direct route) can be claimed at $0.25 per km OPDL Mentors/Scouts $45.00 per game Mileage over 50km round trip (based on Google Maps most direct route) can be Must complete the Mentor report on RefCentre within 1 week. Fitness Test Program Account Code # FIFA HI-TEST If supervising a HI Test with 15 or less participants claim $75.00 If supervising a HI Test with over 15 participants: o Claim an additional $50.00 from 16 to 30 participants, o Claim an additional $50.00 from 31 and up Assistant Supervisors are required if over 15 participants only- $50.00 for up to 30 participants, additional $50 if over 30 participants Mileage at.45 per km Carpooling is mandatory. Failing to comply will result in partial or non-coverage of the expense. District Fitness Tests $75.00 per district test supervised OSA will pay for maximum number of tests per district per season based on referee numbers Mileage at.45 per km Supervisor is responsible for recruiting additional assistants and volunteers, or if out of home district, contacting DRC for assistance Referee Development Department Expense Policies Revised January 15, 2015 Page 9

10 Assignors Provincial Apppointments Account Code # Honorarium - $5.00 per game scheduled No other expenses paid, all covered under scheduling fee OSA Referee Development Committees and Sub-Committees Referee Development Committee Account Code # Travel at $0.45 per km for each committee member or air flight Taxi to and from airport if required, or car rental if less Meal allowance as per OSA policy. Receipts must be provided. Accommodations only with prior approval from OSA. Receipt must be provided. District Referee Coordinators (Workshop) Account Code # Accommodations provided based on single occupancy by OSA Meals - Lunch and breaks provided at workshop Travel to and from event District Responsibility Other meals individual or District Responsibility Technical Advisory Group Account Code # Travel at $0.45 per km for each committee member or air flight Taxi to and from airport if required or car rental if less Meal allowance as per OSA policy. Receipts must be provided. Accommodations only with prior approval from OSA. Receipt must be provided. General OSA Expense Policies $10.00 Breakfast $12.00 Lunch $20.00 Dinner Alcohol CANNOT be expensed Receipts MUST be provided for reimbursement* Travel Expenses No 407 ETR travel reimbursement without prior approval from Manager, Referee Development Traveling by air, bus or rail fare, cost economy (must be booked by OSA Staff unless otherwise approved by Manager of Referee Development) Carpooling is mandatory. Failing to comply will result on partial or non-coverage of the expense Referee Development Department Expense Policies Revised January 15, 2015 Page 10