Halls for Hire Registration Form

Transcription

1 Halls for Hire Registration Form Name of Hall Village where Hall is located Address of Hall including postcode Hall Website Address, if one exists Booking Clerk Name Booking Clerk Telephone No. Booking Clerk Address Please tick which of the following rooms/areas are available to hire in your Hall and indicate their capacity in the three standard styles by writing numbers in the boxes below: Theatre-style Cabaret-style Classroom-style Rows of chairs facing the front Tables with chairs around U-shape of tables with chairs Main Hall Second Hall Meeting Room 1 Meeting Room 2 Page 1 of 6

2 Please tick which of the following facilities your Hall has: Entrance Hall Kitchen/Servery Changing Rooms Stage Stage Lighting Screen (fixed or pull down) Hearing Loop PA System Projector (for laptop) Showers Outdoor Play Area Baby Changing Facilities Gents Toilets Ladies Toilets Accessible Toilet Green Outdoor Space e.g. a seating area or an adjoining playing field/park Bar Wheelchair Access Staffed Entire Building Unstaffed Part of Building Car Park If so, please indicate number of car parking spaces Please provide any further information on any additional facilities that your Hall has which might be useful to potential hirers. For example, staff available to help out during the course of a booking (caretaker or bar staff); types of booking that aren t taken (e.g. 18 th Birthday Parties); or any additional charges that might be incurred. Page 2 of 6

3 Does your Hall use Temporary Events Notices (TENs)? Does your Hall have a Premises Licence? If you have a Premises Licence, please tick which of the following activities are covered: Plays Films Indoor sporting events Boxing/Wrestling Live music Recorded music Making music Dancing Dance performances Provision of late night refreshment Supply of alcohol If your Hall hosts live performances or plays recorded music, does it have: A Phonographic Performance Ltd (PPL) Licence? A Performing Rights Society (PRS) Licence? Does your Hall have a Licence to conduct Wedding Ceremonies? Does your Hall provide hirers with a written hiring agreement? If yes, is this based on the ACRE model hire agreement? Page 3 of 6

4 Please indicate the commercial/private party hiring rates for your Hall: Per Hour* Per Half-Day* Per Day* Main Hall Second Hall Meeting Room 1 Meeting Room 2 * If you charge higher rates in evenings or on weekends, please indicate higher rates in brackets. Do you take a deposit upon confirming a booking? Please indicate amount (e.g. amount or % of hiring charge) Please indicate if village residents, clubs, societies etc benefit from reduced hiring rates: TO BE COMPLETED BY A REPRESENTATIVE OF THE VILLAGE HALL / COMMUNITY BUILDING We confirm that the above-named Village Hall wishes to be listed on We understand that this listing will be free of charge for a period of one year from the date the site goes live. Full Name Position on Committee Signature Date This form should be returned either in the envelope provided or sent to: Halls For Hire, 32 Main Street, Littleport, ELY, CB6 1PJ Page 4 of 6

5 Terms and Conditions of Business Description of the service The service provided is an advertising listing on the website, Parties to this agreement The supplier of the service is Cambridgeshire ACRE, a registered charity and company limited by guarantee. The client is the village hall named on page 1 of this document. Date The date of the agreement is as given on page 4 under the client agreement. Term - period of agreement The client s listing shall appear on the website for a 12 month period. The supplier will confirmation to the client of the date from which their advertising listing will appear. The 12 months starts from this date. After 12 months the client will be given the opportunity to renew or remove their listing. Pricing The initial 12 month listing is free of charge. Cancellation You may cancel your registration with at any time within 7 working days from the day your registration form is received by us. However, you may not cancel once your listing has gone live on the website. A working day is any day except Saturday, Sunday and UK public holidays. Responsibilities of supplier The supplier is responsible for uploading any registration requests in a timely fashion, normally 7 working days of receipt. The supplier will deal with any requests to remove a listing within 7 working days of receipt. The supplier will make reasonable endeavours to market the website and promote its use by individuals, groups, organisations and businesses in and around Cambridgeshire and West Norfolk. Responsibilities of client The client is responsible for providing a properly and accurately completed registration form. The client must also take responsibility for providing an update to the supplier if any of the details provided in the registration form change over the period of the agreement. Page 5 of 6

6 For your information Village Hall Management Committees with queries or concerns about any aspect of community facilities management should speak to a member of Cambridgeshire ACRE s Community Facilities Advice team on or Village Hall Management Committees who sign their halls up to will be provided with a Halls for Hire Manager s pack to help them with managing their Hall. is supported by the Fens Adventurers Rural Development Programme, a RDPE initiative delivered through the Leader approach, managed by Cambridgeshire County Council & Cambridgeshire ACRE and supported by EEDA, Defra, Local Authorities & the EU s European Agricultural Fund for Rural Development: Europe investing in rural areas. Page 6 of 6