The Journals Production Process at the American Meteorological Society. Michael Friedman, Ph.D. Journals Production Manager

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Pearl Morgan Beasley
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1 The Journals Production Process at the American Meteorological Society Michael Friedman, Ph.D. Journals Production Manager

2 Overview Stages of production Monitoring the workflow Looking to the future How does the production manager know if there is a problem?

3 The Production Team It is important to have a smart, well-trained team who : Work together well, Know their jobs, Fill in for each other, and Are willing to learn.

Overview of Workflow Peer reviewed accepted manuscript Pre-edit processing Production check Confirm all files present, resolve figure issues, etc.

4 Overview of Workflow Peer reviewed accepted manuscript Pre-edit processing Production check Confirm all files present, resolve figure issues, etc. Automated grammar corrections, figure processing Compositing and typesetting vendor Author AMS Manuscript copy and technical editing Copy editing and technical editing of manuscript Proof Generation Typesetting of article proof (pdf) Author Author review of article proof Proof copy and technical editing Copy editing and technical editing of author s corrected proof Revised Proof Generation Correction of revised proof Final corrections Optional additional corrections or final approval FINAL PUBLICATION Print copy of whole issue

5 After Acceptance Production team performs: Production check Confirm all files present and in acceptable format Obtain copyright transfer forms Confirm author commitment to pay publishing charges Transfer of files to compositor Same Editorial Manager manuscript system in place for production too Submission Peer review Production Publication Article submission timeline

6 Copy Editing Correcting for grammar and style Main text Figure captions Tables References Enforcing AMS style and improving readability of article Submission Peer review Production Publication Article submission timeline

7 Technical Editing Ensuring scientific integrity of article Edits make scientific sense Figures match captions Equations in proper style Supplemental material delivery to typesetting contractor Acts as author s advocate through publication process Submission Peer review Production Publication Article submission timeline

8 Article Proof Author makes comments and corrections on pdf proof Copy and technical editor review (again) Can iterate process if necessary Revise proof until satisfied Submission Peer review Production Publication Article submission timeline

9 Ready for publication Each article is published as it is ready (continuous publication) Issue table of contents builds online and is sent for printing when complete Reduces time to publication Submission Peer review Production Publication Article submission timeline

10 Continuous publication <screen shot of JAMC CP page online>

11 Monitoring the workflow Status meeting every week with all managers Production team meeting every week Reports are run weekly to get a picture of where all manuscripts are in production workflow Identify any slow areas of the workflow and review options for solutions

12 Monitoring the workflow Summary of all manuscripts and their locations in the workflow: JAMC shows continuous publication workflow, with 5 articles ready for publication online, and several at earlier milestones in the workflow. Large numbers at any single step of the workflow represents a problem for further investigation

13 Measuring Productivity Weekly reports are run during the month to cumulatively track how many articles are: Accepted into the workflow Sent to press for typesetting Copy edited Technical edited Monthly summary report is reviewed at department meeting Quantitative measures of departmental efficiency and productivity

14 Measuring Productivity 2015 Manuscripts Copyedited per Person 2015 Proofs Copyedited per Person

15 Production time Total number of days from acceptance to publication Allows longer view of how we ve performed, and predict where we will be soon Metric that authors care most about

16 Looking to the Future Identify parts of the workflow that can be improved Internally (improving workflow efficiency) Externally (evaluating present vendors performance) Be active in academic publishing industry groups and organizations to learn about and apply newest trends and products Recent examples include open access mandates, CrossCheck, and ORCID. Always strive for how to improve

17 Summary Well-organized workflow Good reporting Identify and address problem areas Quantitative measures of productivity Be aware of new trends and products Reduce production time while maintaining top quality

18 Thank you!

Jason Roberts, PhD Managing Editor, Headache President, International Society of Managing and Technical Editors

+ Editorial Offices: improving your return on investment Jason Roberts, PhD Managing Editor, Headache President, International Society of Managing and Technical Editors + Editorial Offices: improving your