Windows ACH Specialty Program. Quick Instruction Guide

Transcription

1 Windows ACH Specialty Program Quick Instruction Guide

2 Dear ACH Customer: Thank you for your interest in our software, WASP for Windows. To install the Demo of WASP go to then choose Software, then ACH Origination, select WASP. On the WASP information page click on the Full Version and choose the Save Option. Once downloaded to the pc you want to install the program on you will see a file named icsetupf.exe. Select that file and choose Run. You will be prompted to enter a password. Enter V9009N8VN4 (note that you must capitalize the letters highlighted and underlined). Once installed follow the instructions in this setup guide.. Please read the overview included with this package. You will find the documentation in the WASP program itself. To access it, select "Help" from the main menu and then select "Documentation". The manual will appear on the screen using the Adobe Acrobat reader, if you would like to print it out, execute the print option. If you have an older version of the Acrobat Reader, you must uninstall it first. Once installed, use the following User Name & Password: If you have any problems with these 4 fields when entering the first time, Double-click the field to highlight it then press your Backspace key to make sure you are at the front of the field. USER NAME: DEFAULT PASSWORD: PASSWORD ( all capitals ) In the program, at the Main Menu select "Tools", "Applications" and enter the following: Serial Number: Registration Key: WASPDEMO UJ5R9S-0PDEMO-D82 This will allow you to access the program with the options ordered. Again, our documentation is in the program. We use the Adobe Acrobat reader which we have included in the setup for you to read or print it out. Read the Overview in the front of the documentation manual, this will help you to understand the process a bit more prior to starting. If you have any questions call Sincerely, InterceptEFT

3 Main Screen and Data Entry Toolbar At the main screen of WASP the commands used in this document are across the top of the main screen. The Data Entry Toolbar is directly above the working window, it will only appear when you go into one of the commands such as Input These will scroll through records within a window. 2. When lit up, this will SAVE the current record or screen. 3. Undo- or cancel the current screen input 4. Click this to ADD A NEW RECORD or start a new screen. 5. The red X is to delete record. 6. Sort command.-sort entries or records within a batch 7. Closes Window. *****BY HOLDING THE MOUSE ARROW ON ANY BUTTON, IT WILL TELLWHAT THE BUTTON DOES*****

4 Step 1: Set up Bank Information (Originator Maintenance) 1. Select Input then select Originator Maintenance. Select the New Record button from the tool bar to activate the window. 2. Originator Name is your bank. 3. Immediate Origin Name is the name of your company. 4. Immediate Origin Number is either your Tax Id with a check in Non Bank Immediate Origin or a Routing Number. 5. Immediate Destination Name is the name of the bank that will be originating for you. 6. Immediate Destination Routing Number is the ABA number of the bank doing the originating. 7. PIN number is user assigned number that will be the beginning of the file name. 8. Everything else can be left with the defaults. ***ONLY THE BLUE FIELDS ARE REQUIRED***

5 Step 2A: Set up Company Information (Company Maintenance) 1. Select Input, then select Company Maintenance. Select the New Record button in the toolbar to activate the window. 2. Company s Assigned ID is the company s Federal Tax ID. 3. Company s Name is the name of the company that will be using the software. 4. Company s short name is a shortened version of the company s full name. 5. Maximum dollar amount is an amount that is specified not to go over. If the batch goes over that amount a warning will occur. 6. ACH ID type is the type of number that corresponds with type of ACH ID that will be used. 7. Company s ACH ID is a number that corresponds with the company such as a tax id number. ***ONLY THE BLUE FIELDS ARE REQUIRED***

6 Step 2B: Set up Company Accounts 1. Select the Accounts tab and select the New Record button in the tool bar to activate window. 2. Bank Name is the name of the bank that the company has their account at. 3. Routing number is the number that corresponds with the bank that the company uses. If this is not known, call bank to find out. 4. Account number is the account number that is being used at the bank. 5. Account type is a specification of the account that is being used (checking, saving etc.). 6. Account Description is a generic title of what the account is called. 7. Prenote check box is defaulted with a check in it. A prenote is a test file that is sent to the bank with $0.00 amounts to test account and routing numbers. 8. To add multiple accounts, Save first account and select the New Record button in the tool bar. Do this for as many accounts as you will be using. ***ONLY THE BLUE FIELDS ARE REQUIRED***

7 Step 2C: Set up Application (Batch Information) 1. Select Applications tab and select the New Record button in the tool bar to activate the window. 2. Company Discretionary Data is data that pertains to the name of the Batch. 3. Company Entry Description is a descriptor that describes the batch. 4. Standard entry class pertains to the type of transaction you will be doing. PPD is the most common. 5. Bank Account is the account that you will be using that corresponds with the batch. 6. Recipient Transaction Type is what type of transaction the recipient will have occur to them. ***ONLY THE BLUE FIELDS ARE REQUIRED***

8 Step 3: Activate Batch (Batch Entry) 1. Select Input then select Batch Entry. Select the New Record button to activate the window. 2. Select Application and the rest of the information will fill in. 3. SAVE and go to the Entries tab. STEP 4: Enter your Entries 1. Select the New Record button in the toolbar. 2. Fill in the blue fields that pertain to the type of batch you are doing. These fields may change with different Standard Entry Classes.

9 Step 5: Write the ACH file 1. Select Process, then select Write ACH file. 2. Select the batch that you would like to write by highlighting it. Make sure that the effective entry date is the next business day. If it is not, right click on file to change the effective entry date. 3. After highlighting batch choose your file output type (This is the version of BIND that your bank or processor uses or check ASCII for a non InterceptEFT User). 4. Select the Write button to make an ACH file. A save window will appear and you can save the file to where it is most convenient for you. InterceptEFT Notes 1. After completing all daily activity, you must do End of Day Processing. To get to this, select Process, then select End of Day Processing. 2. This is not a comprehensive manual, to get a full look at features, print out the documentation located under the Help command. 3. Batches in WASP are not recurring. The entries must be added or imported.