Army Regulation Installations. Housing Management. Headquarters Department of the Army Washington, DC 3 October 2005 UNCLASSIFIED

Transcription

1 Army Regulation Installations Housing Management Headquarters Department of the Army Washington, DC 3 October 2005 UNCLASSIFIED

2 SUMMARY of CHANGE AR Housing Management This major revision, dated 3 October o Redefines responsibilities to reflect organizational changes within the Army (chap 1, sec II). o Discontinues detailed coverage of Army lodging which is being incorporated into AR (para 1-16). o Incorporates Army policy on partial dislocation allowance for directed housing moves at a permanent duty station made for the convenience of the Government (para 1-18). o Updates dollar limitations and approval authorities for housing (para 2-13 and app B). o Clarifies and updates assignment, occupancy, and termination policies (chap 3). o Establishes policy on assignment of housing to medical holdovers (paras 3-29 and 17-10). o Revises adequacy standards for unaccompanied personnel housing to address the current permanent party barracks design and the quality of life thrust toward increasing space allowances (para 4-4; tables 4-2 and 10-2; and chap 10, sec III). o Designates the Director of Facilities and Housing as the approval authority for the diversion and conversion of all family housing facilities (para 5-4). o Expands guidance on lead contamination considerations in housing (para 7-9). o Adds policy guidance on mold in housing units (para 7-9). o Adds policy guidance on the installation of carbon monoxide detectors in housing (para 7-12). o Clarifies guidance on cabling and television charges in housing (paras 7-14, 7-15, 7-30, 7-31, 7-38, and 7-39).

3 o Clarifies policy on name signs for family housing units (para 7-18). o Clarifies requirements for seeking approval for projects to restore damaged family housing facilities (para 7-21 and fig 7-1). o Identifies additional special command sergeant major positions (para 9-31 and table 9-3). o Updates general design criteria for family housing new construction (para 10-9 and table 10-1). o Establishes new benchmarks for sizing family housing new construction (para 10-9 and table 10-1). o Sets forth construction criteria for new barracks (para and table 10-2). o Increases the maximum period of foreign leasing of family housing in Korea from 10 years to 15 years (para 11-6). o Identifies additional special command positions (para and table 13-1). o Adjusts dollar limitation on initial issue of special allowance items for special command positions (para and table 13-2). o Clarifies and expands basic housing acquisition policy (para 14-2). o Clarifies use of housing market analysis (chap 14, sec II). o Establishes the requirement for developing Army housing master plans as tools in the determination of housing requirements (chap 14, sec III). o Establishes and defines the Residential Communities Initiative Program as the Army s housing privatization program (chap 14, sec IV). o Clarifies the need for and use of economic analysis as a tool in determining housing requirements (chap 14, sec V). o Consolidates AR into this regulation (chap 15). o Incorporates policy and procedures for establishing rental rates for Government-owned and -controlled housing and charges for related facilities (chap 15). o Emphasizes the requirement for using the Housing Operations Management System to collect and manage information on housing (chap 16). o Consolidates DA Pam into this regulation (chap 17). o Incorporates policy and procedure for housing managers to provide effective housing support for mobilization efforts (chap 17). o Rescinds DA Forms 4630-R, 5546-R, and 5867-R and cancels RCS-ENG-235 and RCS- ENG-308.

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5 Headquarters Department of the Army Washington, DC 3 October 2005 *Army Regulation Effective 3 November 2005 Installations Housing Management H i s t o r y. T h i s p u b l i c a t i o n i s a m a j o r revision. Summary. This regulation is a consolidation of several administrative publicat i o n s, w h i c h c o v e r t h e m a n a g e m e n t o f Army permanent party housing. It implements Department of Defense M, Department of Defense Directive and, Department of Defense Instruction , and portions of Department of Defense Regulation R. This regulation redefines responsibilities in accord w i t h o r g a n i z a t i o n a l c h a n g e s w i t h i n t h e A r m y ; c l a r i f i e s a s s i g n m e n t, o c c u p a n c y, and termination policies; revises adequacy standards for permanent party unaccompanied personnel housing; clarifies basic permanent party housing acquisition policy; establishes the requirement for Army housing master plans; establishes and defines the Residential Communities Initiat i v e P r o g r a m a s t h e A r m y s h o u s i n g privatization program; clarifies the need for and use of economic analysis in determ i n i n g h o u s i n g r e q u i r e m e n t s ; i n c o r p o - r a t e s p o l i c y a n d p r o c e d u r e s f o r establishing rental rates for Government housing; emphasizes the requirement for u s i n g t h e H o u s i n g O p e r a t i o n s M a n a g e - ment System to collect and manage information for the Army s housing databases; and establishes policy and procedures for h o u s i n g m a n a g e r s t o p r o v i d e e f f e c t i v e housing support for mobilization efforts. Applicability. This regulation applies to t h e A c t i v e A r m y, t h e A r m y N a t i o n a l Guard of the United States, and the U.S. Army Reserve, except as follows: civil works housing under control of the Corps of Engineers; family housing for caretakers at national cemeteries; Military Assista n c e P r o g r a m a n d M i l i t a r y A s s i s t a n c e Advisory Group housing activities except for accounting procedures set forth in Dep a r t m e n t o f D e f e n s e R e g u l a t i o n R series; family housing transferred to o t h e r G o v e r n m e n t a g e n c i e s b y p e r m i t ; family housing at Kwajalein; Army Nat i o n a l G u a r d f a m i l y h o u s i n g a n d u n a c - c o m p a n i e d p e r s o n n e l h o u s i n g f a c i l i t i e s and related furnishings; U.S. Army Reserve family housing facilities and related furnishings; recreational housing; housing furnishings support for reception centers a n d c o n f i n e m e n t c e n t e r s ; m i l i t a r y t r e a t - m e n t f a c i l i t y l o d g i n g s u c h a s F i s h e r Houses; Army lodging; and the residence p o r t i o n o f t h e U n i t e d S t a t e s M i l i t a r y Academy s Cadet Chapel except for the necessity to collect rent for shelter and services provided in accord with Office of Management and Budget Circular A 45 and chapter 15 of this regulation Proponent and exception authority. The proponent of this regulation is the Assistant Chief of Staff for Installation Management. The proponent has the authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent may delegate this approval authority, in writing, to a division chief within the proponent agency or a direct reporting unit or field operating agency of the proponent agency in the grade of colonel or the civilian equivalent. Activities may request a waiver to this regulation by prov i d i n g j u s t i f i c a t i o n t h a t i n c l u d e s a f u l l analysis of the expected benefits and must include formal review by the activity s senior legal officer. All waiver requests will be endorsed by the commander or s e n i o r l e a d e r o f t h e r e q u e s t i n g a c t i v i t y and forwarded through their higher headquarters to the policy proponent. Refer to AR for specific guidance. Army management control process. This regulation contains management cont r o l p r o v i s i o n s i n a c c o r d a n c e w i t h A R 11 2 and identifies key management controls that must be evaluated S u p p l e m e n t a t i o n. S u p p l e m e n t a t i o n o f this regulation and establishment of command and local forms are prohibited without prior approval from Assistant Chief of S t a f f f o r I n s t a l l a t i o n M a n a g e m e n t (DAIM ZA), 600 Army Pentagon, Washington, DC Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recomm e n d e d C h a n g e s t o P u b l i c a t i o n s a n d Blank Forms) directly to Assistant Chief o f S t a f f f o r I n s t a l l a t i o n M a n a g e m e n t ( D A I M F D H ), A r m y P e n t a g o n, Washington, DC Distribution. This publication is available in electronic media only and is intended for command levels C, D, and E for the Active Army, and D and E for the Army National Guard of the United States and the U.S. Army Reserve. *This regulation supersedes AR , dated 26 February 1999; AR , dated 8 February 1977; DA Pam 210 7, dated 1 May 1991; and rescinds DA Form 4630 R, dated October 1996; DA Form 5546 R, dated October 1996; and DA Form 5867 R, dated October 1996; and cancels RCS ENG 235 and RCS ENG 308. AR October 2005 i UNCLASSIFIED

6 Contents (Listed by paragraph and page number) Chapter 1 Introduction, page 1 Section I General, page 1 Purpose 1 1, page 1 References 1 2, page 1 Explanation of abbreviations and terms 1 3, page 1 Statutory authority 1 4, page 1 Section II Responsibilities, page 1 Assistant Secretary of the Army (Installations and Environment) 1 5, page 1 Assistant Secretary of the Army (Financial Management and Comptroller) 1 6, page 1 Assistant Secretary of the Army (Manpower and Reserve Affairs) 1 7, page 1 Assistant Chief of Staff for Installation Management 1 8, page 1 Deputy Chief of Staff, G 1 1 9, page 2 Commander, U.S. Army Corps of Engineers 1 10, page 2 Director, U.S. Army Installation Management Agency 1 11, page 2 Directors of the U.S. Army Installation Management Agency, Regions 1 12, page 2 Garrison commanders 1 13, page 3 Commanders of major Army commands 1 14, page 3 Housing residents 1 15, page 3 Section III Policy Overview, page 3 Housing objectives 1 16, page 3 Entitlements 1 17, page 4 General guidelines 1 18, page 4 Centralized housing management 1 19, page 5 Staffing 1 20, page 5 Competitive Sourcing Program 1 21, page 5 Exceptions and waivers 1 22, page 5 Chapter 2 Financial Management, page 6 Section I General, page 6 Scope 2 1, page 6 Responsibilities for financial management 2 2, page 6 Funding sources for housing programs 2 3, page 6 Family Housing, Army appropriation 2 4, page 7 Military construction, Army appropriation 2 5, page 7 Defense appropriations 2 6, page 7 Combined funding 2 7, page 7 Section II Planning, Programming, and Budgeting Formulation, page 8 Overview 2 8, page 8 Planning 2 9, page 8 Programming 2 10, page 9 ii AR October 2005

7 Contents Continued Budgeting 2 11, page 9 Section III Budget Execution and Records, page 9 Budget execution 2 12, page 9 Limitations and approval authorities 2 13, page 9 Records 2 14, page 10 Section IV Fund Use and Control Policies Directly Applicable to Army Family Housing, page 10 Basic policies 2 15, page 10 Reimbursements earned and collected 2 16, page 11 Service and administrative type buildings 2 17, page 11 Handling and disposing of receipts from excess family housing 2 18, page 11 Charges to foreign military personnel 2 19, page 11 Section V Army Family Housing Costing, page 12 Army family housing accounts 2 20, page 12 Elements of cost 2 21, page 12 Direct costs 2 22, page 13 Indirect support costs 2 23, page 13 Construction costs 2 24, page 14 Security costs 2 25, page 14 Chapter 3 Assignment, Occupancy, and Termination, page 15 Section I General, page 15 Scope 3 1, page 15 Grade comparisons 3 2, page 15 Section II Assignment of Family Housing, page 16 Eligibility for family housing 3 3, page 16 Designation of housing 3 4, page 16 Bedroom eligibility 3 5, page 16 Assignment provisions 3 6, page 17 Assignment priorities 3 7, page 18 Waiting lists 3 8, page 19 Eligibility date 3 9, page 20 Application, assignment, and termination documents 3 10, page 21 Key and essential personnel 3 11, page 21 Substandard housing assignment 3 12, page 22 Mandatory assignment (foreign areas only) 3 13, page 22 Home purchase statement 3 14, page 22 Mobile homes and mobile home spaces 3 15, page 22 Other family housing programs 3 16, page 22 Section III Occupancy of Family Housing, page 22 Occupancy by nonfamily members 3 17, page 22 Civilian employees occupancy limitation 3 18, page 23 AR October 2005 iii

8 Contents Continued Section IV Termination of Family Housing, page 23 Termination of housing 3 19, page 23 Exceptions to immediate termination 3 20, page 23 Retention of housing for sponsors on family member restricted tours 3 21, page 25 Termination of housing occupied by civilians 3 22, page 25 Eviction and repossession of units 3 23, page 26 Section V Commercial Endeavors in Government Family Housing, page 26 Policy 3 24, page 26 Establishment and operation 3 25, page 26 Section VI Eligibility, Assignment, and Termination of Permanent Party Unaccompanied Personnel Housing, page 26 Categories of permanent party unaccompanied personnel housing 3 26, page 26 Priorities of assignment 3 27, page 27 Waiting lists for senior officer quarters, officer quarters, and senior enlisted quarters 3 28, page 27 Assignment of housing to permanent party personnel 3 29, page 27 Assignment of housing to chaplains 3 30, page 28 Assignment of housing to unaccompanied law enforcement, criminal investigation, and counterintelligence personnel 3 31, page 28 Assignment of housing to Reserve Component personnel 3 32, page 28 Assignment of housing to civilian employees 3 33, page 29 Assignment of housing to foreign military personnel 3 34, page 29 Conditions of termination 3 35, page 29 Authority to live off post 3 36, page 30 Nonavailability of adequate permanent party housing 3 37, page 30 Chapter 4 Adequacy Standards, page 31 Section I General, page 31 Scope 4 1, page 31 Types of standards 4 2, page 31 Section II Adequate Housing, page 31 Adequacy standards for Government controlled family housing 4 3, page 31 Adequacy standards for Government controlled permanent party UPH 4 4, page 32 Adequacy of off post housing for permanent party personnel 4 5, page 34 Section III Substandard Family Housing, page 34 Affected housing 4 6, page 34 Disposition of substandard housing 4 7, page 35 Improvement policy 4 8, page 35 Policy on retention 4 9, page 35 Disposition policy 4 10, page 35 Assignment 4 11, page 35 Chapter 5 Occupancy and Disposal, page 35 iv AR October 2005

9 Contents Continued Section I General, page 36 Scope 5 1, page 36 Goals 5 2, page 36 Occupancy 5 3, page 36 Changes in functional use 5 4, page 36 Section II Family Housing, page 37 Reallocation and diversion of family housing 5 5, page 37 Redesignation and conversion of family housing 5 6, page 38 Inactivation of family housing 5 7, page 39 Reactivation of family housing 5 8, page 39 Disposal of family housing 5 9, page 39 Section III Unaccompanied Personnel Housing, page 39 Unaccompanied personnel housing real property records 5 10, page 39 Classification of unaccompanied personnel housing (permanent party) 5 11, page 39 Diversion of unaccompanied personnel housing 5 12, page 40 Conversion of unaccompanied personnel housing 5 13, page 40 Inactivation of unaccompanied personnel housing 5 14, page 41 Reactivation of unaccompanied personnel housing 5 15, page 41 Disposal of unaccompanied personnel housing 5 16, page 41 Section IV Host Tenant and Logistic Support Agreements, page 41 Host tenant concept 5 17, page 41 Host tenant housing policy 5 18, page 42 Interservice, interdepartmental, and interagency support agreements (ISAs) 5 19, page 42 International agreements 5 20, page 42 Section V Unit Moves and Base Realignments, page 42 Unit moves 5 21, page 42 Base realignments 5 22, page 43 Base closures 5 23, page 43 Chapter 6 Community Homefinding, Relocation, and Referral Services, page 43 Section I General, page 44 Scope 6 1, page 44 Local civilian community housing 6 2, page 44 Eligibility 6 3, page 44 Section II Community Homefinding, Relocation, and Referral Services Functions and Customer Service, page 44 Community Homefinding, Relocation, and Referral Services functions 6 4, page 44 Community Homefinding, Relocation, and Referral Services staffing 6 5, page 45 Coordinated offices 6 6, page 45 Off post housing availability 6 7, page 45 Assistance and counseling 6 8, page 46 Complaints from the soldier 6 9, page 47 AR October 2005 v

10 Contents Continued Advertisements and information technology 6 10, page 47 Section III Housing Discrimination Complaints, page 47 Equal Opportunity in Off post Housing Program 6 11, page 47 Reporting housing discrimination complaints 6 12, page 48 Preliminary inquiry 6 13, page 48 Use of verifiers 6 14, page 48 Complaint process 6 15, page 49 Conducting an informal hearing 6 16, page 49 Legal review 6 17, page 49 Garrison commander s decision 6 18, page 49 Closing the case 6 19, page 50 Report of inquiry or investigation 6 20, page 51 Follow up actions 6 21, page 51 Removal of restrictive sanctions 6 22, page 52 Privacy Act and Freedom of Information Act 6 23, page 52 Complaint procedures in foreign areas 6 24, page 52 Chapter 7 Operation and Maintenance, page 52 Section I General, page 52 Scope 7 1, page 52 General policy 7 2, page 52 Joint responsibility 7 3, page 52 Energy conservation 7 4, page 52 Work authorization 7 5, page 53 Work classification 7 6, page 53 Self Help 7 7, page 53 Historic housing facilities 7 8, page 54 Special considerations 7 9, page 54 Fire protection 7 10, page 56 Smoke detection and fire suppression systems 7 11, page 56 Carbon monoxide detectors 7 12, page 56 Policy on multiple air conditioning units 7 13, page 56 Telephone and Internet service provider connection charges 7 14, page 57 Television and cable Internet connection charges 7 15, page 57 Section II Family Housing, page 57 Operations policies 7 16, page 57 Utility metering 7 17, page 58 Identification of housing 7 18, page 58 Maintenance policies 7 19, page 58 Cleaning incident to vacating housing 7 20, page 59 Restoration of damaged or destroyed dwelling units 7 21, page 60 Maintenance and repair projects 7 22, page 63 Maintenance standards 7 23, page 64 Incidental improvements 7 24, page 64 Support for exceptional family members 7 25, page 64 Change of occupancy 7 26, page 65 Director of Public Works support for family child care homes 7 27, page 65 Use of resident owned window air conditioning units and ceiling fans in existing dwelling units 7 28, page 65 vi AR October 2005

11 Contents Continued Replacement of heating, ventilating, and air conditioning systems in older dwelling units 7 29, page 66 Maintenance and repair of master/community antenna television and Government provided television antenna systems for family housing 7 30, page 66 Telephone wiring and internet service for family housing 7 31, page 66 Maintenance downtime 7 32, page 66 Approval authorities and limitations 7 33, page 66 Section III Unaccompanied Personnel Housing, page 66 General 7 34, page 66 Responsibilities for operation and maintenance 7 35, page 66 Custodial service in unaccompanied personnel housing (permanent party) 7 36, page 66 Cleaning incident to vacating unaccompanied personnel housing (permanent party) 7 37, page 66 Telephone wiring and service for unaccompanied personnel housing (permanent party) 7 38, page 67 Maintenance and repair of master/community antenna television and Government provided television antenna systems for unaccompanied personnel housing (permanent party) 7 39, page 67 Resident owned equipment, appliances, and improvements 7 40, page 67 Chapter 8 Resident Relations, page 69 Scope 8 1, page 69 Policies on resident related programs 8 2, page 69 Shared responsibilities 8 3, page 69 Resident orientation 8 4, page 70 Community associations 8 5, page 70 Mediation of resident complaints 8 6, page 70 Insurance 8 7, page 71 Resident s potential pecuniary liabilities 8 8, page 71 Government s liability to resident 8 9, page 71 Housing inspection program 8 10, page 71 Chapter 9 Furnishings, page 72 Section I Management of Furnishings, page 72 Scope 9 1, page 72 Furnishings management groupings 9 2, page 72 Responsibilities for furnishings management 9 3, page 72 Furnishings authorizations 9 4, page 73 Program levels 9 5, page 73 Budgeting and funding 9 6, page 74 Acquisition of furnishings 9 7, page 75 Maintenance and repair of furnishings 9 8, page 75 Excess furnishings 9 9, page 76 Warehousing 9 10, page 76 Charges for furnishings in housing for which the Army charges rent 9 11, page 76 Property inventory and accountability 9 12, page 76 Potential pecuniary liability for furnishings 9 13, page 77 Furnishings reports 9 14, page 78 Section II Family Housing Furnishings, page 78 Provision of furnishings 9 15, page 78 Representational housing 9 16, page 78 Furnishings policy 9 17, page 78 AR October 2005 vii

12 Contents Continued Eligibility for family housing furnishings 9 18, page 78 Customer service 9 19, page 79 Furniture for CONUS and full Joint Federal Travel Regulations overseas areas 9 20, page 79 Furniture for other than full Joint Federal Travel Regulations overseas areas 9 21, page 79 Furniture for elective Joint Federal Travel Regulations (U.S. Army, Europe only) 9 22, page 79 National flags for family housing at Forts Myer and McNair 9 23, page 80 Special support 9 24, page 80 Provision of household equipment 9 25, page 80 Draw curtains 9 26, page 80 Wall to wall carpeting 9 27, page 81 Resident owned equipment 9 28, page 81 Resident owned window air conditioning units 9 29, page 81 Cost comparison analysis 9 30, page 81 Section III The Sergeant Major of the Army and Special Command Sergeant Major Positions, page 82 Overview 9 31, page 82 Furnishings 9 32, page 84 Section IV Disposition of Furnishings in Excessed and Transferred Housing, page 84 Disposition policy 9 33, page 84 Action upon transfer of housing 9 34, page 84 Section V Unaccompanied Personnel Housing Furnishings, page 84 Unaccompanied personnel housing furnishings policy 9 35, page 84 Draperies for unaccompanied personnel housing 9 36, page 85 Carpeting for unaccompanied personnel housing 9 37, page 85 Clothes washers and dryers 9 38, page 85 Unaccompanied personnel housing initial issue furnishings program 9 39, page 85 Unaccompanied personnel housing replacement furnishings program 9 40, page 86 Chapter 10 Construction, page 86 Section I General, page 86 Scope 10 1, page 86 Objectives 10 2, page 86 Establishing requirements 10 3, page 86 Impact on local housing markets 10 4, page 87 Intergovernmental coordination 10 5, page 87 Construction program cost limitations and approval authorities 10 6, page 87 Design criteria 10 7, page 87 Section II Family Housing Construction, page 88 Construction program 10 8, page 88 New construction (Budget Program ) 10 9, page 88 Post acquisition (or improvement) construction (Budget Program ) 10 10, page 89 Cost of construction projects 10 11, page 90 Section III Unaccompanied Personnel Housing Construction, page 90 General 10 12, page 90 viii AR October 2005

13 Contents Continued Unaccompanied personnel housing revitalization 10 13, page 92 Section IV Construction Planning and Programming, page 92 General 10 14, page 92 Planning 10 15, page 92 Programming procedures for housing construction 10 16, page 92 Monitoring project status 10 17, page 93 Chapter 11 Leasing, page 94 Section I General, page 94 Scope 11 1, page 94 Leasing policy 11 2, page 94 Responsibilities for leasing 11 3, page 94 Section II Family Housing Leasing, page 94 General criteria for leasing 11 4, page 94 Domestic leasing 11 5, page 95 Foreign leasing 11 6, page 96 Department of State housing pools 11 7, page 97 Limitations on leasing 11 8, page 97 Build to lease 11 9, page 98 Leasing process 11 10, page 98 Congressional notification 11 11, page 98 Section III Unaccompanied Personnel Housing Leasing, page 99 Leasing considerations 11 12, page 99 Lease costs 11 13, page 99 Chapter 12 Mobile Home Parks, page 99 Section I General, page 99 Scope 12 1, page 99 Mobile home park policy 12 2, page 99 Moving expense guidance 12 3, page 100 Section II Government Owned Mobile Home Parks, page 100 Eligibility 12 4, page 100 Responsibilities for mobile home parks 12 5, page 100 Application procedures 12 6, page 101 Waiting list 12 7, page 101 Assignment policies and procedures 12 8, page 101 Retention and termination 12 9, page 101 Rental and operating service charges 12 10, page 102 Programming 12 11, page 104 Construction 12 12, page 104 Standards 12 13, page 105 Enforcement of standards 12 14, page 105 AR October 2005 ix

14 Contents Continued Inactivation of mobile home parks 12 15, page 105 Section III Resident owned or leased Mobile Homes, page 105 Policy 12 16, page 105 Construction and safety standards 12 17, page 106 Section IV Contractor owned and operated Mobile Home Parks on Government Land, page 106 Policy on contractor mobile home parks 12 18, page 106 Responsibilities for contractor mobile home parks 12 19, page 106 Controls 12 20, page 106 Chapter 13 General and/or Flag Officer s Quarters, page 107 Section I General, page 107 Scope 13 1, page 107 Background 13 2, page 107 General policies for general and/or flag officer s quarters 13 3, page 107 Section II Responsibilities for General and/or Flag Officer s Quarters, page 107 Assistant Chief of Staff for Installation Management 13 4, page 107 Director, U.S. Army Installation Management Agency 13 5, page 108 Directors of U.S. Army Installation Management Agency regions 13 6, page 108 Garrison commander 13 7, page 109 Housing resident 13 8, page 109 Section III Designated Housing, page 110 Designation of housing 13 9, page 110 Special command positions 13 10, page 110 Diversion of family housing for unaccompanied GFOQ residents 13 11, page 112 Section IV Furnishings for General and/or Flag Officer s Quarters, page 112 Furnishings management 13 12, page 112 Furnishings 13 13, page 112 Furniture 13 14, page 114 Household equipment 13 15, page 114 Area rugs or wall to wall carpeting 13 16, page 115 Draperies and sheers 13 17, page 115 Draw curtains 13 18, page 116 Special allowances 13 19, page 116 Furnishings inventory 13 20, page 116 Waivers 13 21, page 116 Section V Operation and Maintenance for General and/or Flag Officer s Quarters, page 116 Priorities 13 22, page 116 High cost housing 13 23, page 117 Special maintenance and repair requirements 13 24, page 117 Work authorization 13 25, page 118 x AR October 2005

15 Contents Continued Disagreements on maintenance and repair work 13 26, page 118 Section VI Construction for General and/or Flag Officer s Quarters, page 118 New construction 13 27, page 118 Reprogramming post acquisition construction 13 28, page 118 Section VII Planning, Programming, and Budgeting for General and/or Flag Officer s Quarters, page 118 Planning and programming 13 29, page 118 Budgeting for general and/or flag officer s quarters operation and maintenance 13 30, page 119 Section VIII Costing General and/or Flag Officer s Quarters, page 120 General 13 31, page 120 Factors influencing costs 13 32, page 120 Operation and Maintenance cost account structure 13 33, page 121 Direct costs for general and/or flag officer s quarters 13 34, page 121 Operations costs (Budget Programs , , , and ) 13 35, page 121 Maintenance costs (Budget Program ) 13 36, page 122 Approval authorities and cost limitations 13 37, page 122 Section IX General and/or Flag Officer s Quarters Review and Analysis, page 122 General 13 38, page 122 Change of occupancy orientation 13 39, page 122 Review and analysis 13 40, page 123 Chapter 14 Housing Requirements, page 132 Section I General, page 132 Scope 14 1, page 132 Basic housing acquisition policy 14 2, page 132 Determination of housing requirements 14 3, page 132 Section II Identifying Housing Assets in the Local Community, page 133 Description of program 14 4, page 133 Housing Market Analysis 14 5, page 133 Section III Army Housing Master Plans, page 134 Description 14 6, page 134 Army Family Housing Master Plan 14 7, page 134 Army Barracks Master Plan 14 8, page 134 Section IV Residential Communities Initiative, page 134 Military Housing Privatization Initiative 14 9, page 134 Acquisition process 14 10, page 135 Community Development and Management Plan 14 11, page 135 Occupants of privatized housing 14 12, page 135 Post award management of RCI housing 14 13, page 135 AR October 2005 xi

16 Contents Continued Funding parameters for privatized representational housing 14 14, page 135 Section V Economic Analysis for Housing, page 136 Housing economic analysis program 14 15, page 136 Requirement for economic analyses 14 16, page 136 U.S. Army Corps of Engineers support for performing economic analysis 14 17, page 137 Chapter 15 Establishment of Rental Rates for Housing and Related Facilities, page 137 Section I General, page 137 Scope 15 1, page 137 Rental housing composition 15 2, page 137 Exceptions to this chapter 15 3, page 138 Responsibilities for development of rental rates 15 4, page 138 Section II Policy, page 139 Broad policy 15 5, page 139 Basic rate principle 15 6, page 139 Utilities principle 15 7, page 139 Family housing units designated as substandard 15 8, page 140 Instances of personal hardship 15 9, page 140 Charges for mobile home park spaces 15 10, page 140 Frequency of rental reviews 15 11, page 140 Establishing rent schedules 15 12, page 140 Appeals and reviews of schedules of charges 15 13, page 140 Records 15 14, page 141 Disposition of collections for rents and charges 15 15, page 141 Chapter 16 Information Requirements, page 142 Section I General, page 142 Scope 16 1, page 142 Purpose of data collection 16 2, page 142 Automated systems 16 3, page 142 Section II Housing Referral Information Requirements, page 143 DD Form 1746 (Application for Assignment to Housing) 16 4, page 143 DD Form 1747 (Status of Housing Availability) 16 5, page 143 Sales and rental listings 16 6, page 143 Section III Housing Information Requirements, page 144 DA Form 4939 (General/Flag Officer s Quarters Quarterly Expenditure Report) (RCS ENG 328) 16 7, page 144 DD Form 2643 (High Cost Foreign Lease) 16 8, page 145 Section IV Management Control, page 145 Management control provisions 16 9, page 145 xii AR October 2005

17 Contents Continued Management Control Evaluation Checklists 16 10, page 145 Chapter 17 Installation Housing Planning for Mobilization, page 152 Section I General, page 152 Scope 17 1, page 152 Background 17 2, page 152 Concept 17 3, page 152 Section II Command Relationships, page 152 Reserve Component mobilization structure 17 4, page 152 Installation mobilization relationships 17 5, page 153 Command and agency roles 17 6, page 153 Section III Housing Mobilization Planning, page 154 Mobilization planning tasks above installation level 17 7, page 154 Installation mobilization planning 17 8, page 155 Installation mobilization and deployment plans 17 9, page 156 Section IV Preparation of Housing Appendix, page 156 Administrative requirements and instructions 17 10, page 156 Other special requirements 17 11, page 157 Nonindustrial facility for mobilization 17 12, page 157 List of participating agencies 17 13, page 157 Appendixes A. References, page 158 B. Dollar Limitations and Approval Authorities, page 166 C. Priority System for Service Order Maintenance, page 168 D. Self Help Tasks for Family Housing Residents, page 172 E. Maintenance Standards for Family Housing, page 174 F. Maintenance Downtime Guidelines for Family Housing, page 177 G. Army Policy on Liability for Damage to Military Permanent Party Housing and Related Furnishings and Equipment, page 178 H. Special Allowances, page 184 I. Guidance for Establishing Rents and Charges, page 185 J. Housing Operations Management System, page 186 K. Management Control Evaluation Checklist, page 187 Table List Table 2 1: Funding sources for housing programs by housing type, page 8 Table 2 2: Calculation of family housing charges for foreign military students, page 12 Table 3 1: Military and civilian schedule of equivalent grades for housing assignment purposes, page 15 Table 3 2: Minimum criteria for family housing assignment based on family bedroom needs, page 17 Table 3 3: Priority of assignment for family housing, page 19 Table 3 4: Priorities of assignment for SOQ, OQ, SEQ, and EQ, page 27 AR October 2005 xiii

18 Contents Continued Table 4 1: Minimum net floor area per family housing DU (see notes 1 and 2), page 32 Table 4 2: Minimum standards of acceptable space and privacy, existing unrevitalized inventory (see notes 1 and 2), page 33 Table 7 1: Minimum cleaning standards for housing, page 67 Table 9 1: Furnishings, page 73 Table 9 2: Furnishings account codes, page 74 Table 9 3: Special command sergeant major positions, page 82 Table 10 1: Programming benchmarks for sizing Army Family Housing new construction, page 88 Table 10 2: Army s barracks standard, page 91 Table 13 1: Special command positions, page 111 Table 13 2: Supplementary furnishings approval authorities (see note 1), page 113 Table 15 1: Disposition of collections for rents and charges, page 141 Table 16 1: Housing management information requirements, page 143 Table B 1: Dollar limitations and approval authorities, page 167 Table D 1: Family housing self help task list, page 172 Table F 1: Maintenance downtime guidelines for family housing, page 178 Table H 1: China, glassware, and silver allocations for special command positions, page 185 Figure List Figure 7 1: Suggested format for a request for approval of a restoration project, page 61 Figure 7 1: Suggested format for a request for approval of a restoration project Continued, page 62 Figure 12 1: Determination of MHP space rental and operating service charges, page 103 Figure 13 1: GFOQ planning relationships, page 125 Figure 13 2: Suggested format for an SYGP, page 126 Figure 13 2: Suggested format for an SYGP Continued, page 127 Figure 13 2: Suggested format for an SYGP Continued, page 128 Figure 13 3: Suggested format for a GFOQ budget estimate, page 129 Figure 13 3: Suggested format for a GFOQ budget estimate Continued, page 130 Figure 13 3: Suggested format for a GFOQ budget estimate Continued, page 131 Figure 16 1: Sample DA Form 4939, page 146 Figure 16 1: Sample DA Form 4939 Continued, page 147 Figure 16 1: Sample DA Form 4939 Continued, page 150 Figure 16 2: Sample DD Form 2643 (EG), page 151 Figure C 1: Sample work priority policy, page 170 Figure C 1: Sample work priority policy Continued, page 171 Figure C 1: Sample work priority policy Continued, page 172 Figure G 1: Sample format for liability notice, page 180 Figure G 2: Sample format for conditions of occupancy for military family housing, page 181 Figure G 2: Sample format for conditions of occupancy for military family housing Continued, page 182 Figure G 2: Sample format for conditions of occupancy for military family housing Continued, page 183 Figure G 2: Sample format for conditions of occupancy for military family housing Continued, page 184 Glossary Index xiv AR October 2005

19 Chapter 1 Introduction Section I General 1 1. Purpose This regulation provides policies, procedures, and responsibilities for the management and operation of the Army s permanent party housing programs. It addresses Government owned and controlled Army family housing (AFH) to include general and/or flag officer s quarters (GFOQ) and Government owned and controlled unaccompanied personnel housing (UPH) for permanent party (PP) personnel (UPH(PP)) to include barracks. It also addresses the engineering, resource, and furnishings management programs related to housing. It addresses management of the Residential C o m m u n i t i e s I n i t i a t i v e ( R C I ) P r o g r a m. I t p r o v i d e s g u i d a n c e o n e s t a b l i s h i n g a n d a d m i n i s t e r i n g r e n t a l r a t e s f o r Government owned and controlled housing and charges for related facilities. It includes policy and procedures for housing managers to effectively support the housing requirements of mobilization efforts References Required and related publications and prescribed and referenced forms are listed in appendix A Explanation of abbreviations and terms Abbreviations and special terms used in this regulation are explained in the glossary Statutory authority Statutory authority for this regulation is derived from Titles 5, 10, 15, 18, 29, 31, 37, and 42 of the United States Code (USC), Executive Orders, the Code of Federal Regulations (CFR), Federal Acquisition Regulations (FAR), and issuances from the Office of Management and Budget (OMB) and the General Services Administration (GSA). Section II Responsibilities 1 5. Assistant Secretary of the Army (Installations and Environment) The ASA(I&E) will a. Provide overall policy and program direction for housing programs. b. Manage the RCI program Assistant Secretary of the Army (Financial Management and Comptroller) The ASA(FM&C) will a. Provide overall policy for management of appropriated funds (APFs). b. Control AFH and military construction, Army (MCA) appropriations funds. c. Manage the Army budget as Appropriation Sponsor per AR 1 1. d. Provide direction on fiscal policy and economic analysis Assistant Secretary of the Army (Manpower and Reserve Affairs) The ASA(M&RA) will provide overall policy for nonappropriated funds Assistant Chief of Staff for Installation Management The ACSIM will a. Be the program manager for AFH and MCA appropriations. b. Perform all responsibilities as AFH appropriation manager for requirements determination per AR 1 1. c. Perform all responsibilities as AFH manager for program and performance per AR 1 1. d. Prepare all AFH construction (AFHC) and AFH operations (AFHO) budget exhibits for submission through the Deputy Assistant Secretary of the Army for Installations and Housing (DASA I&H) to the ASA(FM&C). e. Serve as the functional manager for AFH and UPH programs including the UPH management account of the Operation and Maintenance, Army (OMA) appropriation. f. Perform as functional manager for the execution of Army programs for permanent party housing. g. Develop policy and procedures for the administration, operation, and management of the Army s housing programs. h. Provide staff supervision for operating and managing the Army s Community Homefinding, Relocation, and Referral Services (CHRRS) Program and Equal Opportunity in Off post Housing (EOOPH) Program. i. Develop and maintain the Army s permanent party housing master plans. AR October

20 j. Validate requests for acquisition of permanent party housing. k. Serve as functional manager for Army wide permanent party housing information systems support for the Army staff and the Installation Management Agency (IMA), its regions, and their installations. l. Serve as the Department of the Army (DA) proponent for developing, preparing, and maintaining DA publications, which provide policy, guidance, and direction on Army housing programs. m. Coordinate any exceptions to personnel housing policies contained in chapters 3, 4, and 6 of this regulation with the Deputy Chief of Staff, G 1 (DCS, G 1). n. Coordinate any exceptions to construction execution and rental rates for Government owned and controlled housing and charges for related facilities with the commander, U.S. Army Corps of Engineers (USACE). o. Determine housing requirements. p. Develop and manage a housing management civilian career program for housing personnel. q. Serve as DA staff proponent for housing professional training. r. Manage the housing furnishings program (see para 9 3). s. Manage the Army s housing leasing program (see para 11 3). t. Manage GFOQ intensively per congressional direction (see para 13 4). u. Evaluate the effectiveness of Army housing programs Deputy Chief of Staff, G 1 The DCS, G 1 will a. Set forth policy on the following: (1) Eligibility for, assignment to, and termination from housing. (2) Adequacy standards for housing livability. (3) Military compensation issues related to housing. (4) Off post CHRRS and EOOPH programs. b. Serve as the proponent agency for personnel housing policies set forth in chapters 3, 4, and 6 of this regulation Commander, U.S. Army Corps of Engineers The Commander, USACE will a. Serve as the Department of Defense (DOD) construction agent responsible for the design and construction of military construction (MILCON) facilities where designated by the Secretary of Defense. b. Manage the design, construction, and real estate activities associated with the MILCON program. c. Develop policy and procedures for establishing and administering rental rates for Government owned and controlled housing and charges for related facilities (see para 15 4). d. Determine rental rates for Government controlled and sponsored housing and related facilities in the continental United States (CONUS), Hawaii, and Alaska (see paras and 15 4). e. Locate, negotiate, and execute housing leases in the United States (see para 11 3) Director, U.S. Army Installation Management Agency The Director, IMA will a. Accomplish integrated execution of installation management related policies, plans, and programs as developed and promulgated by the Army staff. b. Fund the garrisons. c. Disseminate planning, programming, and budgeting guidance as prepared by the Army staff. d. Seek Army wide installation management initiatives and standardize implementation of those initiatives. e. Ensure that the regions provide standard levels of service across the Army. f. Serve as the Headquarters, Department of the Army (HQDA) level integrator between HQDA functional proponents and the field. g. Coordinate the identification of the services to be provided and the standards to be met. h. Supervise the management of the IMA regions GFOQ on an intensive basis (see para 13 5) Directors of the U.S. Army Installation Management Agency, Regions The directors of the IMA regions will a. Serve as functional proponent for regional requirements determination and validation for permanent party housing. b. Prepare and submit regional Program Objective Memorandum (POM) and Budget Estimates Submission (BES) input to IMA for consolidation and HQDA approval. c. Supervise the staffing, administration, management, and operation of their housing programs per this regulation. 2 AR October 2005

21 d. Provide housing expertise and site assistance visits to assist installations in resolving specific housing issues as needed. e. Prioritize non mission related projects. f. Perform regional AFH mid year execution and/or allocation review. g. Supervise the management of their housing furnishings program (see para 9 3). h. Execute their portions of the Army s housing leasing program (see para 11 3). i. Supervise the management of their GFOQ on an intensive basis (see para 13 6). j. Ensure that installation actions submitted to DA and IMA headquarters conform to this regulation. k. Evaluate the effectiveness of their housing programs. l. Monitor the development of the housing portion of installation mobilization plans Garrison commanders The garrison commanders will a. Provide adequate permanent party housing facilities and services (see paras 6 2, 7 35, and 8 3). b. Operate and manage their permanent party housing programs per this regulation (see para 2 2). c. Manage their utilization of permanent party housing. d. Manage their housing inventory. e. Manage their housing furnishings programs (see para 9 3). f. Participate in the execution of the Army s housing leasing programs (see para 11 3). g. Manage their mobile home parks (see chap 12). h. Manage their GFOQ on an intensive basis (see para 13 7). i. Provide community homefinding, relocation, and referral services both to help DOD personnel and their family members locate acceptable, affordable, and nondiscriminatory housing in the local community and to provide an orientation to housing in the local community. Ensure that all assignment orders for personnel governed by this regulation contain the following statement in the special instruction paragraph: You are required to report to the Community Homefinding, Relocation, and Referral Services Offices serving your existing and new duty stations before you make housing arrangements for renting, leasing, or purchasing any off post housing. j. Transfer functions in accord with the RCI process where applicable. k. Oversee preparation of the Housing Appendix to the Engineer Annex of the Installation Mobilization Plan (IMP), where required. l. Administer rental rates for housing and related facilities (see para 15 4). m. Maintain and provide information from the installation s housing information systems database. n. Support mobilization missions and training requirements Commanders of major Army commands Each MACOM commander and the Superintendent, U.S. Military Academy, will a. Establish liaison between assigned military units and IMA regions. b. Monitor service accomplishment through the chain of command. c. Ensure that installation mobilization plans support the mobilization missions (see chap 17). d. Prioritize mission related projects Housing residents Residents of permanent party housing will a. Manage their Government provided housing with prudent care (see para 8 3). b. Manage their Government provided furnishings with reasonable care (see para 9 3). c. Take reasonable care of leased housing facilities (see paras 8 3 and 11 3). d. Take reasonable care of any assigned mobile home park space (see para 12 5). e. Comply, if a general officer, with the intensive management provisions attached to GFOQ (see para 13 8). Section III Policy Overview Housing objectives a. Basic housing groups. The Army s overall housing program encompasses the management of 2 basic groups of housing. These are permanent party housing and Army lodging. Family housing (FH) and UPH(PP), to include barracks, comprise permanent party housing. Army lodging consists of temporary short term housing for transient personnel and authorized guests. (Note: This housing was formerly referred to as unaccompanied personnel housing temporary duty (UPH(TDY)) and guest housing.) AR October

22 b. Permanent party housing. The objective of FH and UPH(PP) is to provide adequate housing for eligible military and DOD civilian personnel who are permanently assigned or attached to installations or to activities located within a 1 hour commute of an installation (see paras 3 3, 3 6, 3 7, and 3 27 through 3 34). c. Army lodging. The objectives of Army lodging (see AR 215 1) are as follows: (1) Provide accommodations to military and DOD civilians visiting installations in temporary duty (TDY) status and to other authorized guests. (2) Provide short term accommodations for (a) Military personnel and/or their families arriving or departing installations incidental to permanent change of station (PCS). (b) DOD civilian personnel and/or their families outside CONUS (OCONUS) arriving or departing installations incidental to PCS. (c) Other authorized guests Entitlements a. Housing. Assignment of Government housing to permanent party personnel is not an entitlement. Permanent party personnel are entitled to housing allowances to secure private housing in the civilian community if Government housing is not provided. b. Furnishings. (1) Family housing. Persons eligible for family housing have no legal entitlement to Government provided furnishings. Furnishings are provided when it is considered in the best interest of the Government. ( 2 ) U n a c c o m p a n i e d p e r s o n n e l h o u s i n g. P e r s o n n e l a s s i g n e d t o U P H a r e a u t h o r i z e d G o v e r n m e n t p r o v i d e d furnishings General guidelines a. All housing facilities, services, and programs will be operated in support of the Army Communities of Excellence Program so as to improve the quality of life and provide comfortable places for people to live. Continued qualitative improvement is the yardstick for measuring excellence. b. The private sector is normally relied on as the primary source of housing. The Government will provide housing only where private sector housing is not available, is too costly, or is substandard. Exceptions are for military necessity (see DOD R, vol 2B, chap 6, para B). c. Community homefinding, relocation, and referral services will be provided to locate adequate housing in the civilian community. Installations must certify that they have actively pursued off post housing within the housing market area (para 14 4). d. Off post housing will be provided on a non discriminatory, equal opportunity basis regardless of race, color, religion, national origin, gender, age, disability, or familial status (see DODI , para 4.1). e. Provisions for providing housing facilities accessible to physically handicapped individuals will be in accord with the Uniform Federal Accessibility Standards. (1) For military FH, at least 5 percent of the total inventory but not less than 1 unit (on an installation by installation basis) of all housing will be accessible or readily and easily modifiable for use by persons with disabilities. Common areas such as, parking, play areas, streets, and walks, and common entrances to multi unit buildings and facilities will be designed and built to be accessible. In addition, persons with disabilities must have access to programs and activities conducted in public entertainment areas of Government FH units and in support facilities provided for Government FH residents. (2) Unaccompanied personnel housing for able bodied military personnel only need not be designed to be accessible to physically handicapped individuals, but accessibility is recommended since the use of the facility may change with time. f. In general, housing managers will make decisions on the basis of the prudent landlord concept, that is, consider whether a prudent landlord in the private sector would take a proposed action. g. Residents of housing facilities may be held liable for damage to any assigned housing unit, or damage to or loss of any equipment or furnishings assigned to or provided such residents if the damage or loss was caused by the negligence or willful misconduct of the residents or their family members or guests. This includes loss or damage caused by pets (see para 8 8). h. The basic Self Help Program, which is in concert with the prudent landlord concept, optimizes the use of scarce resources, and gives residents a feeling of homeownership, will be employed to the maximum extent practicable. i. Soldiers or DOD civilians who are stationed in a foreign country, and whose housing status is not the acknowledged responsibility of any other DOD component or Government agency program, will be supported by the military department that has construction agent responsibility for that country. j. Housing managers at all levels will be aware of Federal, State, and local resources and/or assistance available for detecting and reducing drug related (including alcohol) incidents in on and off post housing. 4 AR October 2005