RECRUITMENT NOTICE. $29,281 to-$37,112 per year which includes the employee s 6% PERS contribution

Transcription

1 RECRUITMENT NOTICE POSITION: DEPARTMENT: RATE OF PAY: SCHEDULE: Volunteer Specialist Operations $29,281 to-$37,112 per year which includes the employee s 6% PERS contribution Part-time, regular 30 hours per week. Work schedule includes nights, weekends and holidays. GENERAL STATEMENT OF DUTIES: Develop, plan, and administer programs utilizing volunteers to support division-wide needs including program planning and coordination, program promotion and marketing, recruitment, training, and administration of volunteers and related outreach activities. Position reports to the Volunteer Coordinator in the Human Resources Division of the City Manager s Office. ESSENTIAL DUTIES & RESPONSIBILITIES include the following; other duties may be assigned. Coordinate division volunteer program, including interacting with staff to identify, develop, and prioritize needs for volunteer staffing. Develop training procedures and processes necessary to administer a wide range of volunteer opportunities within the division. Provide input on strategies for ongoing volunteer recruitment and retention to a variety of audiences. Develop work plans, time lines and resource allocations for assigned projects. Provide orientation and training of episodic volunteers in groups of people. Establish and maintain good working relationships with service organizations, business leaders, school officials, scouting leaders, and community leaders. Maintain accurate records and provide timely statistical and activity reports on volunteer participation. Assist with planning, and participate in, volunteer recognition programs.

2 SUPERVISORY RESPONSIBILITIES: Direct supervision of volunteers is a primary responsibility of this classification, including directing work; appraising performance, addressing complaints and resolving problems. Responsibilities include coordination with Human Resources to guarantee that recruitment, selection, placement and utilization of volunteers are in accordance with City policies and applicable laws. This classification is responsible for the interviewing, screening, placement and orientation of volunteers within the division in which the volunteer is assigned. EDUCATION and/or EXPERIENCE: Three years experience in supervision or coordination of volunteer services or a Certificate of Volunteer Management. Bachelor's degree in Geography, Urban Forestry, Native Botany or related field or equivalent of a minimum of 4 years work experience and education in urban forestry and/or wetland restoration. Knowledge of GIS preferred. Any equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position. SPECIAL SKILLS/ABILITIES: Innovative, creative approaches to developing and utilizing volunteers. Working knowledge of practices and principles of effective volunteer recruitment techniques. Working knowledge of effective program management principles and practices. Working knowledge of effective motivation and administration of volunteers. Working knowledge of strategic planning methods with an emphasis on services related to volunteer program. A full understanding of wetland hydrology, geology, topography and ecology. Ability to identify native trees and shrubs of the north Willamette Valley, and plan best planting material for reforestation sites. Ability to create reforestation plan including site preparation, removal of evasive plants, proper plant placement, order plant materials, area maintenance, and delegation to community volunteers. Flexibility and ability to respond quickly to changing conditions. Ability to work outdoors for long periods of time; ability to withstand exposure to a wide range of weather conditions and temperatures. Ability to establish and maintain effective working relationships with employees, contractors, other agencies, public officials and the general public. Ability to speak to audiences of all sizes about topics relative to the volunteer program. Ability to occasionally deal with upset or difficult individuals. Ability to work nights weekends and holidays. Working knowledge of Microsoft Word, Excel, databases and other similar software programs. Familiarity with Volgistics Volunteer Management Software preferred. Knowledge of Spanish is an asset. Certificate of Volunteer Management (CVA) is desirable. Possession of, or the ability to obtain with six months, a valid driver's license and CPR and First Aid certification. HOW TO APPLY: There are several ways to request a recruitment packet: 1) Visit our web site to print the materials, or, 2) a request to recruitment@ci.tualatin.or.us, or 3) Voice mail system , option #8 and after you identify which packet you wish to receive, leave your mailing instructions and a contact phone number. Completed materials may be 1) ed to recruitment@ci.tualatin.or.us, 2) mailed to Human Resources, City of Tualatin, SW Martinazzi Avenue, Tualatin, OR 97062, or 3) faxed to ; If you need accommodation in the process please call Human Resources at For more information Volunteer Coordinator veggleston@ci.tualatin.or.us. Materials must be received by 5:00 pm, September 5, Selected candidate must successfully complete a thorough background check, pre-placement exam and drug screen. The City of Tualatin is an Equal Opportunity Employer.

3 Volunteer Specialist - Required Supplemental Questions: Answer the following questions in no more than 2 pages. (Paramenters: singlesided, single-spaced, size 12 Arial font, with no less than one-inch margins.) 1. The City of Tualatin Operation s volunteers supplement and support the work of paid staff in the Tualatin s parks, greenways, and water quality facilities. Describe your experience working with and managing episodic volunteers at events, including planning, pre-event preparation, on-site orientation and training, event reflections and post-event evaluation. 2. At the City s Put Down Roots in Tualatin events we have approximately 65% of the volunteers pre-register. Attendees range from age four to octogenarians, including scout and civic groups. Describe in detail how you would manage an event with 80 people registered. What elements of volunteer management would you use to provide a quality experience for all volunteers? 3. A primary focus of our Operation s programming objectives is to make improvements to our natural environment, including invasive species removal and native plant habitat restoration. What type of educational and work related experience do you have that would assist us in meeting these goals? 4. Some examples of typical projects our volunteers are involved with include park bench repair/replacement, trail renovation/reconstruction, or other typical park site improvements. Have you any experience coordinating similar types of efforts? Do you have any ideas on other types of project work that would serve the park system and community? Please check your level of fluency in the Spanish language, oral and written. None Some Moderate/Semi-fluent Fluent Please check all certifications you currently hold. CPR First Aid CVA

4 CITY OF TUALATIN APPLICATION FOR EMPLOYMENT PHONE: (503) SW MARTINAZZI AVE. TDD: (503) TUALATIN, OREGON FAX: (503) (PLEASE PRINT OR TYPE) Date of Application Position Applied For: Name Last First Middle Street Address Number City State Zip Code Mailing Address Number City State Zip Code Contact Phone Contact Phone (Include area codes and indicate phone type: home, cell, work, etc.) (please print clearly) Education and Training Name and Location No. of Years Attended Type of Degree/ Certificate Received High School/ Equivalent Vocational/ Technical College/ University Graduate/ Professional Licenses and Certificates Description Issuing Authority ID# Expiration Date (Specialty certifications are required when stated on the recruitment notice.) List any special training, machine skills, office equipment, languages and other special skills you may have that are pertinent to the position for which you are applying. COT Form ( )

5 Employment Experience Start with your present or most recent job. Include military service assignments and volunteer activities. Employer: Phone: Address: City: State: Zip: Job Title: Supervisor: Reason for Leaving: May we contact this Employer? YES NO Hours worked per week: Dates employed (month/year) From: To: Hourly Rate/Salary: Starting: Final: Work Performed: Employer: Phone: Address: City: State: Zip: Job Title: Supervisor: Reason for Leaving: May we contact this Employer? YES NO Hours worked per week: Dates employed (month/year) From: To: Hourly Rate/Salary: Starting: Final: Work Performed: Employer: Phone: Address: City: State: Zip: Job Title: Supervisor: Reason for Leaving: May we contact this Employer? YES NO Hours worked per week: Dates employed (month/year) From: To: Hourly Rate/Salary: Starting: Final: Work Performed: COT Form ( )

6 References List the names of three persons, other than former employers and relatives, having knowledge of your character, experience, or skills. Name Business: Name Business: Name Business: Telephone: Address: Telephone: Address: Telephone: Address: Supplemental Information Do you possess a valid Driver's License? STATE # (Unless a valid driver's license requirement is stated in the recruitment notice, you need not answer.) YES NO Are you legally eligible for employment in the US? YES NO Regular employment is contingent upon successful completion of an employment entrance medical YES NO exam and drug screen. Are you willing to take the exam and drug screen? Are you able to perform the job requirements described in the recruitment notice? If "NO", would you be able to perform the job requirements described in the recruitment notice with a reasonable accommodation?* YES NO On what date will you be available for work? Referral Source: Advertisement Friend/Relative Walk-in/Employment Agency Other * Applicants with disabilities who will require a reasonable accommodation in order to take any employment test must advise the City in advance and submit documentation of the need for the accommodation with the request. Please check box if you are enclosing a résumé with this application: Applicant's Statement I hereby certify that this application contains no misrepresentations or falsifications and that the information given is true and complete to the best of my knowledge and belief. I understand that misrepresentation or omission of facts called for on this application is cause for cancellation of the application and/or dismissal from employment. I understand that background or security checks will be conducted as deemed necessary. I authorize the City of Tualatin to make any necessary and appropriate investigations to verify the information contained herein. Signature of Applicant Date An Equal Opportunity Employer Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, or the presence of a disability. COT Form ( )

7 Notes State any additional information you feel may be helpful to us in considering your application. COT Form ( )

8 CITY OF TUALATIN, OREGON Veterans Preference Form Under Oregon law, veterans who meet minimum qualifications for a position may be eligible for employment preference. If you think you may qualify, please read the following checklist carefully. Check the box for each item that is appropriate. If you need further explanation or have special circumstances, please contact Human Resources at This completed form and the required documentation must be submitted to the City of Tualatin at the time you submit your application. A. QUALIFIED VETERAN QUESTIONS: You may claim veterans preference if you check at least one of the boxes below and provide proof of eligibility by submitting a copy of your DD-214 or 215. ORS (e) I served on active duty with the Armed Forces of the United States for a period of more than 90 consecutive days beginning on or before January 31, 1955, and was discharged or released under honorable conditions; or I served on active duty with the Armed Forces of the United States for a period of more than 178 consecutive days beginning after January 31, 1955, and was discharged or released from active duty under honorable conditions; or I served on active duty with the Armed Forces of the United States for 178 days or less and was discharged or released from active duty under honorable conditions because of a service-connected disability; or I served on active duty with the Armed Forces of the United States for 178 days or less and was discharged or released from active duty under honorable conditions and have a disability rating from the United States Department of Veterans Affairs; or I served on active duty with the Armed Forces of the United States for at least one day in a combat zone and was discharged or released from active duty under honorable conditions; or I received a combat or campaign ribbon or an expeditionary medal for service in the Armed Forces of the United States and was discharged or released from active duty under honorable conditions; or I am receiving a nonservice-connected pension from the United States Department of Veterans Affairs. "Active duty" does not include attendance at a school under military orders, except schooling incident to an active enlistment or a regular tour of duty, or normal military training as a reserve officer or member of an organized reserve or a National Guard unit. B. QUALIFIED DISABLED VETERAN QUESTIONS: You may claim additional employment preference if you can check at least one box in the section below and provide proof of eligibility by submitting both of the following documents: 1. A copy of your DD-214 or 215, Certificate of Release or Discharge, Copy 4, and 2. A public employment preference letter from the United States Department of Veterans Affairs. To order the letter, call and request a public employment preference letter.

9 ORS (c) I am entitled to disability compensation under laws administered by the United States Department of Veterans Affairs; or I was discharged or released from active duty for a disability incurred or aggravated in the line of duty; or I was awarded the Purple Heart for wounds received in combat. I hereby claim veteran's preference and certify that the above information is true and correct. I understand that any false statements may be cause for my disqualification or dismissal, regardless of when discovered. Print Name - - Social Security Number Signature of Applicant Date Position Applied for: ORS Preference will not be awarded without the appropriate documentation. You must submit your DD-214 or 215 in all cases. If you are claiming disabled veteran preference you must also submit the public employment preference letter from the Department of Veterans Affairs. You will not receive preference without these accompanying documents.