The successful bidder must give priority service, without appointment, to JCSO vehicles and must provide 24-hour emergency service.

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Mary Tate
8 years ago
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1 INSTRUCTIONS TO BIDDERS FOR JCSO VEHICLE MAINTENANCE & REPAIR The JCSO maintains a vehicle fleet of approximately 190 vehicles most of which are manufactured by the Ford Motor Company but the fleet also includes ATV S, larger vehicles such as vans and trucks, and boats of various sizes. The successful bidder should be able to provide a one-stop shop for all required maintenance, repair and installation of items and equipment as specified for all JCSO vehicles and boats. Preference will be given to bidders who have prior experience with the service of high performance law enforcement vehicles and the installation of specialized law enforcement equipment such as, but not limited to, emergency lights, sirens, computers, prisoner screens, audio/video units, etc., as more fully detailed in the attached bid form. The successful bidder must give priority service, without appointment, to JCSO vehicles and must provide 24-hour emergency service. The successful bidder must have a facility which is absolutely secure 24/7 and that is capable of accepting JCSO vehicles driven or towed to the facility at all times of the day or night. The Jefferson County Sheriff s Office reserves the right to visit the successful bidder s place of business to inspect and evaluate the security and the vehicle service/storage areas. To limit down time for vehicles and due to the need for priority service without appointment, only auto service businesses located within Jefferson County, Kentucky, will be considered for award of this contract. Bidders should use the attached bid form to submit bids. The list of services and repairs on the bid form is not meant to be comprehensive but exemplifies the most common types of necessary service. The information submitted on the bid form will be used by the JCSO to select the lowest and best bidder with equal weight given to the above listed qualifications and evaluation criteria and cost of services. While the JCSO prefers a price per service for many of the below listed items, it also recognizes that many items are not readily amenable to such a pricing structure and bidders will not be penalized for using the alternative method of Parts Cost and Labor. BECAUSE PARTS COST WILL BE DEPENDENT UPON MAKE AND MODEL OF THE VEHICLE, SUCH ITEM SHOULD NOT BE EXPRESSED IN MONETARY CHARGES BUT IN TERMS RELATIVE TO THE BIDDERS ACTUAL COST FOR A PARTICULAR PART, e.g., BIDDER S ACTUAL COST (BAC) OR BAC + 10%. Labor should be priced at an hourly rate. Bidders are encouraged to attach explanatory addenda to their bids to assist the JCSO in its evaluation. 1

The successful bidder should be able to provide a one-stop shop for all required maintenance, repair and installation of items and equipment as specified for all JCSO vehicles and boats.

2 Bidders should complete the attached bidding form, date and sign it where indicated, and HAND DELIVER the bid package to the JCSO, 531 Court Place, Suite 604, Louisville, KY 40207, no later than 11:00, local time, on August 19, BID FORM FOR JCSO VEHICLE MAINTENANCE AND REPAIR CONTRACT MECHANICAL REPAIRS: Computer Analysis/Diagnostic Engine Tune-up Oil Change & Lube Oil Change & Filter (Diesel Engines) Rotate and Balance Tires Mount & Balance New Tires Tire Repair/Plug Brake Service Per Axle for Pads & Turning Rotors) Brake System Flush Suspension Repairs (struts, ball joints, tie rod ends, etc.) Motor/Engine repairs Electrical System Repairs Rear End Repairs Power Steering (flush and fill) Power Steering Repairs 2

BID FORM FOR JCSO VEHICLE MAINTENANCE AND REPAIR CONTRACT MECHANICAL REPAIRS: Computer Analysis/Diagnostic Engine Tune-up Oil Change & Lube Oil Change & Filter (Diesel Engines)

3 2 Wheel Alignment 4 Wheel Alignment Radiator Flush & Fill Induction Cleaning Service Fuel Injection Service Air Conditioner Recharge Air Conditioner Repairs Engine Replacement (transfer engine from surplus vehicle) TRANSMISSIONS: Transmission Service (fluids, etc.) Remove and Replace Transmissions Remove, Rebuild, Replace Transmissions ATV S: Oil Changes/Replace Filters Replace Tires Suspension/Front End Repairs (Including Body Parts) TRAILERS: Mount and Balance Tires Repair/Replace Hub Assembly Axle Repair 3

4 Tongue Repair Service Runs for on-site Repairs BOATS: Replace and/or Charge Battery Engine Repairs Service Runs for on-site Repairs BODY WORK: Remove and replace damaged parts w/parts from surplus/wrecked units Install new parts (when necessary) Stripe and Decal Vehicles w/required JCSO markings Remove all decals and emergency equipment from surplus/wrecked vehicles Detail Vehicles (inside and out) SPECIALTY UNITS: (FOR INFORMATION ONLY) Personnel Carrier Service and Maintain Deuce Service and Maintain 40 ft Trailer Maintain/Service Brakes EMERGENCY EQUIPMENT: (ITEMS MAY BE GROUPED & BID AS PACKAGE) Make and install wiring harnesses for emergency equipment including: Fog lights Sirens and Siren boxes 4

surplus/wrecked vehicles Detail Vehicles (inside and out) SPECIALTY UNITS: (FOR INFORMATION ONLY) Personnel Carrier Service and Maintain Deuce Service and Maintain 40 ft Trailer

5 Flashlight charger Speakers Headlights Back-up lights & Brake lights, Spotlight, License plate lights, and Dash lights Install running board lights Install emergency light bars Install side mirrors w/led surface mount lights Install arrowsticks Install charge guard Install front and rear wire cages SPECIALTY EQUIPMENT: (INCLUDE WIRING COST) Install car alarm systems Install computer and computer stand Install memory card video recorder Install back-up cameras Install dash cameras Install radar unit Install K-9 cages Window Tinting BIDDER INFORMATION AND BID SIGNATURE PAGE COMPETITIVE SEALED BID 5

cages SPECIALTY EQUIPMENT: (INCLUDE WIRING COST) Install car alarm systems Install computer and computer stand Install memory card video recorder

6 SUBMITTED BY: By signing below, Bidder agrees that it binds itself unconditionally to all requirements in this Bid. Include this page in your response to this Bid. Full Legal Name of Bidder: Authorized Agent Name: Title: Address: Address: Telephone Fax: Authorized Agent Signature: Date: 6

Include this page in your response to this Bid.

7 The section below will be completed by the Sheriff only if Bidder is awarded a contract under this Bid. The Office of the Jefferson County Sheriff Colonel John Aubrey, Sheriff Date: Contract Term: Effective: Expires: 7

The Office of the Jefferson County Sheriff Colonel

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