Surf Life Saving Australia - Circular

Transcription

1 - Circular Title: Document ID: 33/15-16 Audience: From: Nominations for SLSA Position: ICT Governance Group SLS Member Presidents & Secretaries State / Territory Centres, Branches & Clubs SLSA Directors, Advisors, Committee Chairs Interested Parties Melissa King, Chief Executive Officer Date: 22 December 2015 Subject: Summary: Summary EOI for ICT Governance Group SLS Member Call for Nominations EOI sought for SLSA ICT Governance Group SLS Member Nominations are invited from suitably qualified and experienced members for the ICT Governance Group. The position will be for a 2 year term, ie January 2016 December Nominations of candidates for the ICT Governance Group must be in the written form (58/11/A) prescribed by the Board (attached). Nominations must be endorsed by the Nominee s Club and State/Territory Centre. Candidates must consent to their nomination. Failure to provide a written resume will result in non-acceptance of the nomination. Candidates will be assessed against the skills outlined in the position description attached and recommendations of the Interview Panel will be submitted to the SLSA CEO. Overview of Responsibilities & Obligations Members interested in nominating for this position should carefully read the SLSA Constitution, policies and the attached Position Description and Terms of Reference to confirm his/her eligibility, willingness, capability and capacity to fulfil the important responsibilities associated with these roles. All documents are available on the SLSA website All these documents are available on the SLS website (via the members portal), or from the SLSA CEO s EA, Nicole Vlakic by phoning (02) Interested persons are also encouraged to discuss the roles and expectations (in confidence if desired) with the SLSA CEO. Please refer to the attached Position Description for a full listing of responsibilities, skills and qualifications required. Key Dates Properly completed forms and resumes must be received by hand, mail or fax at the nominee s respective State/Territory Centre by 5.00pm Monday 11 January, State/Territory Centres must forward all nominations, with endorsement or otherwise, to SLSA Chief Executive Officer. Such nominations must be received by the SLSA CEO by 5.00pm Friday 15 January, Need Advice or Help? Prospective nominees can contact the SLSA Chief Executive Office if any clarifications or explanations are required. Enc. Rosebery, NSW 2018 ABN Page 1 of 9

2 Position Description ICT Governance Group SLS Member Below are the Skills, Knowledge and Experience required: 1. Project Management - Change management This skill set informs the ICT Governance Group on the necessary controls and governance frameworks required to introduce and manage large scale business systems. Sound knowledge and minimum of 10 years experience with the development and governance of enterprise ICT business systems. Skills and experience required includes: ICT Project management and project reporting ICT Business case preparation and assessment ICT Risk management ICT stage gate reviews Change management planning 2. Business Solutions Architecture This skill set informs the ICT Governance Group on the strategic positioning and integration of business systems to ensure that business needs, processes and services are optimised. It also ensures that systems are integrated, data is not duplicated, has integrity, can be easily accessed and shared. Sound knowledge and minimum of 10 years experience with the development of business systems architecture. Skills and experience required includes: Enterprise software/solutions architecture Business system analysis Data architecture and data governance Identity and access management 3. Technology Architect - (These are desirable skills only as this role can be performed by a consultant as required) This skill set informs the ICT Governance Group on the ICT technology that supports the organisations business systems and advises on technology, ICT infrastructure, security, user access and system performance. Sound knowledge and minimum of 10 years experience with the management and development of enterprise ICT architecture and systems. Desirable knowledge and experience includes: Technology infrastructure Web infrastructure Cloud infrastructure Remote and mobile technologies. Communications Security Rosebery, NSW 2018 ABN Page 2 of 9

3 SLSA ICT Governance Group Purpose: Terms of Reference The ICT Governance Group is to ensure that the SLSA ICT business systems deliver efficient use of resources (people and time) to achieve maximum benefit for SLS movement (SLS Operations and members including commercial activities). Terms of Reference: The Terms of Reference for the Group are: Role Ensure that ICT business systems meet the requirements of the organisation and its members to deliver SLS 2020 Strategic Plan. Ensure all new ICT project proposals in excess of $30K are accompanied by a business case prior to consideration for endorsement by EMG/SLSA Board. Review progress reports on current projects. Monitor the effectiveness of existing SLSA business systems by agreed criteria determined by ICT Governance Group. Review all state based ICT projects to ensure alignment and collaboration of knowledge and resources Review and maintain a risk register on all ICT business systems as part of the SLSA risk register Review and maintain an ICT program of work. Ensure that the SLS ICT strategic plan is costed, current and receives Board endorsement. Prioritise development where conflict may exist in capacity, resources and timing. Review customer satisfaction survey Scope The governance of all current and proposed ICT business systems (BAU and Project). The review and endorsement of all State business systems current and proposed. Consultation / Submissions: Submissions to the ICT Governance Group will only be accepted from the Executive Management Group. Submissions by ICT systems owners / business owners must first be accepted by the EMG. The ICT Governance Group will consider or be informed on ICT matters by the SLSA ICT Innovation Leadership Forum. See attached Business Case Guidelines for approved submission format. Composition: The ICT Governance Group will include: SLSA CEO Board members (x2) SLS Club members with extensive ICT knowledge and experience (x2) EMG (x2) Independent ICT Business Strategist General Manager Corporate Services SLSA ICT Manager (ex officio) Where a Group member is unable to attend a meeting a pre-approved proxy can attend instead. Preapproved proxies can only be determined as a result of agreement between the member and the chair and they will be noted with members name. Guests can be invited by Chair to present on individual topics, they will only be invited for time required to present. Rosebery, NSW 2018 ABN Page 3 of 9

4 Secretariat support to the Group will be by the ICT Manager or Project Officer Term: Meeting Frequency: Appointed By: Reports to: Ongoing Chairperson (CEO), General Manager Corporate Services, SLSA ICT Manager Two year duration Board Members (2), EMG (2), Independent ICT Business Strategist The Group will meet monthly with the ability to consider matters out of session as required. SLSA Board The ICT Governance Group is to present a quarterly report to the Board including progress against the agreed work program. Records of the ICT Governance Group meetings will be provided to members. Outcomes of decisions will be communicated to the Board and the EMG. Report due: Quarterly to the SLSA Board Rosebery, NSW 2018 ABN Page 4 of 9

5 Form 58/11/A Expression of Interest: ICT Governance Group SLS Member Please type all responses Please attach additional information if space is not sufficient EOIs must be submitted by COB Monday 11 January 2016 (no late submissions will be accepted) with interview taking place week commencing 18 January EOIs should address the Skills, Knowledge & Experience, as outlined in the Position Description Please return Club/Branch/State endorsed EOI by to: Ms Melissa King SLSA CEO Selection process Only shortlisted candidates will be interviewed by the Interview Panel. After interviews, recommendations will be presented to the CEO for appointment. Availability Candidates must be available to attend interview by the Interview Panel during the week commencing 18 January Successful candidates must be available to attend the first ICT Governance Group meeting during the week commencing 1 February 2016 in Sydney, NSW. Privacy These personal details are being collected by for the purpose of electing office bearers for Surf Life Saving Australia Limited. The personal information will be disclosed to the Board and staff. If elected, the personal information will be held on the SLSA Database and published in the SLSA Directory. Details from the SLSA Database will not be disclosed to any further parties unless such disclosure is required as part of the normal and proper business of SLSA or the law. You have the right to access the information held about you by. This Expression of Interest is made by: for the position of: ICT Governance Group SLS Member (Nominees Name) Proposer: Position: (Name) Signature: Date: Seconder: Position: (Name) Signature: Date: Rosebery, NSW 2018 ABN Page 5 of 9

6 Nominees details First Name Last Name Spouses Name Virgin Velocity No. SLSC Club Date of birth Male / Female Address State Postcode Town Phone (H) Phone (W) Phone (M) Fax Nominees Endorsement I, agree to my nomination to the office of ICT Governance Group SLS Member and further acknowledge and agree to comply with the duties, responsibilities and codes of conduct of this position and SLSA. (Signature) (Date) Rosebery, NSW 2018 ABN Page 6 of 9

7 Club Endorsement Club name Name, and position of club contact Name Signature Position Date State Endorsement State name Name, and position of state contact Name Signature Position Date Office use only (This section must be completed by state centres before being forwarded to SLSA) Nomination received on: Necessary Parties notified (Yes/No) Membership Category Membership Approved (Yes/No) Rosebery, NSW 2018 ABN Page 7 of 9

8 Knowledge & Experience Please provide details relating to the following knowledge and experience expectations for the ICT Governance Group SLS Member position (as per Position Description). Additional pages may be attached if there is insufficient space on this form. 1. Knowledge and experience with the development and governance of enterprise ICT business systems: 2. Knowledge and experience with the development of business systems architecture: 3. Knowledge and experience with the management and development of enterprise ICT architecture and systems: Skills & Experience 1. Ability to positively engage with and influence a broad range of stakeholders, including the Members with contrasting priorities: 2. Have excellent presentation, communication and advocacy skills: Rosebery, NSW 2018 ABN Page 8 of 9

9 3. Ability to show initiative, prioritise and meet commitments and deadlines: 4. Project management skills and experience: 5. Risk management skills and experience as it relates to ICT: 6. Business systems analysis skills and experience: 7. Future Goals & Objectives Please outline the key goals and objectives you will bring to the role: Resume Please attach a personal resume. Rosebery, NSW 2018 ABN Page 9 of 9

10 Form 58/11/A Expression of Interest: ICT Governance Group SLS Member Please type all responses Please attach additional information if space is not sufficient EOIs must be submitted by COB Monday 11 January 2016 (no late submissions will be accepted) with interview taking place week commencing 18 January EOIs should address the Skills, Knowledge & Experience, as outlined in the Position Description Please return Club/Branch/State endorsed EOI by to: Ms Melissa King SLSA CEO Selection process Only shortlisted candidates will be interviewed by the Interview Panel. After interviews, recommendations will be presented to the CEO for appointment. Availability Candidates must be available to attend interview by the Interview Panel during the week commencing 18 January Successful candidates must be available to attend the first ICT Governance Group meeting during the week commencing 1 February 2016 in Sydney, NSW. Privacy These personal details are being collected by for the purpose of electing office bearers for Surf Life Saving Australia Limited. The personal information will be disclosed to the Board and staff. If elected, the personal information will be held on the SLSA Database and published in the SLSA Directory. Details from the SLSA Database will not be disclosed to any further parties unless such disclosure is required as part of the normal and proper business of SLSA or the law. You have the right to access the information held about you by. This Expression of Interest is made by: for the position of: ICT Governance Group SLS Member (Nominees Name) Proposer: Position: (Name) Signature: Date: Seconder: Position: (Name) Signature: Date: Rosebery, NSW 2018 ABN Page 1 of 5

11 Nominees details First Name Last Name Spouses Name Virgin Velocity No. SLSC Club Date of birth Male / Female Address State Postcode Town Phone (H) Phone (W) Phone (M) Fax Nominees Endorsement I, agree to my nomination to the office of ICT Governance Group SLS Member and further acknowledge and agree to comply with the duties, responsibilities and codes of conduct of this position and SLSA. (Signature) (Date) Rosebery, NSW 2018 ABN Page 2 of 5

12 Club Endorsement Club name Name, and position of club contact Name Signature Position Date State Endorsement State name Name, and position of state contact Name Signature Position Date Office use only (This section must be completed by state centres before being forwarded to SLSA) Nomination received on: Necessary Parties notified (Yes/No) Membership Category Membership Approved (Yes/No) Rosebery, NSW 2018 ABN Page 3 of 5

13 Knowledge & Experience Please provide details relating to the following knowledge and experience expectations for the ICT Governance Group SLS Member position (as per Position Description). Additional pages may be attached if there is insufficient space on this form. 1. Knowledge and experience with the development and governance of enterprise ICT business systems: 2. Knowledge and experience with the development of business systems architecture: 3. Knowledge and experience with the management and development of enterprise ICT architecture and systems: Skills & Experience 1. Ability to positively engage with and influence a broad range of stakeholders, including the Members with contrasting priorities: 2. Have excellent presentation, communication and advocacy skills: Rosebery, NSW 2018 ABN Page 4 of 5

14 3. Ability to show initiative, prioritise and meet commitments and deadlines: 4. Project management skills and experience: 5. Risk management skills and experience as it relates to ICT: 6. Business systems analysis skills and experience: 7. Future Goals & Objectives Please outline the key goals and objectives you will bring to the role: Resume Please attach a personal resume. Rosebery, NSW 2018 ABN Page 5 of 5