American College of Veterinary Preventive Medicine Executive Board Minutes St. Louis, MO July 15, am 5 pm Central Time

Transcription

1 American College of Veterinary Preventive Medicine Executive Board Minutes St. Louis, MO July 15, am 5 pm Central Time WELCOME AND CALL TO ORDER Dr. Roger Krogwold - President The roll call of ACVPM leadership was as follows: o Roger Krogwold President present o Mo Salman President Elect present o Margaret (Peggy) Carter Past President present o Marianne Ash Secretary-Treasurer present o David Goolsby Councilor present o Beth Karp Councilor present o Scott Brooks Councilor present o Candace McCall Executive VP present o Rosalie Trevejo Epi Specialty President present o Tracy DuVernoy Chairperson Internal Affairs - absent o Nancy Fagan Vice Chairperson Internal Affairs - absent o Deanna Brown Chairperson Membership/Outreach present o Patty Scharko Vice Chairperson Membership/Outreach absent o Kelly Donham Chairperson Continuing Education absent o Susan Miller Vice Chair Continuing Education absent o Thomas Doker Chairperson Communications absent o John New Vice Chairperson Communications absent o Bob Lavan Chairperson Credentials present o Jeff Bender Vice Chairperson Credentials absent o Dale Moore Chairperson Examination present o Brian McCluskey Vice Chairperson Examination present o John Sanders ABVS representative present o Russ Currier Historian Absent o Renee Funk Member of Examination Committee present o Bruce Burham new Epi Specialty President - present ABVS - ANNUAL REPORT SUMMARY Reported by Dr. John Sanders ABVS accepted our report this year with no issues. Biggest topic at the meeting this year concerned recertification of diplomates and the requirement for colleges to develop a recertification process. There was also considerable discussion on the topic of international reciprocity. EPIDEMIOLOGY SPECIALTY REPORT - Reported by Dr. Rosalie Trevejo It was reported that the epidemiology specialty currently has 60 active Diplomates and 13 emeritus Diplomates. Two are currently classified as inactive. No ACVPM Diplomates are scheduled to sit for the 2011 Epidemiology Specialty exam; one Diplomate who submitted an

2 incomplete application decided to wait until the 2012 exam cycle to submit the remaining application materials. One ACVPM Diplomate, Dr. Charles Dodd was certified in It was reported that no one applied to sit the exam this year. The Specialty s Continuing Education Committee has been very active, presenting training programs at both the 2010 and the coming 2011 AVMA conventions. Dr. Bruce Burham has been elected to serve as President of the Specialty for the next two years. Dr. James Wright will begin the second year of his term as Secretary of the Specialty. There was general discussion concerning encouragement of current diplomates to sit the epidemiology exam and how to market benefits associated with membership in this Specialty. It was suggested that the Executive Board review the Power Point presentation developed by Dr. Stephanie Ostrowski on ACVPM Board Certification What can it do for your veterinary career? and consider whether some adaptation of this should be posted to our web site as a reference for those seeking further understanding of the benefits of membership or those presenting on this topic to our general veterinary community. COMMITTEE REPORTS: Examination Committee Reported by Dr. Dale Moore Overall Exam results 65 sat exam 41 passed 63.1% pass rate Multiple Choice - 59 sat exam 72.9% pass rate Essay - 61 sat exam % pass rate Retakes 16 retakes % pass 6 passed of 16 Concern was expressed over the fact that the retake failure rate affects over all pass rate. The 37.5% pass rate on retakes was compared to the 71% pass rate for those taking the exam for the first time. It was recommended that we consider an evaluation of metrics associated with those individuals who have to retake the exam and are repeatedly unsuccessful. A motion was made by Dr. Mo Salman and seconded by Dr. Scott Brooks to approve the Examination Committee s recommended candidates for admission to the college. The motion passed unanimously. Candace was directed to send announcements of success and failure to applicants. It was noted that those who fail will receive their scores with the letter. It was recommended by the Board that we make sure to acknowledge Gary Bowman for his exceptional help with the examination. Dr. Dale Moore will send out hand written thank you notes to proctors and all others who assisted with the examination. She reported that the service from Ohio State is truly exceptional. A motion was made by Dr. Peggy Carter and seconded by Dr. Scott Brooks that the college award a plaque to Dr. Bowman for his service. The motion carried by unanimous vote in favor. Dr. Candace McCall was requested to identify an acceptable award and bring it to the Board for approval.

3 The next item discussed concerned the SME for food safety. It was reported that Dr. Brad Hildebrand would like to see the name of the SME from food safety be changed to SME for food protection and wants to know how that can be accomplished. After much discussion, the consensus of the Executive Board was that no changes should be made to the constitution or bylaws at this time. The examination committee will be directed to change the name of the SME as it sees fit. It was also recommended that the Exam Committee think about naming and definitions in the context of the internal nature of applicants. Dr. Moore s next topic concerned areas of emphasis within the environmental health subject. At this time she turned the discussion over to Dr. Renee Funk, SME for Environmental Health and Toxicology. She reported that within this section, they struggle with the fact that there is no text and little guidance for applicants. The books and references are numerous. She has observed that this section has never had categories from which questions can be drawn in an equivocal manner. She recommended that 5 to 10 categories be identified and questions can be classified and drawn in equal proportions from all categories repeatedly each year. She cautioned that one effect of this process is that it will overall decrease the emphasis on toxicology, which now represents about 50% of the questions in this subject matter area. She asked the Board for their guidance on these proposed changes in the Environmental Health area. Dr. Mo Salman commented that toxicology is the science that impacts all other areas. He asked that Dr. Funk consider further definition of the toxicology category in the context of its inclusion within the other categories. The consensus of the Board was highly supportive of Dr. Funk s proposed management of question selection within the EH and Toxicology subject. Dr. Moore also recommended to the Board that we continue to encourage people to take the training on writing multiple choice test questions so they are prepared to participate later in workgroups to add questions to our database. It was reported that there is now no access to the question writing webinar. It was recommended that we consider posting that webinar on the ACVPM website. Dr Moore will see if she can get access to the files for our future use. Dr. Mo Salman suggested that the College president send a letter of appreciation to people working on question writing workgroups. It was reported that the new SME for Infectious Diseases is Dr. Richard Hill. Dr. Moore also received two additional CVs for this SME position. Dr. Moore will send a note of thanks to those individuals for being willing to serve and ask them to consider assisting us in other areas, such as being part of a workgroup for question development. She also noted that next year we will need to be looking for the next SME for EH and Toxicology to replace Dr. Renee Funk.

4 It was discussed that consideration be given to identifying a method that would provide feedback to the credentials committee regarding characteristics uniquely associated with retake candidates. The intent is to identify risk factors for failure and possibly improve the credentialing process. Bob Lavan and Scott Brooks were asked to look at applicant metrics and exam performance of retakes and define factors that might be associated with success or failure. Credentials Committee - Reported by Dr. Bob Lavan During this year the committee actively reviewed 52 candidates, of which 49 were accepted to sit the exam. Six candidates were referred to the Executive Board because they were previously approved candidates that had deferred in prior years. After credentialing of applicants was completed, the committee began an in depth review of the ACVPM application form, the Credentials Committee Standard Operating Procedures and the ACVPM new applicant instructions. As a result, recommendations for changes to these entities were made. The primary focus was to make the application process consistent with the ACVPM constitution and bylaws. It was also a hope that the changes would make application to sit the exam easier for new applicants and the review of applicants more efficient for the Credentials Committee. A new applicant s checklist was added to the front of the application to hopefully clarify for applicants what the eligibility requirements are for examination by the College. It was noted by Dr. Peggy Carter that Sections 3 & 4 should be stricken from the reference in the application to the bylaws appeal process. Appeal related to credentialing and the examination process is covered entirely by Section 5. There was some discussion that the duties of the Credentials Committee, as reflected in the new version of the SOP, are not consistent with the ACVPM bylaws. It was recommended that this issue be forwarded to the Internal Affairs Committee. Communications Committee - Reported by Dave Goolsby Accomplishments: Produced four newsletters Reviewed one brochure Recommended updates to web site Significant actions: Returned to publishing newsletters on time Added Diplomates in Action section to newsletter Published guidance to AAPHV s new web site for access to AAPHV updates Started updating the ACVPM web site

5 Internal affairs No one present for formal report. A written report was provided. It was noted that the only major change for the year was the provision for use of electronic voting. Membership and Outreach Committee Reported by Dr. Deanna Brown The committee reported on the following four projects for this year: Mentorship Program 10 volunteers; 4 of the 2011 candidates were matched; there are 2 prospective candidates for 2012 Review Committee SOP - no changes identified for this year Late Dues the committee is working on contacting members that are delinquent on payment of dues. As of July 5, 2011 the number delinquent members was as follows: o 60 late for payment of 2011 dues o 20 members 2 years late o 6 members 3 years late o Total value of outstanding dues estimated to be $15,145 Solicitation of support for AVMA Booth the committee reported an excellent response from members to serve at the ACVPM booth this year at the AVMA convention. The Membership and Outreach Committee (M&O) sent a representative to participate in the CDC Clinician Outreach and Communication Activity s Stakeholder Meeting. Dr. David Goolsby attended on behalf of the M&O Committee and reported to the Board on the happenings of the event. In summary, the goal of this organization is to strengthen information sharing networks within the health care realm. COCA currently has 180 partners and is seeking to add AVMA and ACVPM to their list. COCA would also like for participation in their educational events to be eligible CEU units for veterinarians and asked for guidance as to how to get those credits authorized. It was suggested by the Board that we need to refer them to RACE as a means to get the CE certified. Dr. Carter suggested that we put a link on our web site to theirs - COCACDC.gov. The M&O Committee has invited a representative from CDC COCA to share the ACVPM s exhibit booth during the coming ACMA conference. Next year s activities are anticipated to include: continuing the mentorship program; assisting Dr. McCall in collecting late dues and developing a new display for the exhibit booth. The committee asked the Board for budgetary guidance on the last matter.

6 Dr. Brown presented information on options for booth display. Skyline was reported to be the company we used before; prices from various companies were very similar; The committee members would like some budget guidance relative to this project. Dr. Mo Salmon suggested that we might find an outside sponsor for this project and agreed to look into that idea. The committee will come up with some new display options and prices to present to the BOARD. Continuing Education Committee Reported by Dr. Beth Karp The Committee chair was not present to report and so Dr. Karp gave a brief update. She noted that the Committee is working on a revised SOP and would find it helpful to have copies of the final reports associated with the last two certifications at Ohio State University and Minnesota. Dr. Mo Salmon agreed to send the March 10, 2010 report on the certification at OSU. Dr. Kelly Donham is the Committee chair. It was mentioned that the certification site visits for OH State and MN were included in this year s report and maybe should be in the prior year. The committee s revised SOP will be reviewed and commented on at a later date. Some discussion was held concerning preparatory classes that are offered around the country for preparation to take the ACVPM exam. It was mentioned that for ethical reasons we try to maintain a firewall between the management and design of these programs and the College. Regarding recertification of Diplomates, it was first thought that this should be an assignment for the CE committee. Since the task may be very time consuming, it was suggested that we have a workgroup to develop a plan for recertification. It was agreed that Dr. Sanders will address this at the general membership meeting. It was suggested that the workgroup include Dr. Sanders, a member from the CE Committee and Epidemiology Specialty Group and one of the counselors. Dr Carter expressed an interest in participating. Dr Krogwold will appoint a working group or ad hoc committee to work on this. Nomination Committee No report TREASURER S REPORT Reported by Marianne Ash The ACVPM financial reports (prior to final reconciliation by the ACVPM accountant) show that the College has a net income for fiscal year ending June 30, 2011 in the amount of $18,748 with a resulting equity of $150,913. This compares to the net income of $8,628 for fiscal year ending June 30, The increase in income has been from increased dues collections.

7 Dr. Peggy Carter moved that the Board accept the treasurer s report as presented. Dr. Scott Brooks seconded the motion and all voted in favor. There was some discussion of whether the College should consider other funding streams beyond dues and exam fees. The business of continuing education was discussed as a possible fit. EVP AGREEMENT The Board discussed the renewal of the employment agreement between the College and its executive vice president, Dr. Candace McCall. Dr. Peggy Carter moved that the agreement be renewed effective August 1, The agreement will be for a period of 2 years to include an increase in annual salary of $1000 and a bonus of $1000 to be paid to Dr. McCall at signing. Dr. Dave Goolsby seconded the motion and all voted in favor. Other minor changes to the contract were suggested. Dr. Krogwold will make the necessary changes to the contract and discuss the terms with Dr. McCall. Suggested changes included a change to the definition of what items were included in the $7000 business allowance. It was decided that it was better to list what is excluded rather than what is included. Exclusions include; epidemiology and exam committee costs, bank fees, web and other IT costs and insurance costs. The EVP will maintain membership in professional organizations at college expense for those entities necessary to perform college business (ASAE and AVMA). All voted in favor. OLD BUSINESS Application due date Dr Krogwold suggested that we should move the application deadline back to Nov 1 st for 2011 in preparation for OSU changing next year to the semester system and possibly a resulting need to move the date of the exam to an earlier time. Dr. McCall agreed to do this if Joe Adam can get the necessary changes made to the online application in time. Question database It was reported that we are still in need of a statement of work related to development of the online database for exam questions. Dr. McCluskey is working to complete this document. Dr. Mo Salman offered the name of Shawn Case as a contact person for technical guidance in regard to the statement of work. Dr. Peggy Carter asked if we should offer the statement of work for the online database to other developers in addition to Joe Adam. The Board agreed with this suggestion. It was also recommended that consideration be given to locating this database independent of the ACVPM

8 website, with submission of new questions from membership to be on the traditional ACVPM website. NEW BUSINESS Payment for people to attend convention Time did not allow discussion of the topic. Committee replacements It was reported that all replacements have been identified and have accepted the assignment except a replacement for the Internal Affairs Committee. One Health/One Medicine ACVPM initiative/direction It was noted that Article 2 of our Constitution does not reflect the One Health/One Medicine concept. It was recommended that we communicate with Dr. Roger Mahr as to how our College can be a part of and better support the One Health initiative. Dr. McCall will investigate this issue further and also determine what is required to get the college added to the list of supporters for the One Health Initiative on their web site. Dr. Richard Ferris has applied for emeritus status with the College. A motion was made by Dr. Ash to honor his request. Dr. Beth Karp seconded the motion and all voted in favor. A discussion was held concerning scheduling of the future ACVPM meetings held at the AVMA conference. The gap in time between the Executive Board meeting and the Membership meeting is somewhat costly. One recommendation was to have the Membership meeting during lunch on Saturday. The topic was deferred for discussion at a future time. Approval of the minutes of the May 26, 2011 Executive Board meeting were deferred to the next meeting of the Executive Board. Date of Next Meeting o August 25, 2011 at 7pm Eastern time. Dr. Salman motioned to adjourn. Dr. Karp seconded the motion and the motion carried. Meeting was adjourned. Respectfully Submitted: Marianne Ash, DVM, MVPH Secretary Treasurer ACVPM