The Open Public Meetings Act statement was read and compliance noted.

Transcription

1 March 26, 2015 The Township Committee met on the above date with Mayor Jeremy Liedtka calling the meeting to order at 7:00 pm. The meeting opened with the flag salute and a moment of silence. Roll call was taken showing present: Mayor Jeremy Liedtka, Deputy Mayor Michael Hlubik and Committeemen Alexander Robotin, Ron Kolczynski and Richard LoCascio. Also present John Gillespie, Township Attorney and Joseph Hirsh, Township Engineer. The Open Public Meetings Act statement was read and compliance noted. Agenda Matters Mayor Liedtka asked if there are any agenda matters requiring recusal. There were none. Comments from the Public Mayor Liedtka asked if there were any comments from the public, matters appearing on the agenda only. There were none. Public Safety Report Chief Wilson said that Patrolman Semus is home recovering. Mr. Hlubik asked Chief if there was any work on our officer that s on active duty returning. Chief Wilson said not at this time. Engineer Report Mr. Hirsh said that the demolition to the old school should be done in the next week. The building is down but there is a lot of debri that still needs to be moved. Mr. Hirsch said that they scheduled a meeting for next week regarding the Hengeli Drive improvements. Mr. Hirsh said they will have at least 3 quotes for mulching by next week. Mr. Hlubik asked if those quotes will include edging and weeding around the trees. Mr. Hirsh said yes. Lastly, Mr. Hirsh is looking into pricing for the resurfacing at the Jockey and Donlonton Circle playgrounds. Ordinances for Public Hearing Mr. Hlubik made a motion to open the Public Hearing on Ordinance , seconded by Mr. LoCascio. Hearing no public comment, Mr. Hlubik made a motion that we close the Public Hearing, seconded by Mr. LoCascio. All agreed. Mr. Hlubik made a motion seconded by Mr. LoCascio to adopt Ordinance Ordinance to Exceed the Municipal Budget Appropriation Limits and to Establish a CAP Bank.. Roll call; Hlubik yes; Robotin yes; LoCascio yes; Kolczynski yes; Liedtka yes.

2 TOWNSHIP OF CHESTERFIELD ORDINANCE ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK WHEREAS, the Local Government CAP Law, N.J.S.A. 40A: et. seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget up to 1.5% unless authorized by Ordinance to increase it to 3.5% over the previous year s final appropriations, subject to certain exceptions; and WHEREAS, N.J.S.A. 40A: a provides that a municipality may, when authorized by Ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two (2) succeeding years; and WHEREAS, the Township Committee of the Township of Chesterfield in the County of Burlington finds it advisable and necessary to increase its CY 2015 budget by up to 3.5% over the previous year s final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and WHEREAS, the Township Committee hereby determines that a 2.0% increase in the budget for said year, amounting to $51, in excess of the increase in final appropriations otherwise permitted by the Local Government CAP Law, is advisable and necessary; and WHEREAS, the Township Committee hereby determines that any amount authorized herein above that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; NOW, THEREFORE, BE IT ORDAINED by the Township Committee of the Township of Chesterfield in the County of Burlington, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY2015 budget year, the final appropriations of the Township of Chesterfield shall, in accordance with this Ordinance and N.J.S.A. 40A: be increased by 3.5% amounting to $90, and that the CY2015 municipal budget for the Township of Chesterfield be approved and adopted in accordance with this Ordinance; and

3 BE IT FURTHER ORDAINED that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and BE IT FURTHER ORDAINED that a certified copy of this Ordinance as introduced be filed with the Director of the Division of Local Government Services within five (5) days of introduction; and BE IT FURTHER ORDAINED that a certified copy of this Ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within five (5) days after such adoption. Resolutions ~~~~~~~~~~ ~~~~~~~~~~ ~~~~~~~~~~ Mr. Hlubik made a motion seconded by Mr. Robotin to approve Resolution All agreed. TOWNSHIP OF CHESTERFIELD RESOLUTION RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF CHESTERFIELD, IN THE COUNTY OF BURLINGTON, NEW JERSEY APPOINTING PHOENIX ADVISORS, LLC AS FINANCIAL ADVISOR BACKGROUND WHEREAS, the Township Committee of the Township of Chesterfield, in the County of Burlington, New Jersey ("Township") has a need for a financial advisory firm specializing in public finance to assist it in matters relating to, inter alia, the issuance of debt and all matters related thereto; and WHEREAS, the Township Committee solicited four (4) proposals from qualified financial advising firms, and received two (2) responses, both of which have been reviewed, and both of which complied with the Township s RFP for said services; and WHEREAS, Phoenix Advisors, LLC, Bordentown, New Jersey ( Phoenix Advisors ), is a nationally recognized financial advisor with experience in public finance and is able to assist the Township in such matters; and WHEREAS, N.J.S.A. 40A:11-5(1)(a)(i), authorizes the Township to appoint Phoenix Advisors as financial advisor without advertising for bids since the services to be provided are professional in nature; and

4 WHEREAS, the Township has reviewed the credentials, expertise and estimated fees of Phoenix Advisors, LLC for the services to be provided as Financial Advisor and is satisfied that the services will be of the highest quality at a fair and reasonable price. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Chesterfield, County of Burlington, State of New Jersey, as follows: Section 1. Phoenix Advisors is hereby appointed as Financial Advisor to the Township for the year Section 2. The Chief Financial Officer of the Township is hereby authorized and directed to execute, on behalf of the Township, an agreement with Phoenix Advisors for the services to be rendered, subject to review and approval by the Township Attorney. Said Agreement shall be consistent with and incorporate the terms and provisions of the RFP. Section 3. The Chief Financial Officer is hereby authorized to publish notice of this appointment and the terms thereof, as required by applicable law. Section 4. All resolutions, or parts thereof, inconsistent herewith are hereby repealed and rescinded to the extent of any such inconsistency. Section 5. This resolution shall take effect immediately upon adoption. ~~~~~~~~~~ ~~~~~~~~~~ ~~~~~~~~~~ Mr. Hlubik made a motion seconded by Mr. Robotin to approve Resolution All agreed. TOWNSHIP OF CHESTERFIELD RESOLUTION RESOUTION AUTHORIZING EMERGENCY TEMPORARY APPROPRIATION WHEREAS, an emergency condition has arisen in that the Township is expected to enter in contracts, commitments or payments prior to the 2015 budget and no adequate provision has been made in the 2015 temporary budget for the aforesaid purposes, and WHEREAS, the Township Committee will not consider adoption of the 2015 Municipal Budget prior to the meeting of April 23, 2015, and WHEREAS, the total emergency temporary appropriation resolutions adopted in the year 2015 pursuant to the provisions of Chapter 96, P.L (N.J.S.A. 40A:4-20) including this resolution total $ 1,141, for the Municipal Budget and $175, for the Sewer Utility Budget. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Chesterfield in the County of Burlington and State of New Jersey, that in accordance with the provisions of N.J.S.A. 40A:4-20:

5 1. Emergency temporary appropriations be and the same are hereby made in the amount of $1,141, for Municipal and $81, for Sewer as follows: Attachment A Emergency Temporary Appropriations Municipal $ 1,141, Sewer $ 175, Said emergency temporary appropriations will be provided for in the 2015 budget. 3. That one certified copy of this resolution be filed with the Director of the Division of Local Government Services. ~~~~~~~~~~ ~~~~~~~~~~ ~~~~~~~~~~ Discussion Charging a fee to outside organizations to use the Recreation fields and building: Mayor Liedtka said that the Recreation Committee is going to work on a fee schedule so that we can pass an ordinance to start charging outside organization to use the Township fields and recreation building. The money will go towards maintenance of the fields and building. Fenton Lane Baseball Fences: The CTAA is requesting to put up baseball fences on Fenton Lane. They are going to fund the cost of the fences. Mr. LoCascio made a motion to approve the installation of the fences seconded by Mr. Kolczynski. All agree. Mr. Kolczynski said that he has a request from the Recreation Committee to use the Village Square Park for the June carnival. The Township Committee agreed with this request. Mr. Kolczynski said that Nancy Scarafalie from the Environmental Committee is requesting help from the Recreation Committee for the Green Fair on May 9 th. They are looking for some extra tables and help with setting up. Mayor Liedtka asked Mr. Hlubik to ask the Fire Department if we can borrow 15 tables for the Green Fair. Mr. Kolczynski said that he salvaged some bricks from the old school. He thought that the builder might be able to incorporate them in the new municipal building. Payment of Bills Mr. Hlubik made a motion to approve the Bills, seconded by Mr. LoCascio. All agree. MARCH 26, 2015 BILL LIST CURRENT ACCOUNT DESCRIPTION: AMOUNT: AGWAY SALT BIRDS TOWING REPAIR CHEVY TAHOE BURL CO MUNC CLERK ASSOC 2015 MEMBERSHIP BURL CO ASSESSOR ASSOC DUES

6 CREST PAPER PRODUCTS SUPPLIES CREST PAPER PRODUCTS SUPPLIES ENVIRONMENTAL RESOLUTIONS FEB 2015 ENGINEERING 2, FOX LOCKS EXIT DOOR REPAIRED GRAINGER ROPE GRAINGER SUPPLIES GARDEN STATE REMOVAL MARCH 2015 RUBBISH REMOVAL GPANJ - GOV'T PURCHASING 2015 MEMBERSHIP ASSOC MICROSYSTEMS, INC SOFTWARE MAINTENANCE 1, PSE&G FEBRUARY 2015 ELECTRIC 10, PUBLIC WORKS ASSOC OF NJ 2015 MEMBERSHIP PARKER MCCAY FEBRUARY 2015 LEGAL 18, RICOH BUSINESS SYSTEMS APRIL 2015 CONST COPIER TRAP ROCK ROCKITE 2, STATE TOXICOLOGY LABORATORY RANDOM DRUG TESTING STAPLES FEBRUARY 2015 SUPPLIES STORR TRACTOR REPAIR OTTERBINE VERIZON WIRELESS FEBRUARY 2015 AIR CARDS VERIZON WIRELESS FEBRUARY 2015 CELL PHONES SUB-TOTAL CHECKS 38, WIRES: NONE - SUB-TOTAL WIRES - GRANTS ENVIRONMENTAL RESOLUTIONS FEBRUARY 2015 REFORESTATION 3 1, TOTAL GRANTS 1, CAPITAL ENVIRONMENTAL RESOLUTIONS FEBRUARY ELEM SCHOOL 3, DEMO TOTAL CAPITAL 3, TOTAL CURRENT 43, SEWER ACCOUNT: AQUA NEW JERSEY MARCH 2015 WATER PSE&G FEBRUARY 2015 ELECTRIC 1, STAPLES FEBRUARY 2015 SUPPLIES SUB-TOTAL CHECKS 1, SEWER WIRES: NONE - SUB-TOTAL SEWER WIRES - TOTAL SEWER 1, DOG BJ MCNEILL 2015 RABIES CLINIC VET

7 TOWNSHIP OF BORDENTOWN NOV-DEC 2014 ANIMAL CONTROL SVCS TOTAL DOG 1, TRUST ENVIRONMENTAL RESOLUTIONS FEBRUARY 2015 TRUST 1, OZANE, INC. (INSECTROPOLIS) CTASA PROGRAM STAPLES FEBRUARY 2015 SUPPLIES TOTAL TRUST 2, ESCROW CONTROL ENVIRONMENTAL RESOLUTIONS JAN-FEB 2015 ESCROW ENVIRONMENTAL RESOLUTIONS NOV-FEB 2015 HERITAGE ESCROW 4, ENVIRONMENTAL RESOLUTIONS OCT-JAN 2015 TRADITIONS ESCROW 17, ENVIRONMENTAL RESOLUTIONS NOV-JAN 2015 TRADITIONS 2 1, ESCROW PARKER MCCAY NOV 2014 TRADITIONS 2 ESCROW TOTAL ESCROW CONTROL 23, RECREATION ENVIRONMENTAL RESOLUTIONS FEB 2015 REC BLDG CONCRETE WORK TOTAL RECREATION HOUSING NONE - TOTAL HOUSING - PAYROLL : TOTAL PAYROLL - Comments from the Public and Committee GRAND TOTAL $ 72, BILL LIST TOTAL 72, LESS PAYROLL - LESS WIRES - LESS MANUAL CHECK(S) - EDMUNDS TOTAL 72, Mayor Liedtka made a motion to open to the Public, seconded by Mr. LoCascio. Don Coover at 127 Bordentown-Georgetown Road asked Mr. Hirsh if there was any word on when the County will start construction on the circle on Rt, 545. Mr. Hirsch directed the question to Chief Wilson. Chief Wilson said he did not know, but does not think it will be starting this Spring. Pat Iraca from 9 Wright Drive complemented Public Works on a great job plowing the snow this winter.

8 Mr. Coover spoke to the Township Committee about rectifying some inconsistencies in regards to the E&E settlement. Mr. Coover asked that the Township Committee as well as the Planning Board Committee get a full understanding of the TDR Program. Valerie Jones from 21 Bordentown-Crosswicks Rd spoke about E&E in regards to TDR credits. Mr. Hlubik made a motion seconded by Mr. LoCascio to go into Executive Session at 7:42 pm. All agreed. TOWNSHIP OF CHESTERFIELD RESOLUTION A RESOLUTION PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12 WHEREAS, the Township Committee of the Township of Chesterfield is subject to certain requirements of the Open Public Meetings Act, NJSA 10:4-6, et. seq.; and WHEREAS, the Open Public Meetings Act, NJSA 10:4-12 provides that an Executive Session not open to the public may be held for certain specified purposes when authorized by Resolution; and WHEREAS, it is necessary for the Township Committee of the Township of Chesterfield to discuss, in a session not open to the public, certain matters relating to the item or items authorized by Resolution; and WHEREAS, it is necessary for the Township Committee of the Township of Chesterfield to discuss, in a session not open to the public, certain matters relating to the item or items authorized by NJSA 10:4-12b and designated below: Matters required by law to be confidential. Matters where the release of information would impair the right to receive funds. X X Matters involving individual privacy. Matters relating to collective bargaining agreements. Matters relating to the purchase, lease, or acquisition of real property or the investment of public funds. Matters relating to public safety and property. Matters relating to litigation, negotiations and the attorney-client privilege. Matters relating to the employment relationship. Matters relating to the potential imposition of a penalty. Matters relating to deliberations on administrative and/or quasi-judicial matters. NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Chesterfield, assembled in public session on March 26, 2015 that an Executive Session closed to the public shall be held at 7 PM in the Chesterfield Township Municipal Building for the discussion of matters relating to the specific items designated above. It is anticipated that the deliberations conducted in closed session may

9 be disclosed to the public upon the determination of the Township Committee that the public interest will no longer be served by such confidentiality. The foregoing resolution was duly adopted by the Township Committee of the Township of Chesterfield at a public meeting held the 26th day of March Returned to regular session at 8:50 pm. ~~~~~~~~~~ ~~~~~~~~~~ ~~~~~~~~~~ Mr. Hlubik made a motion seconded by Mr. Robotin to hire Thomas Costa as a parttime police officer. All agreed. The meeting was adjourned at 8:55 pm on a motion by Mayor Liedtka seconded by Mr. Hlubik. All are in favor. Respectfully submitted, Rachel Fryc Deputy Township Clerk