BECAUSE YOU HAVE BETTER THINGS TO DO THAN DEAL WITH EXPENSE REPORTS. speechforms. expense SOLUTION SUMMARY. speechforms

Transcription

1 BECAUSE YOU HAVE BETTER THINGS TO DO THAN DEAL WITH EXPENSE REPORTS. expense SOLUTION SUMMARY

2 expense Speechforms Expense is an expense reporting and management solution that allows your business to: Reduce expense processing costs by 80%. Save managers time and hassle in approving expenses. Allow salespeople to be more productive.

3 expense : RESULTS Only Speechforms delivers a way for all parts of an enterprise to effectively report, approve and process expenses using automated systems. Through all 5 steps of the expense reporting processing, Speechforms delivers results that save companies significant time and money. STEP 1: REPORTING THE EXPENSE Salespeople fill out forms using the web or over a mobile phone using our speech based systems or over the web. Reduces the time it takes to fill out an expense report to under 7 minutes - and you can do it while sitting in traffic or waiting for a train. STEP 2: APPROVING THE EXPENSE Managers access filed reports in one location, check for compliance, and approve forms with a single click. " Reduces the time to properly approve an expense report from 1 hour to 10 minutes. STEP 3: PROCESS THE EXPENSE Expenses are processed into payroll or accounting systems with no rekeying of general ledger codes. Reduces the time required by accounting staff from 50 minutes to 15 minutes. STEP 4: PAY THE EMPLOYEE The employee is paid using existing payroll or check writing systems. By expediting approvals and processing, and leveraging existing systems, employees get paid more promptly. STEP 5: REPORT ON EXPENSES Managers can run reports at any time to see where money is being spent - by time period, account, or employee. Cut your spending by up to 25% just by keeping a closer watch on how funds get used. Manage cash flow better by reviewing expenses before they are filed.

4 expense : BENEFITS, REPORTING AND ANALYSIS Who does Speechforms Benefit? Three groups of people: Controllers, Managers and Salespeople. Here s how: CONTROLLERS Control expenses through better compliance checking. No more re-keying of expenses or expense codes. Run insightful reports on overall spending at anytime. MANAGERS Approve expenses from anywhere, at any time. Compare spending by employee and expense type. Easily reject expenses and tie notes to each expense item. SALES CONSULTANTS Report expenses from anywhere sitting in traffic or train without using a PC. Easily track approvals and reimbursements of expenses. File an expense report using 80% less time. Reporting and Analysis When managers review expenses, they can run a report in seconds to review expenses as they compare with other employees, trips, or time periods. Different Types of Reports offered by Speechforms BY EMPLOYEE Which employees are spending the most money? And is it paying off? BY EXPENSE TYPE Which areas are your company spending the most money? BY VENDOR Are there vendors where you should be negotiating better deals for your company? BY TIME PERIOD Easily report expenditures for any given time period. BY CLIENT Where are your expenditures paying off? RESULTS OF BETTER REPORTING Easily determine problem areas that need more careful attention Negotiate better rates with vendors who you consistently use. Manage cash flow more effectively by knowing what expenses are coming Less spending on non-permissible items Deliver reports to upper management in seconds, not hours. SPEECHFORMS REPORTING ALLOWS YOU GET A CLEARER PICTURE OF YOUR COMPANY S SPENDING AND ACT ON ISSUES BEFORE THEY BECOME PROBLEMS.

5 expense : REPORTS Run dynamic reports in seconds. By clicking on any of the headings at the top of each column, expense items or reports are sorted and automatically tabulated with sub-totals. Reports can also be narrowed by specific time periods.

6 expense : COMPLETE WORKFLOW PROCESSING An expense report travels through three different sets of hands and without automation, can cost a lot of time and money. Speechforms automate the process by offering electronic approvals, rejections and processing. FROM THE WORKFORCE.... Once a report item is filed using speech or web based input, reports are filed by clicking on applicable expenses. When you click submit reports are automatically routed to manager for approval. TO MANAGERS.... When an expense item needs tobe rejected they simply add notes and reject that expense item which routes the expense back to the employee for revision. The result: No more confusion over why, or when an expense report is approved and approvals can happen with one click. TO ACCOUNTING.... When an expense report arrives at accounting, all notes related to approvals can be reviewed and receipts can be matched. If the expense report is ready for processing, a single click automatically codes expenses for processing.

7 expense : COMPELLING RETURNS ON INVESTMENT Reasons to invest in expense reporting and management. There are significant cost and productivity savings to be realized by streamlining the expense management process. A recent study by American Express found that travel and entertainment is the third largest controllable expense in today business. Automating the process can cut costs by 80% and reduce your travel and entertainment costs by up to 30%. Speechforms Expense benefits all parts of your organization and is web and speech friendly to make it as easy as possible to use. The result is a solution that saves time, money and hassle for all personnel involved in the expense management process. In fact, an investment in Speechforms Expense can pay for itself in less than 90 days. BUSINESS BENEFITS TO CONTROLLERS AND CFOS: Faster report reconciliation. No re-keying. Enhanced Approvals. More accuracy. Everyone can use it. Reporting. Reports can be processed 80% faster than using manual processes. Expenses go directly from an employees voice to the web to enterprise systems. Online approval processes make it easy to accept or reject reports. Having all reports in one place allows you to keep track of what has been approved and rejected. Everyone in your organization can report expenses regardless of whether they have web access. You can run reports to find out where you can run your business more efficiently. BUSINESS BENEFITS TO MOBILE WORKFORCES File an expense report in seconds. File expenses as they happen. Get reimbursed faster. Use your time productively. Keep track of your expenses. Call, Speak and your data is immediately recorded in a web accessible database. Like after you step into a cab after dinner. Never miss getting reimbursed again! Use less accounting resources to manage expenses. You don t get paid for filing expenses yet you have to get it done. Speechforms Expense lets you use otherwise non productive time. All of your expense items are stored in one place for easy retrieval and reporting. COMPANY-WIDE BENEFITS Reduce the hassles. Reduce errors. Make audits easier. Let s face it: No one enjoys the expense reporting process. You don t put your salespeople in bad hotels because you need them at the top of their game. Make their reporting process easy. Items such as mileage are automatically calculated. When you keep your expenses organized in one system along with all approval notes audits are suddenly easier to manage No more tracking down managers for explanations.

8 Contact us for a demonstration today. by phone , or via at sales@.com. We re the only company that offers expense reporting use web or speech based entry, a 100% managed environment (we take care of everything software, hardware, telecom and maintenance and support) all for a price that offers you an strong return on your investment in expense management. 810 Third Ave Suite 604 Seattle, Washington tel: fax: sales@.com