5 th Anniversary Sunday 17 November 11am - 5pm Featuring Christmas Crafts

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1 5 th Anniversary Sunday 17 November 11am - 5pm Featuring Christmas Crafts Dear Food/Craft Trader, We are pleased to enclose the booking pack for Leicester s Winter Food Festival featuring Christmas crafts. This year we are delighted to be celebrating the festival s 5th anniversary and want to make it the biggest and best Leicester food festival yet! The event coincides with the Christmas lights switch on which attracts crowds of 20,000 to 30,000 people. What better way to promote your business than to trade on one of the busiest days in Leicester city centre? As well as an abundance of fresh produce and a wealth of sizzling dishes from the best producers in the area, the event will also include a full programme of choirs, cooking demonstrations, taster sessions, live music and much more. We will once again be featuring Christmas crafts in order to promote this as a Christmas shopping opportunity. The offer of homemade, unique gifts continues to be a huge draw for shoppers and is just one of the reasons why the Winter Food Festival is so popular. To mark our 5th anniversary, we will be offering our usual early bird discount scheme but with 2009 prices. Make sure to submit your application by 21 October in order to claim the early bird discount. As always, if there are any questions or concerns, please contact Adam Piotrowski directly on or Leicester Market Festival Team

2 Important Information: Please read and complete this form fully and send by post or to the address below: Leicester Winter Food Festival, C/O Leicester Market, 3rd Floor Market Centre, Market Place, Leicester, LE1 5HQ Application form please complete this form in block capitals Company name: Contact person: Address: Town/City: Title: Mr Mrs Miss Other Postcode: Tel: Mobile: Brief description of your product/business/planned activity: Important Information: Closing date for all applications is 4 November All traders must complete a relevant risk assessment to be sent in with their application (market risk assessment template can be found at the end of this application). This information will be used to update our records. We strongly suggest applications are submitted as soon as possible. To achieve a balanced event, management reserves the right to reject applications. If you would like to confirm your booking, please contact Adam Piotrowski on the above details Food and craft stalls will be mixed. Your exact stall placement will be determined by festival staff and you will be notified prior to the event. Bookings will only be secured once we receive the following: full payment for stall and electricity; completed booking form including terms and conditions page signed and dated, risk assessment (craft traders must complete Market risk assessment template but do not need to complete Food risk assessment template ) and proof of food hygiene certificate (for people selling high risk unwrapped food).

3 Typical stall dimensions and booking tariffs Single 7ft < 1.5ft > (height 2.5ft) Double Quad stall illustration Quad 3ft 16ft 2013 Stall Charges (prices shown include VAT): For our 5 year anniversary, traders pay 2009 prices if they book before 21 October. Bookings taken after this date will be charged 2013 prices. See attached map for zoned areas. Please tick the required size, zone and power requirements on the table below. Please note that requests for 6kw + supply can only be taken in the red zone. Zone Single Double Quad Super Quad 2009* * * * 2013 Red Blue/Pink Crafts *2009 prices are only for stall holders who book before 21 October Power No power 0 3 kw 45 3kw 10 kw 70 Total: Stall ( ) + electricity charge ( ) = Please attach a cheque for the correct amount payable to Leicester City Council

4 Proposed power usage for your stall (Diesel/LPG Generators for larger stalls will be permitted at the discretion of management. Please contact directly) Electricity: Yes No Appliance: Appliance: Appliance: Appliance: Amps/Watts: Amps/Watts: Amps/Watts: Amps/Watts: LPG gas: Yes No If yes, what size/amount: Total watts: All appliance details above must be accurate. Only listed items will be allowed on site.

5 Leicester Food Festival and Leicester Markets terms and conditions for all stall holders 17 November ) Hours of trading: am 5.00 pm a) During these times staff must remain at their stall. 2) Setting up times: 6.00am 10.30am a) All vehicles must be removed and your stall must be ready for inspection by 10.00am. Market to be fully cleared by 6.30pm. 3) General guidelines a) Allocation of stalls and sites will be at the discretion of the site managers. No discussions will be entered into. Sizes of stalls are approximates and may vary in size and shape. b) All stall holders must apply to all health and safety guidelines relating to stall set up and fire briefings. c) Stallholders must complete attached risk assessment(s), ensuring that it is available on the day. d) Stallholders will be responsible for providing any equipment required. e) Staff need to be 16 years or older and be eligible to work in the UK. f) Behaviour deemed inappropriate and not conducive to fair trading may lead to the trader being asked to cease trading. g) Stall holders should keep stall free from refuse and clean as they go along. h) Your area is to be left clean and damage free at the end of trading. 4) Catering health and safety a) Please ensure that you have a basic first aid kit within the stall. b) All stalls need to bring their own fire blankets and fire extinguishers and they need to have been serviced within the last 12 months. Site managers will inspect all stalls on the day. c) You must complete the attached relevant risk assessment form(s). d) A visiting environmental health officer and fire officer may check the above, have the right to examine your stall including all equipment, how your food is served and stored. The market and the above have the authority to close down your stall immediately if it fails to meet current food safety/health and safety requirements. e) Some electrical appliances requirements to start-up are more than their constant wattage consumption displayed. You are advised to check prior to the event to guarantee usage. Requirements 6kw+ must be in the red zone. f) The organisers will take no responsibility should stallholders fail to comply with these rules and regulations. 5) Cancellation of stalls a) All stall booking payment is strictly non-refundable due to cancellation by applicants. b) The stallholder shall not have any claim against the organiser in respect of any loss or damage upon the event s failing (for whatever reason) to be held or the event s venue being or becoming wholly or partially unavailable for the holding of the event for whatever reason. c) The organiser will not be responsible for any loss or damage to personal property or cash. Leicester Market is not liable for loss of revenue to the stallholders in any circumstances whatsoever. 6) Postponement or abandonment a) The stallholder shall not have any claim against the organiser in respect of any loss or damage upon the event s failing (for whatever reason) to be held or the event s venue being or becoming wholly or partially unavailable for the holding of the event for whatever reason. b) The organiser will not be responsible for any loss or damage to personal property or cash. Leicester Market is not liable for loss of revenue to the stallholders in any circumstances whatsoever. 7) Liability a) The stall holder is required to have taken out product and public liability insurance for up to 5 million. b) The organiser shall not be liable for any loss or damage (including consequential or indirect loss or damage) suffered by the stall holder whether such loss or damage arises from breach of a duty in contract or tort in any other way (including loss or damage from the organiser s negligence) and which shall include (but not by way of limitation) loss of profit; loss of contracts; loss of or damage to property or goods of the stall holder or any other person; or personal injury to the stall holder or any other person (but only so far as such injury is not caused by the organiser s negligence). 8) Fire precautions a) Exhibitors must comply with all instructions given by the relevant authorities to avoid the risk of fire or any other risk. b) All electrical appliances must be in safe working order and PAT tested within the last 12 months; otherwise connection to electricity supply will not be permitted. 9) Items for sale a) It is required by law that you clearly display your price list for the general public to view. b) All stall holders must fully comply with Sales of Goods Act and all related Trade Description Acts. c) Alcohol drinks to be sold by persons over 18 and are to be served by retail off-premises not for consumption unless within dedicated drinks area. 10) By taking part in this event, you agree to have your photo taken or image recorded by video, which can be used for marketing purposes in the future. 11) Leicester Markets reserves the right in their absolute discretion to make any changes or cancellations it considers necessary. I confirm that I have read the terms and conditions and agree to abide by them, if not the Leicester City Council and Leicester Markets reserve the right to retract any refund. Signature:.. Print name: Date:... Position:. Organisation/Group (if applicable):

6 NB Market general risk assessment template All sections of this assessment must be completed any sections not applicable should be marked N/A Company: Name: Date of assessment: Are any of the following hazards/risks present? (Please tick) Anything likely to cause a slip, trip or fall Manual handling Yes No N/A Yes No N/A COSHH Any substances that may cause harm or have ill health effects Yes No N/A Setting up, use of, taking down Yes No N/A of displays or equipment General tidiness, cleaning up the Yes No N/A area and disposal of rubbish Fire risk hazards (LPG, etc) Yes No N/A Scold/burn risk (to the public or staff) Yes No N/A What level of risk does the hazard create? (Please tick) What control(s) are in place to reduce the risk? Please add any other hazards in the space below that are specific to your business and have not already been identified above. Use extra sheets if required Yes No N/A

7 If you have identified any high risk activities or hazards we may need you to complete a more detailed risk assessment in due course. When looking at control measures to reduce the level of risk from the hazard it is worth using the following hierarchy Eliminate (get rid) of the hazard Replace the hazard with one that has a lower risk Limit access to the hazard (i.e. barriers) Limit exposure to the hazard Signed: Name: Date: Name of person responsible for safety at the Food Festival:

8 Food risk assessment template (If applicable- do not complete this section if you are a craft trader) NB: All sections of this assessment must be completed any sections not applicable should be marked N/A Food business name: Food business address: Tel: Mobile: Which authority is the food business registered with? (Any person running a food business must be registered. This is a requirement under EC 852/2004 article 6(2). If you are not registered, contact the environmental health department at your local council) What types of food will you be selling/handling? (Tick all that apply) For example, confectionery, bakery, cans, jars, bottles, dried or frozen Wrapped, low-risk food. For example, confectionery, bakery, dried foods, unprepared fruit or Unwrapped, low-risk vegetables. For example, packaged prepared salad or fruit and packaged foods Wrapped, high-risk containing meat, poultry, fish, eggs, dairy, etc. that require chilling. For example, unwrapped prepared salad or fruit and foods containing Unwrapped, high-risk meat, poultry, fish, eggs, dairy, etc. that require chilling or that are prepared, cut or cooked at the event. Describe specifically the food that you sell: What food hygiene training do the food handlers have: (If unwrapped, high-risk foods are handled, at least one person on the stall must have up-to-date food hygiene training, such as those provided by a national accredited trainer.) Where will the food be kept overnight: Provide details and address: Documentation and records: What documentation and records do you keep to show that you produce safe food Better Business, or any other Food Safety Policy? e.g. Safer Food

9 How you will deal with the following food hygiene matters at the event: (Tick all that apply) Hand washing Cleaning Purpose-built unit with hot and cold (or mixed) water and soap and hand drying Bowl with containers/flasks/portable heater for water and soap and hand drying Other, please describe: Antibacterial spray cleaner/ sanitizer and disposable cloths/ towels and purpose-built sink with hot and cold or mixed water and detergent. Antibacterial spray cleaner/sanitizer and disposable cloths/ towels and bowl with containers/ flasks/ portable heater for water and detergent. Other, please describe: Chilling Preventing Crosscontamination: Purpose-built refrigerated vehicle / storage units / display units Insulated cool boxes and ice packs Food containers on beds of ice Other, please describe: Separate storage units for raw and cooked/ready-to-eat food Separate containers, properly organised in one storage unit Separate chopping boards/utensils/containers Disinfecting boards/ utensils/ containers between raw and ready-to-eat/ use Other, please describe: Cooking / Hot Holding Visual checks of the centre of food (steaming, no pink meat, clear juices) Checks by probe thermometer Temperature controlled hot cabinets / plates / lamps / bain marie for hot-holding Other, please describe: Pest Prevention/ Waste Disposal Will all foods for sale that will not be washed, peeled or re-cooked before consumption be covered from potential pest or other contamination? For example, sneeze guards. Will waste created, including waste cleaning or hand washing water and refuse, be disposed of hygienically? If you need any assistance/advice with completing the above please refer to event health and safety guide or contact the festival team Name of person completing this form: Date: Signed: Position in food business:

10 New Food Hall coming in 2014