EMERGENCY MANAGEMENT PLAN

Transcription

1 EMERGENCY MANAGEMENT PLAN ISSUE DATE 19 February, 2013

2 Table of Contents 2 Emergency Contact List 4 1. Introduction Policy Statement Authority Aim Objectives Types of Emergency & Risk Assessment 7 2. Description of Activities Event Summary Pedestrian and Traffic Management Management Organisation Emergency Control Organisation [ECO] Non Emergency Roles of the ECO Debriefing Arrangements Games Debrief Maintenace of the Plan Risk Management Strategies Games Organisers Roles Preparedness Hazard Review Education & Awareness Prevention & Control Strategies Response Management Evacuation Responsibilities of the ECO Emergency Response Guidelines Craft Crash Armed or Dangerous Intruder Armed or Dangerous Intruder Checklist Bomb Threat Telephone Bomb Threat Checklist Structure Damage Civil Disturbance Drowning Electrical Failure Explosion External Emergency Incident Fire Response [Including Marina] Flood Hazardous Materials Incident Missing Person/Lost Child 32 2

3 Lost Child/Lost Guardian Checklist Medical Emergency Person Entrapment On-site Vehicle Accident Extreme Weather RGYC Base Radio Communication Protocol Assembly Areas Emergency Incident Log Emergency Vehicle Access Recovery Arrangements Post Trauma Recovery Business Continuity Appendices Appendix C Daily Incident Report Form 42 Appendix D Emergency Incident Log 43 3

4 Emergency Contact List Position Name Organisation Mobile Work General Manager Phil Clohesy RGYC Commodore Andrew Neilson RGYC Principal Race Rob Lyle RGYC Officer Marina Paul Walters RGYC RGYC - Electrical Terry Stevenson Terry Stevenson Electrical First Aid Kym Eden National First Aid training@nationalfirstaid.com.au Event Security Mark Connell SSM mark@securitysm.com Emergency Services Victoria Police 000 Ambulance Victoria 000 CFA 000 Water Police 000 Coast Guard SES VRCA Harbour Master

5 1. Introduction Event Summary The Australian Masters games is a sporting and cultural event that is conducted annually throughout Australia. The XIV Masters Games is being hosted in Geelong, with Sailing conducted on the waters of Corio Bay. The sailing component is conducted out of Royal Geelong Yacht Club. 1.1 General Policy Statement Hazards and their associated risks exist in all environments. Sometimes the hazards and risks are easily identifiable and therefore easily managed. To identify hazards and to assess and manage the associated risk is part of the emergency management process. To achieve this we must all be active in identifying and reporting hazards. What are hazards? Hazards are the means or actions of people that can create situations that may cause accidents and injuries to staff, visitors and the general public. Hazards can also cause incidents that cause property damage. Our job is to identify and wherever practicable to eliminate, reduce or manage the risk associated with the hazard by implementing control measures. Royal Geelong Yacht Club acknowledges their responsibility to provide a workplace that is safe and without risk to health [s21, Occupational Health & Safety Act 2004]. As part of the process to meet this obligation, this organisation is committed to the development and ongoing support of this emergency management plan. The document authors have included content in the plan to ensure its suitability for XIV Australian Masters Games During the development of the plan the following key elements of emergency management were considered. Elimination or management of all identified hazards Provision of education and information to all employees on all sites in relation to hazard identification, risk management and the procedures that must be implemented in the event of an emergency. 5

6 1.2 Authority XIV Australian Masters Games Conduct regular reviews of the existing emergency management arrangements and amend the plans when necessary Conduct exercises and debriefs for employees involved in the emergency management process. Enshrine health and safety as a cultural requirement at all sites of the festival. Efficient management of emergencies including the requirement for incident reporting. Provision of assistance and information to emergency service organisations, employees, patrons and workplace incident investigators. Provide counselling and support to injured parties. Provide support and counselling to staff and patrons if necessary. Games credibility recovery. This plan has been developed with the authority of Royal Geelong Yacht Club management, in accordance with the Occupational Health & Safety Act 2004, Australian Standard AS , [Emergency Control Organisations & Procedures for Buildings], ISO Risk Management and Part 3, Division 2, of the Victorian Dangerous Goods [Storage & Handling] Regulations The Event Coordinator or the person deputised will be responsible for management of any emergency response to any incident that occurs within the boundaries of the Regatta environment. Management of such incidents including evacuation of the site will be passed to the relevant emergency services organisation, as the event requires. 1.3 Aim The aim of the plan is to identify possible scenarios that could reasonably be determined as emergency situations and to develop a plan that will allow the event organisers to manage emergency event situations in a safe and orderly manner. The plan will also minimise risk levels by identifying possible hazards or scenarios and putting in place methods or processes for managing the emergency event. 1.4 The RGYC is intent on providing a safe on-water environment and a safe off-water environment and experience for competitors, officials and the public before, during and after the completion of XIV Australian Masters Games activities. The broad objectives of this plan are: To identify hazards and scenarios that could occur and to provide advice and guidelines for managing emergency situations. To implement measures to prevent or reduce the causes and effects of emergency situations. To appropriately respond to emergency situations as they occur. To assist employees, competitors and patrons to recover from any emergency situation. 6

7 1.5 Types of Emergency 1.6 A risk management audit of the event has identified a number of scenarios that could be perceived as threats to the festival. The identified risks are listed in the table below with an estimated risk rating based on the risk matrix. Emergency Event/Situation Consequence Likelihood Risk Level Yacht capsize/collision Person overboard Crew member injured on board Aircraft Crash Armed or Dangerous Intruder Bomb Threat Building/Property Damage [Earthquake, windstorms, flooding etc] Civil Disturbance Drowning Explosion Electrical Failure External Emergency Fire Flood Hazardous Materials Incident Medical Emergency Missing Person Person Entrapment On-site vehicle accident Terrorism Activities Obviously an on-site vehicle accident, aircraft crash, an armed or dangerous intruder and bomb threats would have the greatest impact on the event. Only the on-site vehicle accident is within our power to prevent, the other threats are not easily manageable. All of the other identified risks have levels that make them a concern for the organisers of the event. Many we can prevent, others we can only respond to in an emergency situation. 7

8 Risk assessment tool SEVERITY OF IMPACT Imminent Likelihood of Occurrence Probable Possible Unlikely Rare Fatality(s) Critical Serious Marginal Negligible Extremely High Risk 8-10 Requires Immediate Action Medium Risk 5 7 Requires Attention Low Risk 2 4 Low Priority Risk LIKELIHOOD: Risk Scorecard Tool Imminent - Could occur at any time. [5 points] Probable - Will happen sooner rather than later [4 points] Possible - Might happen in the foreseeable future [3 points] Unlikely - Remote chance of occurrence [2 points] Rare - Very remote chance of occurrence [1 point] CONSEQUENCES: Fatality - Someone could be killed [5 points] Disabling Injury - Causes Permanent disability on major scale i.e. Loss of eye, Paraplegia, loss of limb [4 points] Serious Injury - Fracture, concussion, loss of consciousness [3 points] Minor Injury - Requires First aid treatment only [2 points] Negligible - Requires No Treatment [1 point] 8

9 2. Description of Activities XIV Australian Masters Games Racing Schedule Sunday 6th Oct Invitation Race Monday 7th Oct Heats Tuesday 8th Oct Heats Wednesday 9th Oct Layday Thursday 10th Oct Heats Friday 11th Oct Heats 2.1 Pedestrian & Traffic Management Only essential vehicles will be permitted on the RGYC site 3. Management Organisation 3.1 Emergency Control Organisation The following are responsible for coordinating the Area Supervisors and the plans for the controlling of emergencies that may occur under their jurisdictions at the Festival. Onwater: Principal Race Office Officer (PRO), Rob Lyle (RGYC) Regatta Site Manager/Coordinator: Phil Clohesy, RGYC General Manager Marina/Berthing/Moorings: Phil Clohesy, RGYC General Manager 3.2 Non-emergency Roles of the Emergency Control Organisation Event Coordinator The Event Coordinator is responsible for: Administer the Emergency Plan and chair meetings of the Emergency Planning Committee. Regularly review and update the Emergency Management Plan [if necessary] in conjunction with Area Supervisors. Arrange training exercises and specific hands-on training for staff Implement a system that records all staff, visitors and contractors on site. Conduct a debriefing at the close of the festival Regatta Site Manager/Coordinator Phil Clohesy is the nominated Regatta Coordinator and will assist with the coordination of effort between all members and groups of the ECO Area Supervisors [E.g. Bar, catering, marina, PRO, regatta staff] Within their areas of responsibility, Area Supervisors will ensure: That they are familiar with the regatta environs and the general locations used by patrons, and employees including contractors. That they are familiar with the location of all first aid and other emergency equipment. That new employees are thoroughly briefed on emergency procedures as part of their induction process. 9

10 XIV Australian Masters Games That they supervise and oversee the contractors working within their area of responsibility That they represent their organisations at briefings and debriefings. Area supervisors will take the appropriate actions to ensure: Good housekeeping within their areas of control. Hazardous materials are stored and used correctly. Equipment does not impede access. Pathways are free from obstruction. Fire extinguishers, safety signs and safety equipment are serviceable at all times. Hydrants and hose reels are not obstructed Access to and egress from emergency equipment is not obstructed. All irregularities are reported on the form provided and handed to the Event Coordinator. 3.3 Debriefing Arrangements A debrief session will be conducted as soon as practicable after any emergency. The Event Coordinator is responsible for arranging and chairing the meeting. The meeting will evaluate the adequacy of the plan and recommend any changes. It may also consider recovery issues that may have arisen. Area Supervisors are encouraged to provide feedback and information to people working within their zones. 3.4 Games Debrief A full debrief of all participating organisations will be conducted within 21 days of the completion of the festival. The venue and timing will be advised to all participants. The Event Coordinator will chair the meeting. 3.5 Maintenance of the Plan This plan will be reviewed prior to the event and any appropriate changes or modifications will be implemented. 4. Risk Management Strategies 4.1 Coordinators and Organisers Roles All event management personnel, employees and associated organisations have responsibility for identifying and managing risks associated with any emergency events. Compliance with existing Regulations, Codes of Practice and Industry Standards combined with a review of current policies and procedures will assist improving the emergency preparedness for the event. 4.2 Preparedness An Emergency Control Organisation is identified. Emergency assembly areas for use during an emergency have been identified and advised to the appropriate emergency response personnel. 4.3 Hazard Review During the development of this plan, risk assessments have been performed to identify potential natural and man-made hazards that may need to be managed during the event. The Emergency Control Organisation will conduct regular reassessments of potential risks to the event. 10

11 4.4 Education, Information & Awareness The ability of the Emergency Control Organisation to respond to an emergency situation and in turn to recover from the effects of the emergency depends on the abilities of the people affected. To ensure appropriate actions from organisations employees during emergencies, appropriate education, information and awareness must be provide to all concerned. This may require specific training of the employees. The Emergency Control Organisation will develop, support and promote appropriate prevention and awareness programs. 4.5 Prevention & Control Strategies The following responsibilities have been allocated to prevent and/or control emergencies associated to the event: Area of Responsibility Incident Reporting Site Inspections Fire Tanker/Rapid Response Vehicles First Aid Stations Police Patrols Security Responsible Person or Group All employees/area Supervisors All employees/area Supervisors Geelong CFA National First Aid Victoria Police Security Services Management 11

12 5. Response Management 5.1 Evacuation XIV Australian Masters Games In most instances, the Event Coordinator, in consultation with the Emergency Services will declare an evacuation of one or more event sites. Occasionally, the Area Supervisor may have to declare the evacuation from the danger area prior to notifying the Event Coordinator. The extent of evacuation may differ between event sites. Evacuations fall into two categories: Total Evacuation Event patrons will be evacuated from the event site to the nearest safe assembly point. Partial Evacuation Only event patrons identified as being in immediate danger will be evacuated to the nearest safe assembly point or evacuated to another event site. The type of evacuation required depends on the nature of the emergency and the level of risk to employees and patrons. The Event Coordinator will generally determine the type of evacuation required. If the Event Coordinator is unavailable, responsibility for determining the evacuation will be delegated to the next most senior person on the Emergency Control Organisation who is in attendance at the time. 12

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14 XIV Australian XIV Australian Masters Games Masters Games Emergency Access STEAMPACKET GARDENS First Aid (Steampacket) RGYC Marina Entrance Crane FAIRNIE PARK RGYC Clubhouse RGYC RGYC Junior Clubhouse First Aid RGYC Sailing School Emergency Access Points EASTERN BEA TRANSVAAL SQUARE Road Closure details: TBA 16

15 5.2 Emergency Control Organisation Responsibilities Event Coordinator Manage the situation from the appropriate control point, if safe to do so. Ensure that all patrons and non-essential employees are evacuated from the danger area. Pass control of the situation to the appropriate emergency services as they become available. Assist the emergency services as requested. Notify other appropriate event management personnel. Record the incident details. At any time during an emergency, the Event Coordinator may delegate tasks to other Emergency Control Organisation members. The nominated Area Supervisor will provide information about the safety or otherwise of patrons and employees who have been moved to the marshaling area. Area Supervisors [E.g. PRO, marina, bar, catering & regatta staff] The primary responsibility of the Area Supervisors is to ensure, as far as is practicable, the safety of patrons and other employees and if necessary to facilitate their orderly evacuation to a safe area. It IS NOT the responsibility of an Area Supervisor to actively combat emergencies Communications Officer Onwater Rob Lyle (Principal Race Officer) Shore based within RGYC Phil Clohesy (RGYC General Manager) The Communications Officer will perform duties as directed by the Event Coordinator. These duties may include but are not confined to the following: Attending to emergency calls. Contacting the appropriate emergency service. Notifying the Event Coordinator of the emergency (if the event Coordinator is not already aware of the situation). Establish and maintain communications between the Event Coordinator and the Area Supervisors Transmit and record instructions and information. Network diagrams All Other Employees All other employees will act as directed by their Area Supervisor. Specific employees may be allocated various tasks that should only be carried out if safe to do so.

16 5.3 Emergency Response Guidelines Aircraft Crash First Person on Scene; Evaluate your own safety. If possible and if it is safe to do so, you should: Switch off gas and electricity if possible Remove injured persons to safety Assess the situation and notify an Area Supervisor or the Event Coordinator Vacate the immediate area to a safe distance Prevent other people from entering the crash area. Area Supervisor Assess the situation and ensure that an alarm has been raised. Assist with the removal of injured persons if safe to do so. Determine the need for evacuation of the area. Conduct the evacuation if necessary. Event Coordinator Evaluate the emergency situation Confirm that emergency service contact has been made. Phone 000 Establish an Emergency Control Centre. Assist with the identification of injured persons. Assist the Emergency Services as requested. Special Considerations DO NOT attempt to remove debris from electrical equipment If irritating or suspected noxious vapours are present, withdraw immediately to an up-wind location and prevent others from entering the contaminated area. 18

17 5.3.2 Armed or Dangerous Intruder Any person directly confronted Be deliberate in your actions Be reasonably slow in handing over keys, money or information. [Your personal safety is priority number one] If possible move the situation to a less populated location Observe the following information about the offender: height, weight, age, clothing, accent, speech disabilities, tattoos or similar body markings or jewellery. First Person Able Immediately notify an Area Supervisor Without drawing attention to yourself, warn others Restrict access to others Do not approach the intruder Evacuate quickly and quietly If possible, observe the following information about the offender: height, weight, age, clothing, accent, speech disabilities, tattoos or similar body markings or jewellery. Area Supervisor If possible and safe to do so, assist the first person able. Ensure that the Event Coordinator has been notified. Event Coordinator Contact the Police Seek details of intrusion Determine the need for further evacuation and the safest assembly area. Marshall patrons and employees away from the emergency area. Provide details and assist Police on arrival. Special Considerations DO NOT PROVOKE OR CONFRONT THE INTRUDER 19

18 5.3.2 Armed or Dangerous Intruder Checklist Time of Incident: Date: Reported by [Print Name] Location of Incident: Characteristics of Intruder: Height Sex Age Complexion Facial features Hair colour Clothing Worn & Colours: Weapons Carried: Hand Gun [ ] Rifle/Shotgun [ ] Knife [ ] Other Mood of Intruder: Calm [ ] Angry [ ] Excited [ ] Crying [ ] Nervous [ ] Irrational [ ] Other Other Characteristics or information: 20

19 5.3.4 Bomb Threat/Hoax Person Receiving Call Attract someone s attention to notify your Area Supervisor Advise only your Area Supervisor or the Event Coordinator of the threat. Keep the caller on the line Do Not hang up the telephone Remain at the telephone until relieved Complete the Bomb Threat Checklist Event Coordinator Notify the police immediately Phone 000 Ensure that radio transmitters are not used in the vicinity of the telephone receiving the call. Never ignore the threat If possible, relieve the person receiving the call to allow them to complete the Bomb Threat Checklist Assess the need to evacuate the site All Other Employees and Patrons Evacuate when instructed Take bags and personal items if directed Report any suspicious items to the Area Supervisor. WARNING If a suspicious article is discovered DO NOT TOUCH OR MOVE IT. Suspicious Bags or Packages NOTE: Sailors are prone to leave gear bags unattended. It is a protocol not to carry a bag in the clubhouse; therefore sailing bags are not necessarily suspicious. A bag or package that appears to be unattended and is out of place should be treated as suspicious. Procedure for handling suspicious bags and packages is as follows: 1. Do not touch the package. 2. Make immediate inquiries in the area to see if the owner of the package is present, if not make immediate notification to Event Management and / or police (000). Do not use a radio within 25 metres of the package. Provide a full description of the package. 3. Move people away and prevent people other than Emergency Services from entering the area. 4. Remain for police attendance and be willing to assist with enquiries. 21

20 5.3.5 Telephone Bomb Threat Checklist DO NOT HANG UP THE TELEPHONE Record the wording of the Threat: Keep the Caller talking [try to obtain as much information as possible] Questions to ask: Callers Voice: tick applicable Calm Angry Excited Slow Rapid Soft Loud Laughing Crying Normal Distinct Slurred Nasal Stutter Lisp Raspy Deep Ragged Clearing Throat Deep Breathing Cracking Voice Disguised Accent Familiar If the voice is familiar, who did it sound like: 1. When will the bomb explode? 2. Where is the bomb now? Background Noises: Street Noise Crockery 3. What does the bomb look like? Factory Noise Voices Animal Noise Static 4. What kind of bomb is it? PA System Local Music Long Distance 5. What will cause the bomb to explode? House Noise Booth Motors Aircraft 6. Who placed the bomb? Office equipment Train/Tram Children Other 7. Why was the bomb placed? Threat Language: 8. Where are you? Well spoken Foul Irrational Incoherent Taped Read message 9. What is your name? Report Call Immediately to: 10. What is your address? Estimated age of caller: Sex of caller: Name: Signature: Date: Call received by: 22

21 3.5.6 Structure Damage Structure damage could be caused by adverse weather/storms, earthquake or such events. Area Supervisor Raise the alarm contacting the Event Coordinator Commence the evacuation immediately Determine the nature of the event and the degree of damage. Assist employees and patrons Direct employees and patrons to appropriate assembly areas. Await further instructions Assist emergency services as required. Event Coordinator Confirm that the emergency services have been notified. Establish a control point in a safe area. If you are in danger, evacuate immediately Determine the nature of the event and the degree of damage. Identify any injured persons Assist emergency services as required. 23

22 5.3.7 Civil Disturbance Any person directly confronted Be deliberate in your actions Be reasonably slow in handing over keys, money or information. [Your personal safety is priority number one] If possible move the situation to a less populated location Observe the following information about the offender: height, weight, age, clothing, accent, speech disabilities, tattoos or similar body markings or jewellery. First Person Able Immediately notify an Area Supervisor Without drawing attention to yourself, warn others Restrict access to others Do not approach the intruder Evacuate quickly and quietly If possible, observe the following information about the offender: height, weight, age, clothing, accent, speech disabilities, tattoos or similar body markings or jewellery. Area Supervisor If possible and safe to do so, assist the first person able. Ensure that the Event Coordinator has been notified. Event Coordinator Seek details of intrusion Contact the Police Determine the need for further evacuation and the safest assembly area. Marshall patrons and employees away from the emergency area. Provide details and assist Police on arrival. Special Considerations DO NOT PROVOKE OR CONFRONT THE PROTAGONISTS 24

23 5.3.8 Drowning First Person Able Contact Police & Ambulance 000 Recover body if safe to do so Cover & secure body Contact Area Supervisor/Event Coordinator Wait for Police/Ambulance Area Supervisor Assess the emergency response requirements of the situation Notify the Event Coordinator Notify the Event Media Director 25

24 5.3.9 Electrical Failure Area Supervisor If there is no emergency lighting, marshal patrons and employees Prepare to evacuate the area. Follow the instructions from the Event Coordinator Event Coordinator Determine the seriousness of the situation Contact the power supply company Arrange alternative power source Marshal patrons and employees from the hazardous area. 26

25 Explosion Response First Person Able Evaluate your own safety. If it is safe to do so, you should if possible: Switch off gas and electricity Remove injured persons to safety Assess the situation and notify an Area Supervisor or the Event Coordinator Vacate the immediate area to a safe distance Prevent other people from entering the crash area. Area Supervisor Assess the situation and ensure that an alarm has been raised. Assist with the removal of injured persons if safe to do so. Determine the need for evacuation of the area. Conduct the evacuation if necessary. Event Coordinator Evaluate the emergency situation Confirm that emergency service contact has been made. Phone 000 Establish an Emergency Control Centre. Assist with the identification of injured persons. Assist the Emergency Services as requested. Special Considerations DO NOT attempt to remove debris from electrical equipment If irritating or suspected noxious vapours are present, withdraw immediately to an up-wind location and prevent others from entering the contaminated area. 27

26 External Emergency Incident An external emergency could be any type of incident occurring outside the event boundaries that could impact on employees or patrons of the event. Person Receiving Information of External Event Notify the Area Supervisor/Event Coordinator Area Manager Notify the Event Coordinator if this has not already been done. Event Coordinator Determine the seriousness of the situation and the impact on the event. Contact emergency services if necessary Advise the Emergency Control Organisation and staff of required actions. Marshal patrons and employees from the hazardous area. Consider internal evacuation if appropriate. 28

27 Fire Response [Including Marina] First Person Able Assess the situation and raise the alarm via the Area Supervisor Ensure that the Fire Service has been contacted If it is within your capability and knowledge and if you have the appropriate equipment [Extinguisher, fire hose], fight the fire. Withdraw from the area as soon as it becomes too dangerous to stay. Warn occupants or nearby moorings of the dangers Area Supervisor Determine the serious of the situation. Help to remove employees and patrons from the danger zone. Consider full or partial evacuation of the area. Ensure that the Event Coordinator is notified. Event Coordinator Determine the serious of the situation. Confirm that the Fire Service has been contacted. Establish an Emergency Control Centre. Determine an appropriate evacuation route and assembly site [Note wind direction] Assist with the identification of injured persons. Assist the Emergency Services as requested. 29

28 Flood First Person Able Assess the situation Raise the alarm by contacting the Area Supervisor Do not enter flooded area Area Supervisor Determine the seriousness of the situation Evacuate employees and patrons from the affected area if necessary Report the situation to the Event Coordinator Do not enter flooded area Event Coordinator Determine the seriousness of the situation Evacuate employees and patrons from the affected area if necessary Contact the Victorian State Emergency Service [SES] Ph: Brief SES and other members of the Emergency Control Organisation Determine the seriousness of the situation Do not enter flooded area 30

29 Hazardous Materials Incident First person Able Keep patrons and other employees out of the danger zone. Do not attempt any rescue of injured persons without appropriate protective devices. {See special considerations below] Contain the spill if safe to do so. Withdraw to a safe position Raise the alarm by contacting the Area Supervisor. Area Supervisor Determine the seriousness of the situation and ensure that the appropriate alarm has been raised. Remove/evacuate persons from the area if safe to do so. Event Coordinator Determine the seriousness of the situation Contact the Fire Service Establish a control point in a safe location Determine appropriate evacuation routes and assembly areas. [Note the wind direction evacuate and assemble up-wind of the hazard] Identify and arrange treatment for any injured persons Assist the Emergency Services. SPECIAL CONSIDERATIONS In some instances, employees made need to wear appropriate personal protective clothing and devices [Chemical proof clothing, breathing apparatus etc] Rescue may need to be performed by the EMERGENCY SERVICES. 31

30 Lost Child Missing Guardian First Person Able Immediately notify the Area Supervisor Missing person: contact the Police and remain with the affected person [Identify a credible witness to your actions]. Lost child: Take the lost child to the control point or hand over to nearest Police Officer. [Identify a credible witness to your actions]. Follow instruction from the Area Supervisor. Area Supervisor Notify the Event Coordinator/Regatta Coordinator Assist Police as requested Advise and update the management of the situation Event Coordinator Assist Police as requested 32

31 Lost Child Missing Guardian Checklist Date: Time: Lost Child Questions to ask Guardian 1. Where did you last see the child? 2. When did you last see the child 3. What is your name? 4. What is the child s Name? 5. How old is the child? 6. What is the child s hair colour? 7. How was the child dressed? 8. How tall is the child? 9. Does the child have ID? If yes describe ID: 10. Does the child have a mobile phone? If yes, what number? 11. Where might the child go? Missing Guardian Questions to ask Child 1. Where did you last see the person that you are with? 2. When did you last see the person that you are with? 3. Were you told what to do if you got lost? If Yes seek explanation: 4. What is your name? 5. What is the guardian s name? 6. How tall is the guardian? 7. What colour hair has the guardian? 8. What colour clothes was the guardian wearing? 9. Does the guardian have a mobile phone? If Yes, what is the number? 10. Do you know your home phone number or someone else s phone number? If yes, who and what is the number 11. Are there other people with the guardian? 12. What is your relationship to the child? Other Information? Other information? 33

32 Medical Emergency First Person Able XIV Australian Masters Games Assess the situation Notify National First Aid and then notify your Area Supervisor Phone 000 Area Supervisor Evaluate the situation Ensure that the appropriate alarm has been raised Keep uninvolved employees and patrons clear of the incident location SPECIAL CONSIDERATIONS Employees involved in treating or assisting with the treatment of the injured person should ensure their own safety and make use of appropriate personal protective equipment such as rubber gloves, facemasks etc. 34

33 Person Entrapment First Person Able XIV Australian Masters Games Turn off machinery or equipment Remove any injured person to safety if safe to do so Assess the situation and notify the Area Supervisor If necessary call the Ambulance Service 000 Area Supervisor Determine the seriousness of the situation and ensure that the appropriate services have been called and the appropriate alarms raised Remove any injured person to safety if safe to do so Keep other employees and patrons away from the incident location Event Coordinator Determine the seriousness of the situation Confirm that the appropriate emergency services have been contacted Assist the emergency services as requested WARNING Never enter into Confined Spaces unless you are appropriately trained and have access to the appropriate rescue equipment. Never enter a Confined Space unless you have assistance in the form of an attendant outside of the Confined Space. 35

34 On-site Vehicle Accident First Person Able Assess the situation and check for entrapment Turn off vehicle engine Check for fuel leakage Ensure that the vehicle braking system is engaged Contact your Area Supervisor Area Supervisor Assess the situation and ensure that the appropriate alarms have been raised If safe to do so, remove any injured parties from danger Keep other employees and patrons clear of the accident area. Event Coordinator Determine the seriousness of the situation Confirm that the appropriate emergency services have been contacted Assist the emergency services as requested 36

35 Extreme Weather In the event of extreme weather, such as lightning and/or gale force winds, the ECO may consider any or all of the following: Suspension of some/all event activities Abandonment of some/all event activities Extreme weather conditions cannot be controlled. Precautions can be taken to reduce the impact of extreme weather conditions both on the health and safety of employees and patrons and to reduce the impact on the event itself. Event Coordinator/Regatta Coordinator Monitor weather conditions and forecasts that are available. Determine the seriousness that the extreme weather conditions forecast may have on the event. Determine the immediate impact that the extreme weather conditions may have on the safety of employees and patrons of the event Confirm that the appropriate emergency services have been contacted if necessary Assist the emergency services as requested Area Supervisor Assist the Event Coordinator and the emergency services if requested 37

36 Royal Geelong Yacht Club Base Radio Communication Protocol RG Base is located in the Off the Beach (OTB) Clubhouse at Royal Geelong Yacht Club As per the emergency management plan. 38

37 5.4 Assembly Areas If an emergency evacuation is ordered, Area Supervisors are to conduct an orderly evacuation to the nominated assembly area. These are at Eastern Beach or Fairnie Park immediately adjacent to RGYC entrance. See diagram page 15 The person declaring the evacuation must consider the following factors before determining the appropriate assembly area: Location of the emergency Type of emergency Wind direction and velocity Access to the assembly area The preferred/nominated assembly areas are: Fairnie Park See diagram page 15 On the beach east of the Victorian Sailing School, Eastern Beach [Access must be kept clear for emergency response vehicles Point 5.5 below] 5.5 Emergency Incident Reporting Log It is important that accurate details of emergency incidents such as corrective actions and preventive measures are recorded. Appendix D contains an operational log sheet that should be completed for such incidents or events. Further copies of this log sheet are available from all members of the Emergency Control Organisation. 5.6 Emergency Vehicle access All emergency vehicles will have access and right-of-way on all roads leading into and inside the event area. They will be advised of the exact location of the incident and the most appropriate means of access. For on water emergencies the PRO will determine the most appropriate location. 39

38 6. Recovery Arrangements 6.1 Post Trauma Recovery Being involved in emergencies where there are deaths or serious injuries can have both short and long term impact on employees and the general public. The person responsible for identifying post event trauma and providing the appropriate support will be the Event Coordinator. The Event Coordinator in consultation with representatives of the relevant participating organisation(s) will seek the assistance of the relevant professionals to assist with post trauma recovery of affected employees. 6.2 Business Continuity In the event of a MAJOR emergency it may take some time to return to a pre emergency level of functioning. Communication with the appropriate clients will be required to determine the most appropriate outcome after the emergency event. The Event Coordinator will contact the relevant clients for discussion to decide the most appropriate outcome. Consideration should be given to identifying the impact that the emergency event has had on Festival of Sails. Decisions will have to be made regarding the necessary actions to reduce the impact on clients and the general public [Patrons]. 40

39 APPENDICES APPENDIX C Daily Incident Report Form Daily Incident Report Date: [A significant incident has the potential to impact upon the safety of participants or patrons of the event] Time of Incident Location of Incident Description of Incident Corrective Actions Immediate Routine Number of Incidents reported: Supervisor: Area: [Print Name] [Print Details] Signed: Date: Time:

40 APPENDIX D XIV Australian Masters Games Emergency Incident Log Date Time From/To Location Type of Emergency Details of Emergency Actions Taken Initial [Note: this is an emergency incident log not an incident investigation report 45

41 NOTES: