UCES Front Office Secretary 1 position available

Transcription

1 UCES Frnt Office Secretary 1 psitin available Full Time: 40 hurs per week, $12:00-$12.50 per hur DOE Starting Date: July 16, 2014 Ending Date: May 29, 2015 Classified applicatins can be fund at Applicatins due n June 14, 2014 by 4:00 pm Qualificatins Applicant must have the knwledge, skills and abilities sufficient t perfrm the functin f the psitin. Previus experience wrking in a schl setting r with children with special needs, strng verbal cmmunicatin skills, custmer service experience, ability t mve quickly frm ne psitin t anther in respnse t student needs, desire t wrk in a team setting, psitive attitude, is required. Ability t perfrm health clerk duties i.e. giving meds, administering first aide, etc. Bilingual skills required. Educatin, Licenses, Certificatin r Training High schl Diplma r GED AA degree required r 60 semester hurs (Please submit unfficial transcripts with a cmpleted certified applicatin r previus experience may be used in place f degree CPR and first aid training r willingness t be trained EQUAL OPPORTUNITY EMPLOYER Unin Clny Schls is an equal pprtunity emplyer dedicated t a plicy f nndiscriminatin in emplyment upn any basis, including race, clr, creed, religin, age, sex, natinal rigin, ancestry, sexual rientatin, marital status, r the presence f any physical r mental medical cnditin r disability. Tasks Use cmputers fr varius applicatins, such as database management r wrd prcessing. Answer telephnes and give infrmatin t callers, take messages, r transfer calls t apprpriate individuals. Create, maintain, and enter infrmatin int databases. Set up and manage paper r electrnic filing systems, recrding infrmatin, updating paperwrk, r maintaining dcuments, such as attendance recrds, crrespndence, r ther material. Operate ffice equipment, such as fax machines, cpiers, r phne systems and arrange fr repairs when equipment malfunctins. Greet visitrs r callers and handle their inquiries r direct them t the apprpriate persns accrding t their needs.

2 Maintain scheduling and event calendars. Cmplete frms in accrdance with cmpany prcedures. Schedule and cnfirm appintments fr clients, custmers, r supervisrs. Make cpies f crrespndence r ther printed material. Lcate and attach apprpriate files t incming crrespndence requiring replies. Operate electrnic mail systems and crdinate the flw f infrmatin, internally r with ther rganizatins. Cmpse, type, and distribute meeting ntes, rutine crrespndence, r reprts, such as presentatins r expense, statistical, r mnthly reprts. Open, read, rute, and distribute incming mail r ther materials and answer rutine letters. Prvide services t custmers, such as rder placement r accunt infrmatin. Receive and manage mney depsits Order and manage distributin f ffice supplies Wrk Activities Interacting With Cmputers use cmputers t enter, access r retrieve data use desktp publishing sftware use spreadsheet sftware use wrd prcessing r desktp publishing sftware use accunting r bkkeeping sftware Getting Infrmatin assist with business r managerial research Perfrming Administrative Activities prepare r maintain emplyee recrds Cmmunicating with Supervisrs, Peers, r Subrdinates Establishing and Maintaining Interpersnal Relatinships Organizing, Planning, and Priritizing Wrk Dcumenting/Recrding Infrmatin take meeting ntes Perfrming fr r Wrking Directly with the Public greet custmers, guests, visitrs, r passengers Prcessing Infrmatin cmpile data fr financial reprts Identifying Objects, Actins, and Events Wrk Cntext Physical Demands The emplyee will ccasinally Stand; Walk; Reach with hands and arms; the emplyee is regularly Sitting; Use hands t finger, handle, r feel; Talk r hear; Qualificatins and Skills Basic Skills

3 Writing Cmmunicating effectively in writing as apprpriate fr the needs f the audience. Active Listening Giving full attentin t what ther peple are saying, taking time t understand the pints being made, asking questins as apprpriate, and nt interrupting at inapprpriate times. Reading Cmprehensin Understanding written sentences and paragraphs in wrk related dcuments. Speaking Talking t thers t cnvey infrmatin effectively. Critical Thinking Using lgic and reasning t identify the strengths and weaknesses f alternative slutins, cnclusins r appraches t prblems. Scial Skills Service Orientatin Actively lking fr ways t help peple. Crdinatin Adjusting actins in relatin t thers' actins. Scial Perceptiveness Being aware f thers' reactins and understanding why they react as they d. Negtiatin Bringing thers tgether and trying t recncile differences. Instructing Teaching thers hw t d smething. Desktp Cmputer Skills Databases Using a cmputer applicatin t manage large amunts f infrmatin, including creating and editing simple databases, inputting data, retrieving specific recrds, and creating reprts t cmmunicate the infrmatin. Internet Using a cmputer applicatin t create, manipulate, edit, and shw virtual slide presentatins. Navigatin

4 Knwledge Required Preferred Tls Using scrll bars, a muse, and dialg bxes t wrk within the cmputer's perating system. Being able t access and switch between applicatins and files f interest. Spreadsheets Using a cmputer applicatin t enter, manipulate, and frmat text and numerical data; insert, delete, and manipulate cells, rws, and clumns; and create and save wrksheets, charts, and graphs. Wrd Prcessing Using a cmputer applicatin t type text, insert pictures, frmat, edit, print, save, and retrieve wrd prcessing dcuments Clerical English Language Custmer and Persnal Service Cmputers and Electrnics Administratin and Management Phtcpiers Phtcpiers Phtcpying equipment Scanners Scanners Data input scanners Calculatrs r accessries Calculatrs Desktp cmputers Desktp cmputers Facsimile machines

5 Fax machines Mbile phnes Mbile phnes Ntebk cmputers Laptp cmputers Technlgy Data base user interface and query sftware Database sftware Infinite Campus Electrnic mail sftware sftware Micrsft Outlk Internet brwser sftware Mzilla Firefx Web brwser sftware Spreadsheet sftware Micrsft Excel Spreadsheet sftware Wrd prcessing sftware Micrsft Wrd Wrd prcessing sftware Calendar and scheduling sftware Appintment scheduling sftware Dcument management sftware Filing system sftware