MEMORANDUM INFORMATION TECHNOLOGY SERVICES DEPARTMENT. TO: John Phillips, City Manager Number: SUBJECT: Microsoft Office 2007 Date: 1/27/07

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1 #12 MEMORANDUM INFORMATION TECHNOLOGY SERVICES DEPARTMENT TO: John Phillips, City Manager Number: SUBJECT: Microsoft Office 2007 Date: 1/27/07 Included in fiscal year was $70,000 for the purchase of the Microsoft Office Suite version Changes in the capabilities and functionality of this collection of office tools have been significant when compared to the version of Microsoft Office 2000 currently installed on City of Rock Island computes, especially with the exchange of information outside city offices. Productivity enhancements include improved communications, document management, and work flow. And the user interface has been refined to improve overall usability. Available via the State of Illinois Master Contract, staff has acquired pricing for 235 licensed copies. RECOMMENDATION: The Information Technology Services Department recommends the Council authorize the City Manager to authorize purchase and pay the invoice for the attached Microsoft Office 2007 software at a cost of $69, through requisition number Vendor CDW-G Payment Amount: $69, Account Chargeable: Fund: 301 Capital Improvements Division: 2526 Information Technology Services Department Cost Center: 081 Information Technology Services Object Class: Computer Hardware/Software Project Number: Requisition Number: Purchase Order Number: Submitted by: Claire Gordon, Information Technology Services Director Timothy Bain, Assistant Information Technology Director APPROVED: John C. Phillips, City Manager

2 Quotes Page 1 of 1 2/1/ Tim Bain Your Quotes Quote Details Quote # You may send this quote to an associate by clicking Send quote to an associate or convert this quote to an order by clicking Add to Cart below. Please Note: Quotes cannot be edited and re-saved for future purchase. A new cart must be created and saved as a new quote. Quote Information Quote #: FJD2680 Status: Open Quote Date: 2/1/2007 Contact: TIM BAIN Description: FJD2680 QUOTE Need Help? Contact Jennifer Lagoni Phone: (866) Fax: (312) quote to Jennifer Billed From Address CDW Government Inc. 230 N. Milwaukee Ave Vernon Hills, IL (800) Shipping Address CITY OF ROCK ISLAND ATTN: TIM BAIN RD AVE ROCK ISLAND, IL Billing Address TIM BAIN TIM BAIN ATTN: CITY OF ROCK ISLAND RD AVE ROCK ISLAND, IL (309) Payment Method Select payment method during checkout. Shipping Method Drop Ship Ground Product Contract CDW Mfg Part # Qty Price Ext. Price Microsoft Office Professional Plus license Il Microsoft Software Select P $ $69, Sub-Total $69, Shipping: $0.00 Grand Total $69, *Tax may change if this quote is amended.

3 Page 1 of 5 Microsoft Office Suites Home > Products > Microsoft Office Suites Microsoft Office Professional Plus 2007 product overview Applies to: Microsoft Office Access 2007, Excel 2007, InfoPath 2007, Outlook 2007, PowerPoint 2007, Publisher 2007, Word 2007 In this article Deliver better results faster Work together more effectively Get more out of your information Manage content and streamline processes Microsoft Office Professional Plus 2007 will help you and your organization work more efficiently and effectively with a new set of powerful tools for creating, managing, analyzing, and sharing information. The newly redesigned user interface makes Office Professional Plus 2007 easier to use, and the new graphics capabilities make creating great-looking, highimpact documents a snap. Office Professional Plus 2007 it's all about helping you deliver better results faster. Deliver better results faster Office Professional Plus 2007 includes a host of innovative new capabilities that make it easier to produce great results. Get more out of the Microsoft Office system. The user interface for Microsoft Office Word 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, Microsoft Office Access 2007, and Microsoft Office Outlook 2007 has been redesigned to make program features easier to find and use. Editing and formatting operations have been streamlined so you can spend more time on the important work. Give your work greater impact. Office Professional Plus 2007 brings a powerful new set of graphics capabilities to your desktop. New 3-D effects, shadow, reflection, glow, and surface texture tools make it easy to add highly professional-looking charts and diagrams to your work. Manage your work with ease. Office Outlook 2007 helps you keep your , tasks, and commitments more organized with the new To-Do Bar. Make sense of spreadsheet data in a flash. New data visualization capabilities in Office Excel 2007 help you quickly make sense of your data using rich data visualization tools. Original page:

4 Page 2 of 5 The new streamlined workspace and easy-to-browse tabs make program features easier to find and use. View a larger image. Work together more effectively Office Professional Plus 2007 makes sharing information and working together easier and more productive. Tight integration with Microsoft collaboration and IT infrastructure technologies facilitates more efficient information sharing and out-of-the-box collaboration. Coordinate schedules quickly and easily. Reduce the time it takes to exchange scheduling information by sending a calendar snapshot through or publishing your calendar on Microsoft Office Online. Share documents with confidence. The Document Inspector makes it easy for you to remove invisible information such as comments, hidden text, and properties from documents, spreadsheets, and presentations. Convert your documents and information to PDF or XPS. Office Professional Plus 2007 gives you the ability to share documents, spreadsheets, and presentations in Portable Document Format file (PDF) and XML Paper Specification (XPS) format without requiring additional third-party tools. 1 Collaborate with the greatest of ease. Office Professional Plus 2007 delivers out-of-the-box integration with the new Microsoft Office SharePoint Server 2007 by creating a powerful self-service collaboration environment that supports workflow-enabled document review, managed reports distribution, and structured information sharing. Connect coworkers and colleagues more easily. Microsoft Office Communicator 2007 helps people be more productive by enabling them to easily communicate with others in different locations or time zones, with a range of different communication options, including instant messaging (IM); phone; and voice conferencing, video conferencing, or Web conferencing. Integration with 2007 Microsoft Office system programs Outlook, Word, Excel,

5 Page 3 of 5 PowerPoint, and SharePoint Server gives teams quick access to a full set of collaboration tools. The new graphics capabilities make it easier to produce professional, high-impact charts in Office Excel View a larger image. 1 You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Install and use a PDF or XPS add-in. 2 Microsoft Office Communicator 2007 is scheduled for release in the second quarter of International versions of Microsoft Office Communicator 2007 are scheduled for release in the second half of Get more out of your information Office Professional Plus 2007 helps you more easily find, analyze, and use information through a broad array of advanced information search, management, and analysis technologies that extend from the inbox to the data center. Work with confidence. New capabilities for data integration in Office Professional Plus 2007 reduce the cost and complexity of connecting documents and spreadsheets to central data sources so that you can feel confident that you are working with consistent, accurate information. Analyze data more efficiently. Office Excel 2007 enhances your ability to analyze business information with streamlined access to corporate data sources, redesigned, easier-to-use PivotTable views, and new data visualization capabilities.

6 Page 4 of 5 Apply conditional formatting using trend icons to find exceptions and spot trends in your data. View a larger image. Quickly start tracking information. Office Access 2007 helps you keep track of information more productively with a redesigned Getting Started experience, WYSIWYG report writer, and powerful integration with Microsoft Windows SharePoint Services technology. Extensive database experience is no longer required to start tracking information and creating reports to make more informed decisions. Keep information where you need it. Office Outlook 2007 gives you new tools for making the information you need easily accessible whether you are online or offline. Really Simple Syndication (RSS) feeds can now be stored directly in your inbox for easier access. Similarly, information stored on Windows SharePoint Services sites can be taken offline using Outlook folders to give you the flexibility to work with this data whenever and wherever you choose. Find it fast. Office Outlook 2007 introduces a new integrated Instant Search capability so you can quickly locate the information you need right from within Office Outlook Search by keyword or other criteria throughout all of your Outlook data including attachments, calendars, contacts, and tasks. Manage content and streamline processes Office Professional Plus 2007 helps organizations lower the cost of executing business processes, including content production and management, though streamlined process automation using advanced electronic forms technologies. Gather information efficiently and reliably. Microsoft Office InfoPath 2007 makes information gathering more efficient by delivering electronic forms that reach the necessary participants easily, reduce redundant data entry, and improve the quality of the data collected. Office InfoPath 2007 makes it easy to move your paper-based information gathering to electronic forms by easily converting your existing Word documents and Excel

7 Page 5 of 5 p Streamline forms-driven business processes. Office InfoPath 2007 integrates easily with your current business applications and systems using industry standards, so you can automate existing business processes without having to reinvent them. Share with greater control. Office Excel 2007 works with Office SharePoint Server 2007 so you can publish your spreadsheet reports and models with a full range of control over who can access them. Work with less busywork. Office Word 2007 works with the automated workflow services of Office SharePoint Server 2007 to reduce the busywork you have to do when managing the process of reviewing and publishing content. Go beyond documents. Office Professional Plus 2007 introduces a new level of support for XML with the Ecma Office Open XML Formats. These new file formats enable smaller, more robust documents, and deep integration with information systems and external data sources. Office InfoPath 2007 makes it easy to convert your existing Word documents and Excel spreadsheets to InfoPath electronic forms. View a larger image Microsoft Corporation. All rights reserved.