Section 18 Contracts Committed
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1 Section 18 Contracts Committed Contract Management User Manual Page 1 of 10 Created: 5/3/07
2 Table of Contents Section Title Page Number I. Contracts Committed 3 A. General Tab 5 B. Review Status Tab 5 C. Contract Summary Tab 6 D. Contract Summary Subtabs 6 E. Line Items Tab 8 F. Details Tab 9 G. Schedule Tab 9 H. Issues Tab 10 I. Attachments Tab 10 J. Versions Tab 10 Contract Management User Manual Page 2 of 10 Created: 5/3/07
3 I. Contracts Committed The Contracts Committed module will be used to track the commitment of funds on an individual contract basis for an overall project. Contract information is imported from SIMS to Contract Management in order to track costs against the budget. NOTE: This user manual will provide instruction for read-only access to this module. Any changes required to the contract information will be done through SIMS by authorized SDA personnel. 1. Once logged into Primavera, the Contract Management Control Center screen displays (as shown). 2. Select your desired project. Contract Management User Manual Page 3 of 10 Created: 5/3/07
4 3. Open the Contract Information folder (a list of modules will display) and click the Contracts Committed module. 4. The Contracts - Committed log view displays. Click the blue title link of the desired contract to open it. In the example shown, the Construction contract was selected. 5. The Contract screen displays. The information provided has been automatically populated from the SIMS database and should not be changed. Click the applicable tab to view information in that section. Contract Management User Manual Page 4 of 10 Created: 5/3/07
5 A. General Tab To The name of the company the contract was awarded to From The name of the contact from SDA s Procurement division Number The number of the contract Dated The date the contract was awarded Spec Section The associated Construction Specification Index (CSI) section Total Cost The original value of the contract B. Review Status Tab Document Owner Field is not used Ball in Court Field will be blank Priority Will always be Normal Approved? Will always be Yes Approved By The names of those who approved the contract and on what date it was awarded Contract Management User Manual Page 5 of 10 Created: 5/3/07
6 C. Contract Summary Tab (Details Subsection) Original Contract/PO Sum The original value of the contract Original Completion Date The original finish date for the contract Approved Changes The total value of approved changes on the contract Revised Contract Sum The original value of the contract plus the total value of approved changes Revised Completion Date The revised finish date for the contract Actual to Date The amount paid on the contract so far Balance The balance remaining on the contract Subsections Described below: D. Contract Summary Subtabs Changes This section displays those change document records that are associated with this contract. Click on a blue link in the Title field or Change Management field to open the associated document for review. Contract Management User Manual Page 6 of 10 Created: 5/3/07
7 Insurance This subsection displays all insurance policies associated with this contract. Click on a blue title link in the Policy Type field to open the associated document for review. Payment Requisitions This subsection will only display if this project is managed through Contract Management. It lists all payment requisition documents associated with this contract. Click on a blue link in the Period To field to open the associated document for review. Invoices This subsection will only display if this project is not managed through Contract Management. The invoice information will be automatically populated from the SIMS database. Click on a blue link in the Title field to open the associated document for review. Contract Management User Manual Page 7 of 10 Created: 5/3/07
8 Submittals - This subsection displays submittals associated with this contract. Click on a blue title link in the Title or Package fields to open the associated documents for review. E. Line Items Tab This section will summarize the total amount of the contract. Click the blue number link to show the details of the line item, as shown: Contract Management User Manual Page 8 of 10 Created: 5/3/07
9 F. Details Tab Description Will always be blank Document For Gives a brief description of the type of work being performed Manager Lists the contact name for the company the contract was awarded to Cost Category Will always be Commitment Cost Type Will always be Original SBE/MBE/WBE Fields are not used Created from Buyout Item Field is not used Reference Number Field is not used Work at Field is not use. Bill to Field is not used Terms Field is not used Shipping Field is not used G. Schedule Tab This section will be blank. Contract Management User Manual Page 9 of 10 Created: 5/3/07
10 H. Issues Tab This section lists all issues associated with this contract. I. Attachments Tab If supporting documentation was linked to this contract, click on the blue title link to open this document for review. J. Versions Tab This section will not be used for contracts. Contract Management User Manual Page 10 of 10 Created: 5/3/07
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