Civic Center Facility Maintenance - Type of Job Description

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1 City of Keizer EMPLOYMENT OPPORTUNITY This announcement is not an implied contract and may be modified or revoked without notice JOB CLASSIFICATION: WORKING TITLE: DEPARTMENT: SALARY RANGE: WORK HOURS: Municipal Utility Worker III Parks Parks and Facilities Maintenance Supervisor Public Works Parks & Facility Maintenance $23.08 $30.09 per hour + benefits Bi-Weekly Amount: $1, $2, benefits Monday - Friday, 40 Hours per Week JOB SUMMARY TO QUALIFY CERTIFICATION AND LICENSES SPECIAL REQUIREMENTS TO APPLY CLOSING DATE SELECTION PROCESS The Parks & Facilities Maintenance Supervisor s primary responsibilities are to plan, organize, and supervise Municipal Utility Workers and Temporary Seasonal employees in the completion of improvements and maintenance related to the City s Parks system, including grounds, buildings, playground equipment, athletic courts and fields, irrigation systems, amphitheater, picnic structures, splash fountains, greenways, creeks, wetlands, trails and marine facilities; operate and maintain City-owned splash fountains, including the operation of relevant software and control systems; manage capital improvement projects identified in the budget process and performed by contractors throughout the Parks system; and coordinate volunteers in performing various small improvements and maintenance projects with organizations such as Eagle Scouts, Rotary and neighborhood groups. Incumbents in this classification also plan, organize, and supervise Civic Center Facility Maintenance staff in the completion of maintenance related activities including a wide variety of manual, semi-skilled and skilled tasks involving building and grounds maintenance, accessibility and appearance, building repairs and quality control in janitorial services of the Civic Center. This position is the main contact person for the general public on all Parks and Civic Center facility related issues. High school diploma or equivalency plus five years of park maintenance/construction and building facilities maintenance or related field and two years of full-time supervisory work, or any equivalent combination of education and experience which provides the knowledge, skills and abilities to perform the essential functions and responsibilities of the position. Additionally, pool and/or splash fountain operation and maintenance experience preferred. Required at time of hire: Valid Oregon driver s license, NIMS ICS 100, 200 and 700 Certification. Required within 90 days of hire: Oregon CDL - Class B Endorsement. Preferred at hire/must be able to obtain as soon as practicable: NIMS ICS 300 and 400, OR-OSHA Competent Person Certifications, First Aid & CPR Certification, and Oregon Commercial Pesticide Applicator s License. Certified Pool and Spa Operator training preferred. Candidates with bilingual Spanish/English are encouraged to apply. Veterans who wish to request Veteran s Preference must complete the last page of the application and provide the required supplemental paperwork. Submit a Letter of Interest and completed City Application to: Keizer City Hall or mail to Human Resources Department, City of Keizer, PO Box 21000, Keizer, OR Application materials and description of duties are available at City Hall, 930 Chemawa Road NE, Keizer or by clicking here. For additional information, please call Human Resources at (503) *Monday, September 16, 2013 at 5:00 p.m. All application materials must be received prior to deadline. Faxed and unsigned electronic application materials must be received prior to the deadline and followed up with signed original by mail or in-person delivery. *Materials that are late or incomplete will not be eligible for consideration. Evaluation of all application materials will be conducted to determine candidates who will receive further consideration, including interview process. If you wish modification of this selection process to accommodate a disability, please make your request in writing and submit it with the required application materials. Employment offer contingent upon successful completion of physical exam and drug test.

2 EMPLOYMENT INFORMATION Thank you for your interest in employment with the City of Keizer The City of Keizer is located in the beautiful Willamette Valley with Oregon s largest city, Portland, to the north, and the state capitol, Salem, bordering Keizer to the south. Oregon coastline and mountains are located just west and east of Keizer. Our weather is moderate throughout the year with summer temperatures in the 70 s and 80 s. Keizer s population is greater than 36,760 and is the 14th largest city in Oregon. In spite of its growth since the 1990 s, Keizer continues to preserve its small-town pride by supporting many volunteer organizations, and community-wide events, such as the Iris Festival, the Miracle of Christmas lighting display, RIVERfair, concerts in the parks and the Keizer Art Walk. Opening for the first season in 1997, Keizer is home of the Volcanoes, a Minor League baseball team affiliated with the San Francisco Giants. The City of Keizer is a great place to work! We strive to create a relaxed and friendly environment. We pride ourselves on providing top-notch customer service to everyone who walks through our doors as well as to our coworkers. Within City Hall, Police Department and Public Works, we have a total of 87 employees. The Public Works Department consists of a Director who oversees the department and is responsible for long range planning, fiscal budgeting, and acts as liaison to city council; four Municipal Utility Worker (MUW) III s who supervise daily workload; five MUW II s responsible for customer service, plant/pump maintenance, cross connection and construction; nine MUWI s who work in the City s water, streets, parks or stormwater systems; an Environmental Program Coordinator who supervises a three Environmental Program Technicians; one Permit Specialist and one Facilities Maintenance Worker. MUW I s and II s are represented by the Local 320, Laborers International Union of North America. Although the Public Works Department is small in number of employees, they are an energetic and skilled work unit that encourages teamwork. The Public Works Department promotes learning opportunities and seeks excellence in each position. The Municipal Utility Worker III Parks position is a supervisory position. This position supervises assigned employees, which includes: scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employee; setting work standards; imposing or effectively recommending necessary disciplinary action; responding to grievances; and making or effectively recommending hiring and termination decisions. City Benefits Medical, Dental, Vision and Prescription Vacation, Sick and Holiday Leave Employee Assistance Program PERS Retirement Plan On-Site Employee Fitness Center Deferred Comp with City Match (up to 6%) Life Insurance; Long-Term Disability Social Security Exemption Full-time and part-time employees for the City of Keizer are exempt from Social Security Tax. Drug Free Workplace - The City of Keizer is committed to maintaining a safe and healthy workplace free from the influence of alcohol and drugs. Any offer of employment made to a potential new employee will be contingent upon the applicant passing a drug-screening test, and, as required by law, some current employees will be required to participate in random, reasonable cause and post-accident drug and/or alcohol screening during the course of employment. Immigration Law - In accordance with the Immigration and Reform Control Act of 1986, employment of any individual will be contingent upon presentation of acceptable documents verifying identify and eligibility for U.S. employment. Equal Employment Opportunity - The City of Keizer is dedicated to a policy of equal opportunity in employment without regard to race, religion, sex, national origin, age, marital status or disability. Veteran s Preference - The City of Keizer is proud that more than a quarter of our employees are Veterans. We support Oregon s Veteran s Preference law by providing a method for qualified candidates to request preference in the hiring process. Keizer is a place where you can make a difference! ** The City of Keizer is An Equal Opportunity Employer Committed to Diversity ** ADA Accommodations Will Be Provided Upon Request The information provided above or as part of the Job Announcement is not an implied contract and may be modified or revoked without notice.

3 MUNICIPAL UTILITY WORKER III PARKS Job Description The job description does not constitute an employment agreement between the City and employee and is subject to change. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job. Class Title: MUW III Parks Effective Date: May 1, 2013 Working Title: Parks and Facilities Supervisor Type: Non-Represented Department: Public Works Supervisor: Public Works Director FLSA Status: Non-Exempt Supervises: MUW I Parks, Facilities Maintenance Worker, Temporary Workers and Volunteers CLASSIFICATION SUMMARY Incumbents in this classification plan, organize, and supervise Municipal Utility Workers and Temporary Seasonal employees in the completion of improvements and maintenance related to the City s Parks system, including grounds, buildings, playground equipment, athletic courts and fields, irrigation systems, amphitheater, picnic structures, splash fountains, greenways, creeks, wetlands, trails and marine facilities; operate and maintain City-owned splash fountains, including the operation of relevant software and control systems; manage capital improvement projects identified in the budget process and performed by contractors throughout the Parks system; and coordinate volunteers in performing various small improvements and maintenance projects with organizations such as Eagle Scouts, Rotary and neighborhood groups. Incumbents in this classification also plan, organize, and supervise Civic Center Facility Maintenance staff in the completion of maintenance related activities including a wide variety of manual, semi-skilled and skilled tasks involving building and grounds maintenance, accessibility and appearance, building repairs and quality control in janitorial services of the Civic Center facility. This position is the main contact person for the general public on all Parks and Civic Center facility related issues. SUPERVISION This is a supervisory position. This position supervises assigned employees, which includes: scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employee; setting work standards; imposing or effectively recommending necessary disciplinary action; responding to grievances; and making or effectively recommending hiring and termination decisions. PHYSICAL DEMANDS SAFETY WORKING CONDITIONS The physical demands (including lifting, mobility, movement and manual dexterity), work environment and working conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands Physical effort is required to perform heavy manual labor such as moving picnic tables, lifting sacks of fertilizers and garbage cans. Regular lifting of objects and equipment ranging in weight from 25 to 100 pounds is required. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to finger, handle, or feel objects, tools or controls; bend; and reach with hands and arms. The employee is regularly required to climb or balance, stoop, kneel, climb stairs, crouch or crawl. Specific vision abilities required by this job include close, distance, color and peripheral vision; depth perception; and the ability to adjust focus. Manual dexterity and coordination are required to perform the work. These abilities are necessary to the previously referenced heavy manual labor as well as to use a personal computer and various software programs, calculator, phone, copy and fax machines, and other related tools and equipment.

4 Safety Employees must maintain a safe work environment by complying with City and Department safety policies and rules and by practicing safety while performing the essential functions of the position. This supervisory position is responsible to actively support safety and loss control measures for the City as a whole and to maintain accountability for safety and loss control issues within the department. Work Environment / Working Conditions In the performance of the job duties, the employee will perform the majority of this job outside in varying and extreme weather conditions for extended periods of time. Employees risk physical hazard from mechanical and electrical equipment, exposure to human debris, drug paraphernalia, hazardous gases, fumes, paint, chemicals and pesticides. Outdoors noise level is frequently high. Indoors, job duties will be performed in an office environment under usual office working conditions. Work is also performed in numerous meeting settings in offices, conference rooms and public spaces. The noise level in the work area is typical of most office environments, with telephones, personal interruptions and background noises. Occasional contact with customers in conflict situations. Subject to 24-hour call back for emergency conditions. ESSENTIAL FUNCTIONS DUTIES & RESPONSIBILITIES An employee in this classification may perform any of the following duties; however, these examples do not include all the specific tasks which an employee may be expected to perform. Based on the Public Works Department s cross-functional team approach to projects, all employees may perform duties in sections other than those regularly assigned as needed and directed. Duties and responsibilities are subject to change by the employer as the needs of the employer and requirements of the job change. It is the responsibility of every employee to represent the City of Keizer by responding to the public, citizens, its employees, and others promptly, professionally and with courtesy. This includes regarding everyone, internal and external, as a customer and delivering the best service possible in a respectful and patient manner. Additional responsibilities include assisting other staff in the performance of their duties as assigned, maintaining regular job attendance and adherence to working hours, and operating a motor vehicle safely and legally while on City business. 60% Parks & Building Facilities Operations Oversees the maintenance in Civic Center grounds, parks and open spaces such as athletic fields, including but not limited to mowing, edging, landscaping, planting, raking, pruning, grass trimming and weed control. Oversees the maintenance in Civic Center facility, including but not limited to the building s heating, ventilating, and airconditioning equipment, standby generators, electrical controls, and alarm and fire protection devices, landscape irrigation system, recycling and trash system, and outside window cleaning. Prepares short and long-term projects and work assignments; maintains records of materials and equipment used; maintains time sheets and other work and personnel reports as required. Orders supplies; develops specifications and receives and analyzes various bids for the purchase of Civic Center and park maintenance equipment and materials; prepares, negotiates and administers contracts with vendors for various related activities. Assists Public Works Director in developing Parks and Civic Center Facility budgets, including long term goals and strategies; identifies and effectively recommends priorities for improvements and maintenance of the City s Parks system to the Parks and Recreation Advisory Board; identifies and effectively recommends priorities for improvements and maintenance of the Civic Center to the Public Works Director. Develops and implements safety inspections for park vehicles, playground equipment, grounds and buildings. Supervises all splash fountain operations. Schedules and trains staff, supervises start-up and winterization procedures. Evaluates, detects and diagnoses mechanical and electrical system problems associated with fountains; implements required repairs, utilizing applicable tools, equipment and standard operating procedures. Coordinates daily maintenance. Responsible for record keeping as required by the operating permit issued by Marion County. Follows and enforces all splash fountain policies and rules at all times. Keeps work logs as directed. Operates as an effective member of the Public Works team with the ability to communicate both verbally and in writing in an effort to resolve problems. Responds to inquiries from the public, City Councilors, Parks and Recreation Advisory Board other agencies and staff.

5 20% Supervision Plans, maintains, organizes and supervises Parks and Facilities Maintenance staff, temporary workers and volunteers to ensure ongoing maintenance of the Civic Center and complete a variety of park improvement projects. Assigns, supervises, disciplines and conducts performance evaluations. Evaluates staff performance; recommends personnel actions, including disciplinary and training plans; makes hiring and termination recommendations. Assigns work to facility maintenance staff, parks staff, temporary workers and volunteers; directs and supervises parks, open spaces, and projects including mowing, edging, fertilizing, watering, planting, pruning, pesticide application, raking, weed control, leaf removal, playground inspections and related tasks; direct and supervises facilities maintenance staff and projects including preventative maintenance, heating, electrical, and plumbing maintenance, outside window washing, carpet cleaning, recycling and trash disposition. 10% Customer Service Has routine contact with the public during the course of job or may meet with citizens concerning an issue. Communicates with citizens to ascertain their needs and expectations and takes appropriate action; follows-up with citizens to assure their satisfaction and communicates the issue to the Public Works Director or designee. 10% Other Related Duties May serve as City representative on various boards, committees and task forces; represents the City of Keizer on regional public works issues relating to assigned area. Assumes responsibility of the Public Works Director as needed. Assists in budget preparation. Reads and interprets plans and specifications. Attends conferences and/or training sessions relevant to park and recreation standards. May be required to operate light and heavy equipment. May review building permits. MINIMUM QUALIFICATIONS Education & Experience High school diploma or equivalency plus five years of park maintenance/construction and building facilities maintenance or related field and two years of full-time supervisory work, or any equivalent combination of education and experience which provides the knowledge, skills and abilities to perform the essential functions and responsibilities of the position. Additionally, pool and/or splash fountain operation and maintenance experience preferred. Knowledge of: Principles and practices of operation, repair, maintenance, construction and installation work normally performed in parks and facilities. Plants, shrubs, and trees and how to care for them; chemical identification, cultivating and irrigation installation and repair. Work-related safety practices and environmental rules and regulations, particularly in regards to work in parks and facilities. Safe operation of power tools and specialized equipment required for the position. Heating and air-conditioning systems, plumbing, carpentry and basic construction with specific application for commercial buildings. Methods, practices, tools and materials used in general maintenance and repair work. Occupational hazards and safety precautions in general maintenance and repair. Principles of supervision, training and performance evaluation. Skill & Ability to: Operate specialized tools, heavy equipment and vehicles required to perform the duties, responsibilities and the essential functions of the job. Operate a personal computer, including word processing and programs. Identify tasks, methods, materials, equipment and safety procedures utilized in the proper execution of activities. Make material estimates, read and interpret plans and specifications, keep records and make reports. Interpret public works project plans. Perform the duties and responsibilities in a variety of diverse work areas in a safe manner for extended periods of time in adverse weather conditions. Understand and follow oral and written instructions. Establish and maintain effective working relationships with other employees and the public.

6 Sufficiently perform the physical requirements of the classification. Learn new technology and effectively apply the technology to the job situation. Work independently. Plan and prioritize daily tasks. Make appropriate decisions about available options. Maintain accurate inventory, personnel and work records. Develop presentations, coordinate special events and speak before citizen and student groups. Plan and lead less experienced employees in the completion of various projects. Supervise, train and evaluate assigned staff. Licenses, Certifications & Other Requirements Required at time of hire: Valid Oregon driver s license, NIMS ICS 100, 200 and 700 Certification. Required within 90 days of hire: Oregon CDL - Class B Endorsement. Preferred at hire, must be able to obtain as soon as practicable: NIMS ICS 300 and 400, OR-OSHA Competent Person Certifications, First Aid & CPR Certification, and Oregon Commercial Pesticide Applicator s License. Certified Pool and Spa Operator training preferred. Confidentiality Statement required.

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