INTERNATIONAL SOCIETY OF ARBORICULTURE. 73rd Annual Conference & Trade Show. in partnership with the Utility Arborist Association

Transcription

1 SOUTHERN CHAPTER INTERNATIONAL SOCIETY OF ARBORICULTURE 73rd Annual Conference & Trade Show in partnership with the Utility Arborist Association March 7 10, Arthur R. Outlaw Convention Center Trade Show Prospectus Exhibit Sponsor Advertise Conference Features Tree Climbing Championship Pre-Conference Workshops Certification Exams & CEU Credits Golf Tournament Trade Show & Arbor Market Concurrent Commercial/Municipal & Utility Sessions

2 2 Located on the southern tip of ordinary, Mobile, Alabama is the oft-neglected middle child on the road between New Orleans and the beautiful beaches of the Gulf Coast. It s where glitz meets grits and old school joins with new to make this one of the most exciting convention destinations you may not know much about. 1 Where Glitz Meets Grits! The historic port city was founded by the French in 1702, but would eventually fly under the British, Spanish, American, Alabama, and Confederate flags. These worldly influences can be found in the architecture around the city, as well as in historical landmarks and museums, food and music, and ageold cultures and traditions. 1 Once you ve arrived in Mobile Bay, you ll find fantastic downtown accommodations with a southern accent on value, service, and hospitality. The waterfront Arthur R. Outlaw Convention Center, within walking distance to hotels, restaurants, attractions, and shopping, is one of the premiere meeting and exhibition venues of its kind in the country. 1 1 Excerpt from Meeting Expectations, Mobile Bay Convention & Visitors Bureau, Photo credit: Tad Denson MyShotz.com You asked! We listened! Based on the much appreciated feedback from exhibitors, the 2014 organizing committee revised the conference schedule in order to minimize downtime for exhibitors and maximize the networking opportunities. The revised schedule was a great success in 2014 and will be continued in. Presidents Reception will be earlier on Sunday evening (5:00 pm 7:00 pm) so you can entertain clients afterwards. No early morning starts. The trade show will open at 9:00 am each day. Longer morning and afternoon breaks. Two lunch breaks on the show floor instead of one. And no rental fee increases. Exhibit rental fees will remain the same as 2013 and Trade Show Schedule Sunday, March 8 10:00 am 3:00 pm Exhibitor Move-In 5:00 pm 7:00 pm Presidents Reception Trade Show Open Monday, March 9 9:00 am 3:00 pm Trade Show Open 9:30 am 10:15 am Refreshment Break 11:30 am 12:45 pm Lunch with Exhibitors 2:15 pm 3:00 pm Refreshment Break Tuesday, March 10 Schedule is subject to change. 9:00 am 1:00 pm Trade Show Open 9:15 am 10:00 am Refreshment Break 11:30 am 12:45 pm Light Snacks / Lunch Concessions 1:00pm 5:00 pm Exhibitor Move-Out

3 Rental Fees & Inclusions Inline Booth or Bulk Space? 3 Inline Booth Rental Fees Early Rental Fee*: $10/square foot Standard Rental Fee: $12/square foot Inline Corner Premium: Add $100/corner Minimum booth size is 10 x 10 (100 sq. ft.). Corner premiums apply to inline booth rental fees. Construction: 8 backwall drape, 3 sidewall drapes, and ID sign featuring company s name One furniture package (6 display, table, 2 chairs, and wastebasket) per 10 x 10 space Booth Rental also includes: One complimentary full conference badge for each 10 x 10 space. Pre-registration is required. Company will be listed in the printed program s Trade Show Directory and will include a 50-word description. Use of the pre-conference and post-conference mailing lists. Bulk Space Rental Fees Early Rental Fee*: Standard Rental Fee: $9/square foot $10/square foot Minimum booth size is 20 x 20 (400 sq. ft.) Construction: Bulk space is defined as open floor space. No walls are constructed. One furniture package (6 display, table, 2 chairs, and wastebasket) Booth Rental also includes: Three complimentary full conference badges. Pre-registration is required. Company will be listed in the printed program s Trade Show Directory and will include a 50-word description. Use of the pre-conference and post-conference mailing lists. *Early Rental Fees are available through December 15, Trade Show, Myrtle Beach, SC New in! Arbor Market Introducing Arbor Market... An Arborists One-Stop-Shop for Supplies! An estimate of 500 arborists come to conference for education, networking, and to shop for equipment, services, gear, and supplies for their profession. Southern Chapter ISA delivers these things. However, a comment that frequently appears in post-conference evaluations is there are not enough arborist supply companies. To meet this need of the attendees, Southern Chapter ISA introduces Arbor Market. Located in aisle 400 near the Tree Worker Training Center, the Arbor Market will feature a maximum of eight arborist supply companies. Because space is limited, a special application is required. Interested in being a vendor at Arbor Market, for more details.

4 4 Floor Plan Pick Your Booth! Reception & Break Area Tree Worker Training Center Reception & Break Area Arbor Market ISA Store Reception & Break Area Important Information The Conference The Conference is being organized in partnership with the Utility Arborist Association (UAA). Estimated attendance: 500 Conference Hotel: Renaissance Riverview Plaza Hotel. Rates and booking details will be available in November Conference & Show Specifics The Show Floor The Trade Show will be held in the South Hall. Ceiling height is 30. Load-in door is 16 high by 20 wide. Floor load capacity is 350 pounds per square foot. For large vehicles or trailers, a marshaling yard is located adjacent to the building.

5 SOUTHERN CHAPTER ISA 72nd Annual Conference & Trade Show Get Caught in the... Get caught in the Hot Spot and win $150! How? 1. Hot Spots are featured exhibitors booths, which will be Be A Hot Spot on the Trade Show Floor marked with the Hot Spot logo. 2. During each break and luncheon on Monday and Tuesday, Participate an announcement in this trade will be show made. traffic Are you building in the Hot Spot? game, Then an exhibitor s booth # and name will be called. where we create a buzz of excitement at your booth. A lucky 3. If you attendee are visiting will that win exhibitor a $150 when American announced, your Express name will be put into a drawing for a $150 gift card. gift card There for will being six random in the drawings. right spot at the right time. And most importantly, the program supports the The Hot Spot game is funded by participating exhibitors Southern and is Chapter s a 50/50 drawing scholarship that benefits the fund. Southern Chapter s Thomas G. Dedrick & Dustin L. Heitschmidt Memorial Scholarship Fund. Conference Pocket Guide ARBORISTS Myrtle Beach Build Booth Traffic Here s how it works: Attendees will see advertising and signage that states Get Caught in a Hot Spot! Visit the Trade Show and you could win. Hot Spot companies will be featured as Scholarship Fund contributors. Participating companies and other decoy companies will have a Hot Spot sign visible in their booth. During breaks and luncheons, there will be two game announcements made. Freeze. Are you in the Hot Spot? If you are at the (insert your company name and booth # here), you could win a $150 American Express gift card. A member of the organizing committee will be at the announced booth to administer the games. Each non-exhibiting attendee will receive a playing card. The person with the highest card wins. Fee to Participate: $ % will be donated to the Southern Chapter Scholarship fund. We are looking for 10 companies to participate. Interested in participating, please check the Hot Spot box on the exhibit application contract. Enhance Your Print Presence! 5 Free Company Listing The Conference Pocket Guide will be given to each attendee and includes the conference schedule, sponsor/ donor acknowledgements, trade show floor plan, and the exhibitor directory. Each exhibitor will receive a free listing featuring company name, booth number, mailing address, web address, address, and 50-word description. Descriptions are due by January 15,. Listings for advertisers, Hot Spot companies, door prize donors, and sponsors will also be branded with the company s logo. S.C. LIFEGUARDS FOR OUR TREES Advertising Opportunity Exclusive for exhibitors & sponsors Full Page, 4-Color Cover Ads Back $750 Inside Front or Back $600 Content $500 Black & White Content Ads Full page $400 Half page $200 Ad Specifications Full page, 4-color ad size is 8.5 tall x 5.5 wide with a.25 bleed. Full page, black and white ad size is 8 tall x 5 wide with no bleed. Half page, black and white ad size is 4 tall x 5 wide with no bleed. Artwork deadline is January 15,. Artwork formats accepted include.pdf,.ai,.eps, or.tif. Print-quality artwork (300 dpi) is needed. artwork by January 15,, to ISASouthern-Exhibition@comcast.net.

6 6 Sponsorship Opportunities Contributing to Success! Sponsorships are the ideal way to place your company name before the attendees while making their conference experience affordable and more enjoyable. To confirm your sponsorship, complete the sponsorship application and return as soon as possible. Exclusive Sponsor Featured Sponsor Contributor Conference Mobile App Tree Worker Training Center Conference Bag Conference Wi-Fi Hotel Key Cards Name Badge Holders Notepads & Pens NEW NEW NEW Presidents Reception 2 Lead $2,500 each Trade Show Lunch (Monday) $2,500 UAA Luncheon (Tuesday) $2,500 Conference Signs $2,500 Networking Breakfasts 2 $1,500 each Refreshment Breaks 4 $1,500 each Tuesday Snack Break $1,000 Annual Closing Banquet $1,000 NEW Presidents Reception $500 Spouse/Guest Program $500 Session Support $500 SCTCC* Contributor $500 Session Door Prizes** Product, Gear, or Gift Card SCTCC* Prizes Product, Gear, or Gift Card * SCTCC = Southern Chapter Tree Climbing Championship ** Door prize announcements will be at the end of each session. The winner will visit the exhibitor s booth to collect the prize. Sponsor Benefits + $2,500 + $1,000 + Contribution Recognition at Opening Session In powerpoint presentation Recognition in Pocket Program Ad and in registration brochure if booked by 10/31/14 Complimentary Advertisement in Pocket Program Recognition on conference website Recognition on conference signage Using large Using large Using medium Using medium Using small Using small Using company name Using company name Full page, 4-color Half page, 4-color Using large Using large Using medium Using medium Using small Using small Using company name Using company name Sponsor ribbons for staff Yes Yes Yes Yes Complimentary Conference Badge Recognition using logo on sponsored items, and session slides Yes as appropriate Yes as appropriate

7 Who to Contact Southern Chapter ISA 213 Apollo Drive Mt. Airy, NC Dwayne Carter, Executive Director Phone: (888) or (336) Fax: (336) Utility Arborist Association PO Box 3129 Champaign, IL Philip Charlton, Executive Director Phone: (217) Fax: (217) Trade Show & Marketing Connie Hilson Trade Show Manager Phone: (217) Sponsorships Jessica Carroll UAA Finance & Marketing Manager Phone: (217) ext Registration Melissa Hardy Southern Chapter ISA Phone: (336) Questions? 7

8 Southern Chapter ISA 213 Apollo Drive Mt. Airy, NC SOUTHERN CHAPTER INTERNATIONAL SOCIETY OF ARBORICULTURE 73rd Annual Conference & Trade Show in partnership with the Utility Arborist Association March 7 10, Arthur R. Outlaw Convention Center