Automated Commercial Environment ACE Secure Data Portal
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1 Automated Commercial Environment ACE Secure Data Portal April 26 Changes that Accommodate the Western Hemisphere Travel Initiative (WHTI) April 2009
2 Agenda Changes to Crew Member and Passenger Screens to Accommodate Western Hemisphere Travel Initiative (WHTI) Accessing the Transactions View 2
3 April 26 Changes to Crew Member and Passenger Screens to Accommodate Western Hemisphere Travel Initiative (WHTI)
4 Western Hemisphere Travel Initiative On June 1, the Western Hemisphere Travel Initiative (WHTI) will go into effect at land and seaports of entry, requiring travelers including U.S. and Canadian citizens to present an approved travel document to enter the United States. WHTI-compliant documents are: U.S. or Canadian passports; Trusted Traveler Card (NEXUS, SENTRI, or FAST); U.S. Passport Card; State- or province-issued Enhanced Driver s Licenses (when and where available); Form I-872 American Indian Card, or (when available) enhanced tribal cards; Military identification cards presented by members of the U.S. armed forces traveling on official orders; and U.S. Merchant Mariner Document (for U.S. citizens, when conducting official maritime business). WHTI-compliant document rules apply to U.S. and Canadian citizens. All other documentary requirements (visas, etc.) will still remain in place. Find more details regarding WHTI can be found at 4
5 Western Hemisphere Travel Initiative On April 26, 2009 the ACE Portal will be enhanced to accept all of the following Western Hemisphere Travel Initiative (WHTI) compliant documents: Enhanced Driver s License (EDL) SENTRI Card NEXUS Card Passport Visa (Non Immigrant) Visa (Immigrant) Laser Visa (BCC) Permanent Resident Card (C1) Permanent Resident Card (C2) U.S. Alien Registration Card (A1) U.S. Alien Registration Card (A2) U.S. Passport Card DHS Refugee Travel Document DHS Re-entry Permit Enhanced Tribal Card (ETC) / INAC U.S. Military ID Document U.S. Merchant Mariner ID Document NOTE: Although FAST ID Cards are WHTI compliant documents, Portal filers are reminded that FAST drivers are not to be stored in ACE Portal driver accounts. FAST drivers are to be added to the manifest through Add Crew Member by ID, selecting Travel Document Fast Card as the ID type and then entering the FAST Card number. 5
6 Western Hemisphere Travel Initiative As of April 26th manifest preparers will be sent a warning message if they have transmitted a manifest without a WHTI approved travel document or have not saved the drivers citizenship in the driver s ACE account. The messages that will be sent are ACE Portal (description in parenthesis will not be displayed in the Portal) Drv Acct No Citznshp (EDI code and description = STV (ANSI X.12)~SN119 (UN/EDIFACT)~Driver account information needs to be updated with country of driver s citizenship) Drv Act No WHTI doc (EDI code and description = SUV(ANSI X.12)~SN120~(UN/EDIFACT)Driver account information needs to be updated with an approved WHTI document type and number) These messages will be sent to carriers either via EDI or the ACE Portal. ACE Portal warning messages will appear in the Transactions tab which is only visible to the TAO. TAOs are encouraged to check for customs status messages in their Transactions tab. If the carrier files their manifests via EDI they will receive one or both of the above warning messages in either an ANSI X.12, 350 message or an EDIFACT CUSRES message. EDI details are posted on cbp.gov. 6
7 Post-April 26, 2009 ACE portal screen: Access Driver/Crew Accounts, Carrier View, Accounts Task, specify SCAC Detail, add Driver 7
8 Post-April 26, 2009 ACE portal screen: Access or Create Driver/Crew Before a driver can be added to an account, you must first search by entering the Last Name, First Name, and either the Date of Birth or Commercial / Enhanced Driver s License #. 8
9 Post-April 26, 2009 ACE portal screen: Create Driver/Crew If no driver account is found, the option to Create a New Driver will be displayed. Select Create New Driver. 9
10 If the Driver has an Enhanced Driver s License (EDL), select Yes. An EDL satisfies both drivers license and WHTI travel document requirements. An EDL is a driver s license that can also be used as a cross-border travel document to enter the U.S. by land and sea. It denotes both identity and citizenship. If your driver does not have an EDL or FAST card, one additional WHTI travel document is required. Enter the Number beside the document description, select Save. 10
11 Post-April 26, 2009 ACE portal screen: Editing Drivers in your Account You may either select Add Driver and search for the driver you wish to edit, or select the driver from your Driver/Crew account list. 11
12 Post-April 26, 2009 ACE portal screen: Edit Driver/Crew 12
13 Add Crew Member By ID 13
14 Drivers with FAST cards must be Looked up from the Add Crew Member by ID selection. You can also use the Add Crew Member by ID to Look up drivers by any one of the recorded travel documents or by driver s license. 14
15 Pre-April 26, 2009 ACE portal screen: Look up Crew Member by ID Post-April 26, 2009 ACE portal screen: Create Crew Member by ID 15
16 Create One-time Crew Member 16
17 Create One-time Crew Member can be used if the driver does not exist in ACE. New travel documents and the Enhanced Driver s License are supported as of April 26 th and will be required on June 1,
18 Create One-time Crew Member Complete the Mandatory (*) information: Personal Information U.S. Address where that driver will be during the course of the trip Drivers License information If the Driver has an EDL, select Yes then Continue. If the Driver does not have an EDL, a minimum of one WHTI Compliant Travel Document must be entered, then select Continue. 18
19 Accessing the Transactions View Note: Only Trade Account Owners (TAOs) have access to the Transactions Tab.
20 Pre-April 26, 2009 ACE portal screen: TAO Truck Carrier View / Transactions TAOs access the Transactions Tab by selecting Account Type Carrier then the Account tab, then the Transactions tab. Post-April 26, 2009 ACE portal screen: TAO Truck Carrier View / Transactions From the Home view select Accounts. In the Task Selector view select Carrier. From the Carrier view select Transactions. 20
21 Post-April 26, 2009 ACE portal screen: TAO Truck Carrier View / Transactions The same manifest search capability is located in the TAO s Carrier Transaction view as is available in the Manifest Tools view. 21
22 Technology Support Center Contact the Technology Support Center if you have questions regarding the ACE Secure Data Portal Phone:
23 Additional Resources at Web Based Training ACE Training and Reference Guides User Name: user01 Password: 1Password Cargo Systems Messaging Service (CSMS) A free subscription based, broadcast message system for users of CBP automated commercial trade system What is ACE ACE Portal Application Reports Dictionary Federal Register Notices 23
24 For more information, visit ACE: Modernization Information Systems at or send an to:
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