TECHNOLOGY ADVANCED APPLICATIONS FOR NJ SCHOOL

Transcription

1 VAV TECHNOLOGY ADVANCED APPLICATIONS FOR NJ SCHOOL SYSTEMS 3000 is the provider of fully integrated Accounting, Payroll and Personnel software applications specifically for New Jersey School Districts. New Jersey based since 1985, approaching 300 New Jersey School Districts. SYSTEMS 3000 is fully compliant with all New Jersey State reporting requirements. Integration between our applications allows for the automation of many functions, including Automatic Payroll PO Encumbrances & Expenditures, Future Year Personnel Salary Data for Budget Preparation, Personnel and Payroll Budget Spread/Salary Synchronization, Printing of Contract Day Balances on Employee Check stubs, and much more! 615 Hope Road, Eatontown, New Jersey TEL: (866) / (732) FAX: (732)

2 ACCOUNTING SYSTEMS 3000 Accounting is very user friendly yet provides the Business Office with the intuitive visual tools to meet complex reporting requirements. This powerful computing application allows for strategic planning and management. The on-screen visual interface creates an ideal environment for the first time user as well as for the more sophisticated users. New Jersey is the only state reporting we do. The state s Board Secretary s Report and account number changes are one of our most important jobs. SYSTEMS 3000 Accounting includes complete A/P, A/R. G/L, & Fixed Assets subsidiaries. This system also includes a full line of management tools including Comprehensive Security, Budget Preparation & Projection, Internal/External Payroll Interface, Vendor & Account Management, Purchase Order Integration, functionality with 3 rd Party Vendors such as: Educational Data & Infobid, to name a few. Our unique custom reporting, graphics analysis and on-demand query will boost your office s productivity and performance. WITH ACCOUNTING: System-generate the new payroll purchase order and encumbrances at the start of each new fiscal year (salary/expense account data from Payroll creates the file needed to generate the payroll PO encumbrances in Accounting). Automatically update/adjust payroll PO encumbrances throughout the year to reflect any staff/budget changes (updated salary/expense account data from Payroll creates the file needed to update the payroll PO encumbrances in Accounting).

3 Automatically reduce payroll PO encumbrances to expenditures each pay period (transfer of payroll expenditure data from Payroll to Accounting). Import future year budget preparation data directly into the Budget Projection Module (Transfer of future year salary data from Personnel into Accounting). Import Purchase order data from third-party bidding applications (such as Educational Data) to Accounting, automating purchase order entry. ACCOUNTING BENEFITS: Billing Module-Allows users to create invoices to send to their vendors, also allows for keeping track of payments received. Budget Projection Module-Allows users to project out future cost while working in the current school year. (i.e., Salaries, building cost, etc.) Fixed Assets Module-Allows the district to keep a depreciation value of all of their assets. Remote Requisition Module-Allows the district to have electronic approval process before becoming a purchase order. PO Interface with bidding vendors-import of purchase orders from a third-party vendor. Fund 20 Reconciliation- Allows the district to see what s spent, received, and what their still waiting on. REPORT FEATURES: Budget & Revenue Board Secretary s S1701 DOENET Cash Report, etc.

4 PAYROLL SYSTEMS 3000 Payroll Management System provides your district with a new dimension to payroll processing. This advanced platform of payroll technology, fully integrated with the Personnel system, eliminates data entry redundancy while improving up-to-date minute accuracy. The system allows for complex payroll scenarios providing your district with all the necessary data and tools to effectively manage your payroll needs. SYSTEMS 3000 Payroll is intuitive and easy to use, tracking all wages, taxes, benefits, deductions, payroll-to-budget account distribution, direct deposit information, etc. It also includes the ability to calculate Chapter 78, P.L. Health Benefit contribution, generate your payroll agency checks and a self-service employee portal system, allowing employees to view their check stubs & W2 s, keeping a 7 year history online. User-generated reports are dynamic and allow for customization. All required quarterly reports are generated from the system, including the NJ-927, WR-30, 941, Pension Reports and Annual W2 s. WITH PAYROLL: Automatically update new fiscal year payroll salaries for all employees (transfer of contracted salary data from Personnel to Payroll). Synchronize remaining contract days that can be printed on employees payroll check stubs (transfer of remaining sick/personal/vacation day balances from Personnel to Payroll).

5 Import substitute payroll data, automating timesheet entry (transfer of substitute days/hours worked from Personnel to Payroll). Import/Export of NJEA dues (no manual data entry for annual dues changes). Expenditure accounts are cross-referenced and verified against those identified as salary accounts in Accounting. PAYROLL BENEFITS: Web Based Employee Portal-Allows all employees who receive a paycheck out of the payroll module the ability to see their paystub online as well as their w2 s. It also houses self-serve info forms directly on the internet making it convenient to the employees to fill out these forms online and submit to the payroll administrator online (i.e. change of address, exemptions, etc.) and much more. NJEA Dues interface-allows the payroll user to export reports to file with NJEA, also allows for the import of the NJEA files. Payroll Agency Module-Allows for the interface with Accounting to issue checks to vendors in the amount withheld from the employees, making the process of inaccuracy impossible. P.L c.78 Health Benefit Contribution Calculations & Deductions-New law in affect for health benefit calculations. Integrations and Misc.: Salary, Contract balance synchronization. Update pensionable wages. REPORT FEATURES: ROSC ROC WR-30 Multiple work site 403B W2 s, etc.

6 PERSONNEL SYSTEMS 3000 Personnel application provides an accurate and comprehensive way to effectively manage personnel needs. While sharing the basic employee database with Payroll, H/R segregates those functions specific to the Personnel Department with a series of simple, logical procedures and integrated parts to the database, providing for extensive reporting capabilities. SYSTEMS 3000 Personnel features an easy to use environment for first time users, as well as for those most demanding ones, without sacrificing functionality or performance. Included are : Multi-Year Salary Projection (allowing for accurate budget projection), Health Coverage/Total Benefit Package Information, Scatter grams/negotiation, Tracking of Professional Development Hours (allowing for generation of employee workshop certificates), Position Control, Employee Certifications/Fall Report, District Job Assignments, Daily Attendance, Substitute Tracking, Attendance Integration Functionality with 3 rd Party products like AESOP, Generation of Annual Contract Letters and much more! This advanced, integrated system will place your district in full compliance with state requirements and at the forefront of office automation.

7 WITH PERSONNEL: Interface with NJSmart (Staff Reporting and Data Submissions: SMID, Staff, Evaluations) Attendance Import (automatically generate employee attendance records in Personnel from your third party substitute placement application). System Generated Position Control Codes (transfer of employee budget spread data from Payroll system-generates and assigns a numeric position control code for each employee record within Personnel) Automatically update position control budget spread information (based on payroll budget spread changes-transfer of updated budget spread data from Payroll updates UPC budget spread data in Personnel). Generate annual contract letters/notifications and mailing or file folder labels (export employee data from Personnel to be used as the source file with Microsoft Word mail merge). PERSONNEL BENEFITS: NJ Smart Interface-Allows for the export of data from SYSTEMS 3000 to import into NJ Smart website, and vice versa. Outsource Interface: AESOP/SUBFINDER/SOURCE4 TEACHERS/THE SUBSTITUTE SERVICE. Position Control-Provides powerful in-house management of Board Approved positions. Multi-Year Salary Projection-Allows for settled guides to be input for current and future years. Also allows for projection of future salaries that are unsettled for negotiation purposes. Import of salary file into the budget projection module; located in Accounting.

8 REPORT FEATURES: Position Control Scatter-gram Medical Coverage Cost by Budget Account Assignments Certifications Attendance Professional Development, etc. FOCAL POINTS AND BENEFITS USING SYSTEMS 3000 Our clients have the ability to take advantage of the free training sessions & webinars that we offer year round throughout New Jersey. This allows all administrators and users to continuously update their knowledge and skills in the SYSTEMS 3000 applications. It also enables attendees to become more proficient and efficient in this important area of their job responsibilities. When many people, who perform essentially the same task for different districts, are sitting together in the same classroom, every question that our trained support staff addresses is quite beneficial for all. You will leave with new approaches to old situations. We provide in-house training as well as remote training.

9 11 NOTES For additional information or a presentation please contact Cathy M. Linkevich, Vice President of Operations Clinkevich@systems3000.com Tel: (866) Tel: (732) Fax: (732) SYSTEMS 3000