Job Description Website Project Manager

Transcription

1 Job Description Website Project Manager Part time - 20 hours per week 12 month fixed term contract

2 Introduction to Girlguiding Anglia Thank you for your interest in the role of Girlguiding Anglia Website Project Manager. This document provides information relating to the above vacancy and should be used for information purposes only. The information does not form part of the terms and conditions of employment. About Girlguiding Anglia Girlguiding Anglia is one of the nine Countries and Regions of Girlguiding, the UK s leading charity for girls and young women. The Region covers the following counties Bedfordshire, Buckinghamshire, Cambridgeshire, ssex, Hertfordshire, Lincolnshire South, Norfolk, Oxfordshire and Suffolk. We are dedicated to enabling girls and young women to develop their potential and to make a difference in the world. Guiding offers girls and young women a space where they can be themselves, build friendships, gain valuable skills and make a positive difference to their communities. Our dedicated volunteers run over 3800 Rainbow, Brownie, Guide and Senior Section groups throughout our twelve guiding counties. Girlguiding Anglia is a volunteer-led organisation, with all employees working for and with all of our members. The policy and decisions regarding the running of the Region are made by the Region s Trustees, who are all volunteers. Although part of Girlguiding, Girlguiding Anglia is autonomous as far as employment of staff and finance are concerned. At present the Region employs 14 full-time and 10 part-time staff members, all based on the Hautbois estate in Coltishall, and working across the administrative office, retail operation and activity centre teams. Girlguiding Anglia website: About Hautbois Activity Centre Hautbois Activity Centre, set in the Norfolk countryside, is an expert provider of outdoor adventures and opportunities for learning and discovery. Owned by Girlguiding Anglia, Hautbois offers a wide range of outdoor activities and residential opportunities. Our customer base includes Guiding and Scouting, youth groups, schools and colleges, as well as corporate and private event bookings. Set in a 28-acre woodland estate on the outskirts of Coltishall, indoor accommodation is provided at Hautbois House, a large twelve-bedroom house catering for residential groups of up to 45. In addition, Hautbois has seven campsites (with a maximum capacity of 350), plus a Yurt Village and over 25 adventurous outdoor activities, including abseiling, climbing, archery and water activities on the River Bure. Its work changes throughout the year with the main peak season running from April to October. There are currently 8 full-time and 2 part-time staff members, and other staff are employed as required during busy times. Hautbois Activity Centre website:

3 The role of the Website Project Manager Girlguiding Anglia is recruiting a Website Project Manager, part time, for a 12 month fixed term contract. We are looking for someone with an enthusiastic and positive outlook to join our small staff team. The role will be based at the Girlguiding Anglia Office in Coltishall. This is an exciting role for an experienced Project Manager with a passion for digital media. You will have demonstrable experience of managing website development, including e- commerce, and be aware of relevant innovations in all digital channels and development methodologies, in order to successfully deliver the new Girlguiding Anglia group of websites. Writing and editing copy will be key as well as being articulate and approachable and able to positively represent Girlguiding Anglia. You will build successful relations with external agencies and the project stakeholders; Girlguiding Anglia volunteers and staff. You will have a flexible and results oriented approach, be highly organised and an excellent problem solver and influencer able to plan, manage and deliver all aspects of the project. The role will require occasional evening and weekend work and may involve travel within the Girlguiding Anglia Region on business as well as to Girlguiding Headquarters in London and possibly other Regions. Working Hours: Part time - 20 hours per week, flexible Actual daily hours by arrangement Salary: Duration: 15,429-16,571 per annum ( 27,000-29,000 per annum pro rata) This role is anticipated to be for a fixed period of 12 months, however this may be extended/reduced as the needs of the business dictate. Application Information Pack For further information including the Job Description and Application Form click on the following link: Applications: Please complete both the Application Form and quality and Diversity Monitoring Form. Return your application by post to: Charlotte Hornby, Region Manager Girlguiding Anglia 7 Great Hautbois Road Coltishall, Norwich Norfolk, NR12 7JN or by to: charlotteh@girlguiding-anglia.org.uk Closing Date for Applications: 12 noon, 21 May 2015 Shortlisting: Candidates will be shortlisted on the basis of the application form. Interviews: It is anticipated interviews will take place in mid-june 2015 If you have not heard about the outcome of your application by the end of June 2015 please assume you have been unsuccessful on this occasion.

4 Job Description Role Purpose The Project Manager will: Be responsible for managing, leading and delivering a project to develop and implement the new Girlguiding Anglia suite of websites, using current development methods Work closely with and manage an external agency to successfully deliver the project Main areas of responsibility Deliver the Girlguiding Anglia website project to a high standard, on time and in budget, based on the agreed approach ffectively liaise with the point of contact at the appointed web development company to ensure the project progresses in line with the schedule and issues are dealt with promptly Work collaboratively with other staff and key volunteers from the Region team to review, develop and gather the websites product requirements, including reviewing and advising on content Create and regularly maintain project plans and documentation Produce updates, presentations, reports and other documents regarding the project for various audiences to specific deadlines/milestones Develop a website management and maintenance strategy to ensure the sharing of good practice and ongoing development of the websites To develop processes to ensure that the websites are updated, developed and maintained effectively on an ongoing basis Knowledge and skills xperienced in project management, planning and delivery Have a track record work of working in and a passion for digital projects/ development, preferably using Wordpress xperience of working on projects that have used current development methods, e.g. agile xperience of introducing and implementing a successful e-commerce facility Ability to work unsupervised, and to lead and drive projects to completion Knowledge and understanding of the aims of Girlguiding xperience of budgetary management, control and monitoring Ability to work effectively and collaboratively with a wide range of stakeholders, internally and externally, both face-to-face and remotely to achieve the project aims Stakeholder management ability to manage expectations, negotiate with and influence key staff and volunteers Willing to accept personal responsibility for own work and workload, and to seek feedback when unsure

5 Project Management To deal with the wide ranging aspects within the remit of this project, including identifying and implementing solutions in conjunction with stakeholders. To act as product owner for the Girlguiding Anglia suite of websites during the project To act as the primary contact for liaison with the web development company to ensure requirement details and queries are dealt with and answered promptly Help organise and facilitate development demonstrations relevant to the stakeholders To ensure content is being reviewed and generated as appropriate ffectively plan the project and own workload to ensure that multiple tasks are completed within the agreed timescales ffective decision-making to make the most of resources in line with agreed requirements Innovation Develop and recommend innovative ways of managing the project in order to achieve the best results for the Region Adopt a flexible approach to project development to allow a change in direction if necessary for the success of the project Develop a website strategy for implementation beyond the life of the project. Other duties Implement the Region s Health and Safety Policy and follow best practices in Health and Safety Build and maintain good working relationships with all colleagues and volunteers across Girlguiding Anglia Keep confidential all matters relating to Girlguiding Anglia, and in accordance with current legislation, including storage and release of data and images nsure that the Region promotes a positive professional image at all times Carry out any other duties which may reasonably be required to ensure that the Region Office functions efficiently and effectively Additional information The ability to drive and use of a car though not essential, is desirable The role may require some evening and weekend working, for which time off in lieu will be given

6 Person Specification Criteria Skills xcellent verbal and written communication skills, including skills in presenting complex information in accessible ways to a non-technical audience Good understanding of branding/house style interpretation and usage Assessment (Application or Interview or Test) I/T ssential/ Desirable Ability to lead and facilitate project meetings /T xcellent attention to detail /T Able to manage varied and complex tasks, resolving conflicting priorities and achieve deadlines Ability to build positive relationships with all stakeholders and work with and relate to staff and volunteers at all levels Ability to solve project challenges quickly and sensitively and find new solutions Proven ability to write and edit copy succinctly and clearly I Qualifications ducated to Higher ducation level or equivalent Relevant project management qualification D xperience Proven project management experience, including solving project challenges and successful delivery on time and on budget Previous experience of working with CMS Website/digital development, preferably using Wordpress Knowledge of e-commerce systems Successful use of current development methods e.g. agile /T Developing and managing relationships with external agencies Gaining buy in from others to an idea or project Proven ability to undertake requirements gathering and producing functional specifications Ability to work unsupervised and effectively in a team Project financial management and monitoring Developing key messages for a project and be able to adapt communications for specific stakeholders Working with a charity/voluntary/community organisation or as a volunteer A/T I D

7 Values An understanding of working in an equal opportunities environment and its impact on this role A flexible attitude to work Knowledge of and commitment to the aims of Girlguiding I Terms & Conditions Contract Type This post is a 12 month fixed term contract. Location This role will be based at the Girlguiding Anglia Office, 7 Great Hautbois Road, Coltishall, Norwich, Norfolk, NR12 7JN. There may be the requirement for you to travel within the Girlguiding Anglia Region on business as well as to Girlguiding Headquarters in London and possibly other Regions. Working Hours 20 hours per week over 5 days - actual daily hours by arrangement. The role holder should adopt a suitable working pattern that will meet the needs of the project. There may be a requirement for occasional evening and weekend working. Line Manager Girlguiding Anglia Region Manager Probationary Period All new fixed term employees are required to serve a Probationary Period of 8 weeks. Holidays 20 days paid holiday per annum plus bank holidays. Notice Period Length of Contract Probationary Period Fixed Term up to 12 months Notice 1 week 4 weeks