3 REASONS TO ARCHIVE. C2C Systems m

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1 C2C Systems m

2 EXECUTIVE SUMMARY No matter how hard you may try, the notion that organisations can keep ALL data indefinitely because disk space is inexpensive is no longer viable. Data growth, particularly , is so rapid that it can become unmanageable overnight. This paper explains how to combat the problem of your ever-increasing inbox. It is common for businesses to experience a 60% - 80% decrease in the overall size of their primary store when they archive. makes up as much as 90% of organisational data and is doubling in volume every months. This record growth is creating a difficult situation for businesses because it impacts everything from Exchange system performance, to policy enforcement, to data accessibility for end users, corporate counsel, and others. Further complicating this situation is the use of personal archives, or PST files. PST files are often created by end users to work around mailbox quotas, but are also created automatically by Outlook. They exist throughout the organization, across end user systems and network file servers. They effectively de-centralize management of end user , which impacts a business ability to comply with policies and regulations, and to efficiently discover data. IT understands the importance of centrally managing end user but also knows it is not feasible to maintain all in Exchange indefinitely. At these growth rates, the associated problems would soon be too much for the business to bear. This is why more and more IT departments are implementing archiving and management solutions. archiving solves Exchange capacity and performance problems, as well as provides a means to manage PST files. It simplifies system migration projects, and it is effective at controlling the life cycle of , to enforce compliance, enable discovery and drive information governance. C2C Systems

3 Manage Growth and Capacity For many businesses, the rapid growth of data imposes tremendous strain on their environment. It impacts mail server performance and maintenance as well as tangent activities, like edisclosure. Archiving is an effective means to offset growth and reduce storage capacity. It provides extended control over corporate data, allowing administrators to systematically execute archive processes that will reduce the amount of data maintained on the primary mail store. It is common for businesses to experience a 60% - 80% decrease in the overall size of their primary store when they archive. This reduction results in improved Exchange system performance and maintenance processes, like backup and restore. It also simplifies Exchange migration projects and investigation and discovery processes. Manage Personally Stored (PST) Data PST files, typically used as personal archives for , are often not managed in a manner consistent with corporate if managed at all. They do not comply with corporate initiated or government mandated management policies. They are usually scattered across end user systems and network storage devices, and are not backed up, leaving end users and businesses vulnerable to data loss. They are difficult to discover, more difficult to search, and they complicate edisclosure processes. In short, PST files are hidden threats that increase businesses legal risk. An effective archiving strategy includes PST management. Archiving PST data ensures that the data is centrally located so it can be managed in line with other data. Doing so enables compliance and edisclosure, and also mitigates legal risk. Enforce Information Management & Compliance Directives The notion that businesses can keep ALL data indefinitely because disk space is inexpensive is no longer viable. Data growth, particularly , is so rapid that it can become unmanageable overnight. Further, downstream management activities like edisclosure become more cumbersome as data volumes grow. The solution to offset growth and its potential problems is to implement an archiving and information management strategy that systematically enforces compliance via rulesbased retention and disposition of live, personally stored and archive data. In this manner, only relevant data core to the business is retained, and older information is systematically removed. C2C Systems

4 Satisfying the Drivers for Archiving with an Archive Solution Whether the goal is to manage growth and capacity, provide centralised management and control over centrally and locally stored messages, or enforce compliance and information management directives, an archiving solution will satisfy these needs and provide an improved user experience. Use of archiving immediately removes onerous mailbox quotas, and provides familiar stubbing capabilities so archived messages appear just as they normally would in users inboxes. C2C s unified approach to archives means searching for archived s is intuitive and no requires no end user training. Capacity is addressed through built-in compression and single-instancing. The benefits are numerous, from an immediate gain in available capacity to a reduction in necessary bandwidth and transmission since messages are no compressed. Single-instancing points all recipients to a single common versus saving many duplicate copies. Compliance and Information Management initiatives are highly automated in an archiving solution. ArchiveOne from C2C can apply policies to data whether it s been archived or is still live in an inbox that will ensure the message is properly retained and for the proper amount of time. Policies can also enforce automated expiration or deletion of messages and the appropriate times, providing you an audit trail and proof of your proactive compliance with the many Acts and ordinances around the retention and destruction of data. C2C Systems

5 About C2C C2C is a leading provider of archiving and management software for and files. Our products provide centralised control over archiving, retention, disposition, compliance, preservation and discovery of corporate data. From our initial compression product twenty years ago, to our flagship ArchiveOne Enterprise platform, C2C products are recognized for ease-of-use and flexibility. C2C continues to meet the evolving needs of organisations and our customers benefit from improved server performance, reduced storage costs, improved search and discovery processes, and lower corporate risk because they manage and data before it overwhelms them. SMBs choose ArchiveOne, C2C s data archiving solution, because it provides a seamless user experience and tightly integrates with all version of Microsoft Exchange. Configuration options include on-premise and cloud-based, to leverage organisations needs for flexible infrastructure. Large organisations choose PST Enterprise, C2C s data management solution, to locate, migrate, and ultimately expire data held in dark PST containers. This allows them to consolidate resources, migrate to new architectures, and eliminate the risk inherent in old, unknown data. C2C, a Microsoft Gold Certified Partner, was established in 1992, and is a privately-held company with offices in Reading, UK and Westborough, MA. C2C Systems