CONTRACT BONDS * Bid * Payment * Performance

Transcription

1 ALAMO SURETY BONDS Phone (210) Austin Hwy Fax (210) San Antonio, TX To qualify for bonding credit, the surety company underwriter will need to determine the applicant s financial strength and capacity, creditworthiness, and ability to perform the work to be bonded, as well as any backlog. As an independent agency, Alamo Surety Bonds represents the leading surety bond markets. This enables us to find the company that best fits your company s particular bonding needs. All of the bond companies we represent are U.S. Treasury-Listed and rated by M. Best. To apply for bonding credit, please complete the attached forms and send them to Alamo Surety Bonds via mail, fax, or , along with the items included in the checklist below: Contract Bond Checklist of Items: Contractor Questionnaire (Attached) Supplementary Application (Attached) Status of Contracts (Attached) Include all single jobs currently under contract, but not yet started or 100% completed. Personal Financial Statement (Attached) To be completed by all principal owners, partners, or shareholders with at least 10% ownership interest Corporate or Business (ie Partnership, LLC, LP) Financial Statement This statement should include at a minimum a Balance Sheet & Income Statement for the most current fiscal year end and using the accrual method of accounting (not tax basis). Bank Reference Letter This should include at a minimum the number of years account opened, average balance, line of credit available. Resumes on Principal Owners and Key Personnel Copy of Certificate of Insurance Copy of the RFP (for bid), or Contract (if awarded) We need the above basic information to effectively sell you to the prospective surety company. Additional information may be required. Once we receive all the required information, we typically get a response within 3 5 days, depending on the type and size of the contract and the contractor s qualifications. Please call me if you have any questions or need additional information. I look forward to working with you. Sincerely, CONTRACT BONDS * Bid * Payment * Performance Jim Swindle, AFSB attachments

2 ALAMO SURETY BONDS 2361 Austin Hwy. San Antonio, TX Phone (210) Fax (210) CONTRACTOR QUESTIONNAIRE 1. Name of Firm: Fiscal Yr. End (city) ( ) 4. Phone: 5. Contracting Specialty: (state) (zip) 6. Contact Person: 7. Title: 8. Year Business Started: 9. Type of Business: Corp. Part. Prop. Sub. S. Corp State of Incorporation: 11. Area of Operation: 12. List the corporate officers, partners or proprietors of your firm: Yr. of Percent Name Birth Position Owned Name of Spouse D. E. 13, Will the above individuals and spouses personally indemnity Surety? If no, explain: 14. Is there a buy/sell agreement among the owners of the business? 15. Is this agreement funded by life insurance? 16. Corp. Indemnity? 17. Cross/Corp Indemnity? 18. How Many people does your firm employ? 19. How many work crews? 20. Has your firm or any of its principals ever petitioned for bankruptcy, failed in business or defaulted so as to cause a loss to a Surety?. If yes, please explain: 21. Is your firm or any of its owners or officers currently involved in any litigation?. If yes, explain 22. What percentage of the firm's work is normally for: Government Agencies % Private Owners % 23. What percentage of the firm's work is normally subcontracted: % 24. Are bonds required of subs?. Page 1 of 4

3 25. What trades do you normally subcontract? 26. What is largest amount of uncompleted work on hand at one time in the past? Amount: Year: 27. What is the largest job you expect to do during the next year? 28. What is the largest uncompleted work program expected during the next year? 29. What is your expected annual volume next year? 30. What trades do you normally undertake with your own forces? 31. SIC CODE 32. Do you lease equipment? Type of lease? 34. What are the terms of the lease? 35. Name of your CPA: Phone: Contact Person: 36. On what basis are taxes paid? Cash Completed Job Accrual % of Completion 37. On what basis are financial statements prepared? Cash Completed Job Accrual % of Completion 38. On what level of assurance are financial statements prepared? CPA Audit Review Compilation 39. How often are financial statements prepared? Annually Quarterly Semi-annually Monthly 40. Do you have a full time accountant on staff? 41. Years experience 42. Are job cost records kept? 43. How often reviewed? 44. How often updated? 45. Do they show job detail? 46. Frequency? 47. Name of your Bank: Phone: Contact Person: 48. Amount of line--of credit: 49. Expiration date: 50. What is interest rate? 51. UCC Filing? 52. How is credit secured? 53. Is your firm union? 54. What is firm's Dun & Bradstreet Number? % 55. D & B Rating: 56. Pay Record: 57. Date of Rating: Remarks: 58. Previous Bonding Companies: Name Reason for Leaving 59. List five of your largest contracts: Job Name Contract Price Gross Completion Profit Date Bonded? Page 2 of 4

4 D. E. 60. List five of your major suppliers: Name Address Telephone Contact D. E. 61. List five subcontractors (or contractors if you are a subcontractor) that you do business with: Name: Name: Name: D. Name: E. Name: 62. List three Architects you have done business with: Name: Name: Name: Page 3 of 4

5 63. List key personnel, foremen or supervisors: Name Position Yr. of Birth Yrs. Exper. Previous Employer D. E. 64. List any life insurance in effect on key personnel: Name Beneficiary Amount Cash Value Insurance Company: Insurance Company: insurance Company: 65. List other insurance coverage currently in effect: Limits in '000's BI PD Carrier Expiration Date General Liability: Auto Liability: Umbrella: D. Owner's Protection: 66. List any subsidiaries and affiliates of the contracting firm: Firm Name Ownership Type Business NANDA Code D. E. REMARKS: - Completed by: Title: Date: Page 4 of 4

6 ALAMO SURETY BONDS SUPPLEMENTARY APPLICATION Firm Name: Fed Tax ID- 1. Is your firm or any subsidiary or affiliate currently involved in any litigation or subject to any liens or judgments?. NO If yes, explain below: 2. Are any of the owners/stockholders indemnitors currently involved in any litigation, divorce or separation proceedings? NO If yes, explain below: 3. Has your firm ever petitioned for bankruptcy, failed in business or caused a loss to a surety? NO If yes, explain Below: 4 Have any of the owners/stockholders/indemnitors ever petitioned for bankruptcy, failed in business or caused a loss to a surety? NO If yes, explain below: 5. Is your current surety or any prior surety on notice of any payment or performance claims naming your firm? NO If yes, explain below: 6. Current Surety: Reason for changing surety: 7. Will your firm, subsidiaries and affiliates and all stockholders and their spouses willingly indemnify the surety, for any and all bonded obligations? NO If no, explain below: 8. Is your firm current on all Taxes: Withholding, Sales, Income and miscellaneous? NO If no, explain below: 9. Are the owners/stockholders/indemnitors current on all Taxes : Withholding, Sales, Income and miscellaneous? NO If no, explain below: EXPLANATIONS TO EXCEPTIONS NOTED ABOVE: (Attach supporting information) The undersigned hereby acknowledges that the Surety will rely on the information furnished above and may, in fact, verify certain responses in accordance with existing statutes and insurance regulations. Any person who knowingly files an application for insurance or statement of claim containing any materially false information commits a fraudulent act, which is a crime, and may also be subject to a civil penalty, punishable under laws governing fraudulent insurance acts. Firm Name: Principal signature: Printed name - Date: Agent as Witness: Printed name -

7 STATUS OF CONTRACTS REPORT AS OF CONTRACTOR : LAST REPORT AS OF JOB NUMBER/NAME CONTRACT PRICE INCL. APPROVED CHANGE ORDERS BILLI NGS TO DATE INCLUDING RETAINAGES COST OF PROJECT AT TIME OF BID COSTS TO DATE REVISED ESTIMATED COST TO COMPLETE REVISED TOTAL EST. COST OF PROJECT (D + E) REVISED TOTAL EST. GROSS PROFIT/ (LOSS) % COM- PLETE (D F) EST. COM- PLETION DATE A B C D E F G H I Total PROJECTS COMPLETED SINCE PRIOR REPORT TOTAL UNCOMPLETED SUBCONTRACTS REMAINING JOB NUMBER/NAME Fl NAL CONTRACT PRICE TOTAL COST FINAL GROSS PROFIT/ (LOSS) ORIGINAL GROSS PROFIT DATE JOB ACCEPTED BY OWNER COMMENTS/REMARKS: REPORT PREPARED BY: TITLE:

8 PAGE 1 PERSONAL FINANCIAL STATEMENT Name Social Security.: Address Telephone Business or Occupation: Partner or Officer in any other venture? Are any assets pledged? Have you ever made a composition settlement or taken bankruptcy? Explain: The financial statement herein given as a true and accurate statement of the financial condition of the undersigned as of, 20. Income from alimony, child support or maintenance payments need not be revealed if the undersigned does not choose to disclose such income in applying for credit. ASSETS LIABILITIES AND NET WORTH Cash on Hand and in Banks (Schedule 1) tes Payable to Banks Secured (Schedule 1) U.S. Government Securities Unsecured (Schedule 1) Accounts, Loans and tes Receivable (Schedule 2) tes Payable to Relatives Cash Surrender Value Life Insurance (Schedule 3) Accounts and tes Payable to Others Other Stocks and Bonds (Schedule 4) Rents and Interest Due Real Estate (Schedule 5) Taxes Due (Schedule 5) Automobiles Number ( ) Liens on Real Estate (Schedule 5) Other Assets (Itemize) Other Liabilities (Itemize) TOTAL LIABILITIES NET WORTH TOTAL ASSETS TOTAL LIABILITIES AND NET WORTH INCOME CONTINGENT LIABILITIES Salary As Endorser or Co-Maker Bonus and Commissions On Loans or Contracts Dividends and Interest Legal Claims Real Estate Income Provisions for Federal Income Tax Other Special Debt TOTAL INCOME INSURANCE COVERAGE COMPARISON OF MONTHLY INCOME AND EXPENSES Fire Insurance Buildings Net Monthly Income Household Effects and Autos Rent or Home Payment Liability Insurance - Automobiles Food and Utilities Personal Incidentals General Public Avg. Amt. Paid on Open Accts. Other Insurance TOTAL EXPENSES DIFFERENCE BETWEEN INCOME AND EXPENSES

9 PAGE 2 SCHEDULES. 1 Banking Relations. (A list of all my bank savings and loan accounts.) Name and Location Cash Balance Amount of Loan Maturity of Loan How Endorsed, Guaranteed or Secured Total. 2 Accounts, Loans and tes Receivable. (A list of the largest amounts owing to me.) Name and Address of Debtor Amount Owing Age of Debt Description or Nature of Debt Description of Security Held Total Date Payment Expected. 3 Life Insurance. Name of Person Insured Name of Beneficiary Name of Insurance Co. Type of Policy Face Amount of Policy Total Cash Surrender Value Total Loans Yearly Policy Amount of Yearly Premium Is Policy Assigned?. 4 Other Stocks and Bonds. Face Value Bonds. Stock Shares Description of Security Registered in Name of Cost Present Market Value n/a Income Received Last Year If Pledged State to Whom. 5 Real Estate. The legal and equitable title to all the real estate listed in this statement is solely in the name of the undersigned, except as follows: Description or Street. Dimensions or Acres Improvements Consist of Mortgages or Liens Due Dates & Amounts of Payments Assessed Value Unpaid Taxes Present Market Value Year Amt. total The undersigned certifies that the information inserted on both pages hereof has been carefully read and is true and correct. Date: Signed: