CHILD DEVELOPMENT TRAINING CONSORTIUM CAMPUS COORDINATOR AGREEMENT AGREEMENT NUMBER

Transcription

1 ' Napa Valley College Board of Trustees CHILD DEVELOPMENT TRAINING CONSORTIUM CAMPUS COORDINATOR AGREEMENT AGREEMENT NUMBER This Agreement is made and entered into this 1st day of September, 2015, by and between the Yosemite Community College District, Child Development Training Consortium, hereafter called the YCCD/CDTC, and Dianna Chiabotti of Napa Valley College hereafter called the COORDINATOR. WITNESSETH: That the COORDINATOR for and in consideration of the covenants, conditions, agreements, and stipulations of the YCCD/CDTC hereinafter expressed, does hereby agree to furnish to the YCCD/CDTC services as follows: STATEMENT OF WORK A. The COORDINATOR will implement the Child Development Training Consortium program at the community college named above according to the terms of the Instructional Agreement. The scope of work in this contract is supplementary to the typical duties of faculty or other positions that provide career and education guidance to child development students. The Campus Coordinator will be responsible to prepare and submit all required reports; coordinate all Consortium activities; attend two (2) mandatory YCCD/ CDTC sponsored meetings at YCCD/CDTC expense; and inform child development/early childhood education department of program requirements and components specific to campus Child Development Training Consortium. The designated Campus Coordinator is preferably active faculty either full- time o.r adjunct faculty, department chair, or director of the campus child development lab center/children's center. If the current Campus Coordinator does not meet these recommendations, they are permitted to continue in the position and new requirements will be applicable upon designation of a new Campus Coordinator. Since the requirement of faculty is preferred, but not required, exceptions will be considered by YCCD/CDTC on an individual basis. The Campus Coordinator must be located on campus with regularly scheduled office hours; thereby being accessible to students enrolled in the program. The Campus Coordinator must attend campus child development/early childhood education (ECE) department meetings and be knowledgeable of all aspects of the ECE profession. The YCCD/CDTC must be notified in writing within fifteen (15) calendar days of any change in Campus Coordinator status. The Campus Coordinator, even in the role as Co-Coordinator, must reside within California and be employed by the college. The Campus Coordinator will act as a liaison between the Child Development Training Consortium and California Department of Education/Early Education and Support Division (CDE/E'ESD) to disseminate information to campus faculty regarding state initiatives and trends in ECE. Page 1 of 11 Pg 1 of 7

2 B. The COORDINATOR will actively recruit eligible students for the YCCD/CDTC. l. The COORDINATOR will ensure that the eligibility of all enrolled students is verified each term or semester of enrollment using the Student Profile. Each enrolled student must meet the following eligibility criteria: a. Student must be seeking a new or maintaining a currently held Child Development Permit, AND b. At the time of enrollment, the student must be employed by a child care/development program including licensed family child care and out-of-school school care. Center-based programs must be licensed or eligible for an exemption according to Department of Social Services (DSS) regulations. Licensed exempt centers are limited to the following: on school site, parents on site, military, tribal, employment agency, parks and recreation, adult ed/child care, home based program and before/after school program. Employment in a kindergarten or transitional kindergarten classroom is also acceptable, AND c. Student employment must directly benefit children and/or families. The employment experience must be acceptable to the California Commission on Teacher Credentialing for purposes of obtaining a Child Development Permit, even if experience is not required for the permit, AND d. Student must work in the state of California. e. In-home care providers (nannies) are not eligible. Unlicensed exempt, in-home child care providers are not eligible. 2. The COORDINATOR will enroll eligible students according to the following priorities: California Deportment of Education, Early Education and Support Division (CDEIEESD) Priorities for Enrollment: Priority l Priority 2 Priority 3 Employees of all direct-funded CDE/EESD programs including center-based programs and family child care network programs or center-based programs with satellite family child care providers. This also includes colocated Head Start Programs. Employees of any program, center-based or licensed family child care homes that serve children on a voucher basis for Alternative Payment services. Employees of all other programs including centerbased and licensed family child care homes. Within each priority group listed above, priority will be given to students fulfilling the requirements for on Assistant or Associate Teacher or Teacher Child Development Permit. Page 2 of 11 Pg 2 of 7

3 Local Priorities for Enrollment The local YCCD/CDTC Advisory Committee may establish additional priorities. However, the CDE/EESD priorities listed above must be met before local priorities con be implemented. Local priorities ore encouraged to meet local needs within the context of the CDE/EESD priorities. 5. The COORDINATOR must be located on campus with regularly scheduled office hours; thereby being accessible to students enrolled in the program. 6. The COORDINATOR will develop students' awareness of transfer options and access to other services. C. The COORDINATOR will encourage the selection of qualified faculty to teach child development/early childhood education and other courses, which fulfill requirements of the Child Development Permit Matrix and/or child core licensing regulations. l. The COORDINATOR will encourage the selection of qualified faculty who reflect the ethnic makeup of the student population. 2. The COORDINATOR will orient all child development/early childhood education instructors about the Child Development Training Consortium program including eligibility criteria, enrollment priorities and procedures, and reporting requirements. D. The COORDINATOR will represent the needs and priorities of the YCCD/CDTC in designing, monitoring, and evaluating appropriate course offerings. l. The COORDINATOR will provipe clarity regarding the purpose and focus of courses and programs offered. 2. The COORDINATOR will advocate that scheduled courses meet the needs of child core agencies, their staff, and family child core providers in the college's service area. 3. The COORDINATOR will advocate that scheduled courses meet the requirements of the Child Development Permit Matrix. 4. The COORDINATOR will advocate that courses ore degree or certificate applicable whenever possible. 5. The COORDINATOR will advocate for the provision of lower division units. 6. The COORDINATOR will solicit input on courses to be offered from a local Advisory Committee. 7. The COORDINATOR will advocate that courses ore transferable whenever possible. Page 3 of 11 Pg 3 of 7

4 8. The COORDINATOR will ensure collaboration (if applicable) with CEC Mentor Coordinator, two times per semester. This collaboration will include sharing program services and promote integration of services for student success. E. The COORDINATOR will determine local service area needs. 1. The COORDINATOR will maintain a dialogue with child care/development agencies and family child care associations in the service area. 2. The COORDINATOR will participate on an Advisory Committee to solicit input on local needs, courses to be offered, and the student eligibility and payment policies. Approval of the adopted student eligibility and payment policies will be properly documented in agendas and meeting minutes, which must be submitted by specified due dates. The Advisory Committee will meet a minimum of once each semester or term. 3. The COORDINATOR will make a good faith effort to ensure that the local child care labor market is represented on the Advisory Committee by including the following program representatives: the Campus Coordinator; one community college child development instructor; one CEC Mentor Coordinator, one family child care provider; one representative of a child care program funded by the California Department of Education, Early Education and Support Division (CDE/EESD); one representative of a private- for-profit child care program; one representative of a private-non-profit child care program; one representative of the local Resource and Referral program; one college student majoring in child development; one representative from the Local Child Care and Development Planning Council; and one representative from the county-level Children and Families Commission and one representative from the local CARES Plus and/or AB212 programs. 4. The COORDINATOR will oversee c_ompletion of an annual needs study of the college's local service area to determine the greatest needs of individuals seeking new or maintaining currently held Child Development Permits. Information collected should include: a. b. c. Description of eligible students to be served Special circumstances or unique challenges and characteristics of eligible students Description of agencies/programs that will benefit d. Area strengths e. Area needs f. Description of most needed courses including topics, times, locations and preferred language of instruction. Page 4 of 11 Pg 4 of 7

5 F. In addition, the COORDINATOR will fulfill the following responsibilities: 1. Prepare and submit all required reports by the due dates specified in Appendix B, Required Reports and Time Lines. All reports should be submitted to the Child Development Training Consortium, 1620 North Carpenter Road, Suite C-16, Modesto, CA Attend two (2) mandatory YCCD/CDTC sponsored meetings at YCCD/CDTC expense. 3. Develop and monitor a program budget in accordance with YCCD/CDTC budget development guidelines available in the Campus Coordinator Handbook. 4. Share ideas, materials, and resources with other Campus Coordinators. 5. Ensure retention of all programmatic and fiscal records for a minimum of five (5) full years from the date of final payment under this Agreement. These records must be provided to YCCD/CDTC upon request for audit purposes. 6. Ensure that all program expenditures are reasonable, necessary, and allowable. 7. Ensure that travel reimbursement rates do not exceed those approved by CDE/EESD. II. PERIOD OF PERFORMANCE The term of this Agreement will be from September 1, 2015, to and including June 30, Ill. PAYMENT FOR SERVICES A. In consideration of the performance_ of the foregoing in a satisfactory manner, the YCCD/CDTC agrees to pay the COORDINATOR an amount not to exceed $4, B. COORDINATOR will be paid in installments upon receipt of invoices. Coordinator invoices received after June 30, 2016, may result in loss of COORDINATOR stipend, and/or campus being placed on probationary status. C. To obtain payment, COORDINATOR will submit a YCCD/CDTC supplied invoice to: Child Development Training Consortium 1620 North Carpenter Road, Suite C-16 Modesto, CA IV. CONTRACT AMENDMENTS This Agreement may be amended with mutual written consent of both parties. Pg 5 of 7 Page 5 of 11

6 V. 30 DAY TERMINATION NOTICE It is mutually agreed that either party may terminate this Agreement by giving thirty (30) calendar days advance written notice. VI. FUND AVAILABILITY Funding of this Agreement is contingent upon appropriation and availability of funds from the California Department of Education, Early Education and Support Division. The Child Development Training Consortium is funded with federal Child Care and Development Quality Improvement funds. VII. CONFIDENTIALITY A. All data and information developed by COORDINATOR and deemed confidential by YCCD/CDTC shall be properly safeguarded and protected by COORDINATOR from unauthorized use and disclosure. At a minimum, during non-working hours, CDTC paper and/or electronic documents, reference materials, or any materials related thereof shall be kept in a locked, secure place. All electronic data shall be password protected and secure at all times. B. COORDINATOR is hereby considered an agent of the State of California/Yosemite Community College District only for confidential data purposes and will be personally liable under the state and federal statutes for unauthorized disclosures. C. COORDINATOR shall as soon as practicable notify YCCD/CDTC of any request from a third party for disclosure of any information relating to this Agreement, including, but not limited to, subpoena, deposition proceedings, court order or other legal action. Subject to paragraph B above, unless YCCD/CDTC authorizes the disclosure of the information in writing, COORDINATOR shall use every means, to the maximum extent permitted by law and at no cost to the YCCD/CDTC, to protect the information from disclosure. D. COORDINATOR shall agree to the conditions and stipulations of the YCCD/CDTC Confidentiality Agreement, Attachment C, in consideration of interactions with participants of the CDTC program and confidential information entered into the online student profile system. VIII. NONDISCRIMINATION CLAUSE During the performance of this Agreement, COORDINATOR will not unlawfully discriminate, harass, or allow harassment, against any employee or student because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), medical condition (cancer), age (over 40), sexual orientation, or marital status. COORDINATOR will ensure that the evaluation and treatment of employees and student participants are free from such discrimination and harassment. IX. INDEPENDENT CONTRACTORS It is understood that this is an Agreement by and between independent contractors and is not intended, and shall not be construed to create the relationship of agent, servant, employee, partnership, or joint venture. Page 6 of 11

7 X. HOLD HARMLESS CLAUSE Both the CONTRACTOR and YCCD/CDTC agree to hold harmless, defend, and indemnify the other party, its officers, employees, boards, volunteers, and agents from and against any and all losses, claims or expense arising out of any liability or claim of liability for personal injury, bodily injury to persons, contractual liability and damage to property sustained or claimed to have been sustained arising out of activities of such party, its boards, officers, agents, employees, or volunteers pursuant to this Agreement. However, the provisions of this indemnity agreement do not apply to any damages or losses caused by the negligence or willful misconduct of the party being indemnified or its officers, employees, boards, volunteers, or agents. XI. ACKNOWLEDGMENT The COORDINATOR will acknowledge the support of the YCCD/CDTC when publicizing the work performed under this Agreement. Materials developed with funds from this Agreement shall contain an acknowledgment of the use of federal Child Care and Development Quality Improvement funds received from the California Department of Education, Early Education and Support Division. AGREED TO BY: Authorizing Signature: Printed Name and Title of Person Signing: Mailing Address (for checks): City, State, Zip: Telephone: Date: y osem1 t e c ommumry t C o II ege o IS t ric t Authorizing Signature: Printed Name of Person Signing: Title of Person Signing: Date: Teresa Scott Executive Vice Chancellor/Fiscal Services, YCCD Attachments for reference: Appendix A- Child Development Permit Matrix Appendix B Required Reports and Time Lines Appendix C - Confidentiality Agreement Return ~Campus Coordinator Agreements and the Non-Employee Honorarium Authorization (green) with original signatures to: For CDTC Use Only: Child Development Training Consortium 1620 North Carpenter Road, Suite C-16, Modesto, CA For questions call (209) Date Received: To D.O.: From D.O.: To Coordinator: Page 7 of 11 Pg 7 of 7

8 Qualifications (with option numbers indicated) Assistant (Optional) Associate Teacher Option 1: 6 units of Early Childhood Education (ECE) or Child Development (CD) Option 1:12 units ECEICD induding oore courses** 50 days of3+ hours per day within 2 years Option 2: Accredited HERO program (including ROP) Development Associate (CDA) Authorizes the holder to care for and assist in the development and instruction of children in a child care and development program under the supervision of an Associate Teacher, Teacher, Master Teacher, Site Director. Authorizes the holder to provide service in the care, developmen~ and instruction of children in a child care and development program, and supervise an Assistant and an aide. 105 hours of professional growth***** Must complete 15 additional units toward a Teacher Permit. Must meet Teacher requirements within 10 Teacher Master Teacher Site Supervisor Option 1: 24 units ECEICD induding oore courses**.ill!d 16 General Education units* Option 1: 24 units ECEICD induding oore courses**.ill!d 16 GE units*.ill!d 6 specialization units.ill!d 2 adult supervision units Option 1: AA (or60 units) which indudes: 24 ECE/CD units with core oourses**.ill!d 6 administration units.ill!d 2 adult supervision units 175 days of3+ hours per day within 4 years 350 days of 3+ hours per day within 4 years 350 days of3+ hours per day within 4 years induding at least 100 days of supervising adults 2: AA or higher in ECEICD or related field with units supervised field experience in ECEICD setting Option 2: BA or higher (does not have to be in ECEICD) with 12 units of ECEICD, J2!ld 3 units field experience in ECEICD setting; Q[ Option 3: Admin. credential ***with 12 units of ECEICD, J2!ld 3 units supervised field experience in ECEICD setting;.qr Option 4: Teaching credential**** with 12 units of ECEICD, J2!ld 3 units supervised field experience in Authorizes the holder to provide service in the care, development and instruction of children in a child care and development program, and supervise an Associate Teacher. Assistant and an aide. Authorizes the holder to provide service in the care, development and instruction of children in a child care and development program, and supervise a Teacher, Associate Teacher, Assistant and an aide. The permit also authorizes the holder to serve as a coordinator of curriculum and staff rl<>v<>lrmm<>nt Authorizes the holder to supervise a child care and development program operating at a single site; provide service in the care, development, and instruction of children in a child care and development program; and serve as a coordinator of curriculum and staff development. 105 hours of professional growth***** 105 hours of professional growth***** 105 hours of professional growth***** Program Director Option 1: BA or higher (does not have to be in ECEICD) induding: 24 ECEICD units with oore courses** Ql!:! 6 administration units Ql!:! 2 adult supervision units One year of Site Supervisor experience 2: Admin. credential ***with 2 units of ECEICD, J2!ld 3 units supervised field experience in ECEICD setting;.q!: Option 3: Teaching credential**** with 12 units of ECEICD, J2!ld 3 units supervised field experience in ECE!CD setting, J2!ld 6 units administration; Q[ 4: Master's Degree in ECEICD or Development Authorizes the holder to supervise a child care and development program operating in a single site or multiple sites; provide service in the care, development, and instruction of children in a child care and development program; and serve as coordinator of curriculum and staff development. 105 hours of professional growth***** NOTE: All unit requirements listed above are semester units. All course work must be completed with a grade of C or better from a regionally accredited college. Spanish translation is available. *One course in each of four general edl.cation categories,...tlich are degree applicable: English/Language Arts; Math or Science; Social Sciences; Humanities and/or Rne Arts. **Core courses irdude child/human growth & development chilcvfamily/community or child and family relations; and programs'curriculum. You must have a minimum of three semester units or four quarter units in each of the core areas. ***Holders of the Administrative Services Credential may serve as a Srte Supervisor or Program Diroctor. ****A valid Multiple Suqect or a Single Suqect in Horne Economics. *****Professional 1M'1"""" nt" Professional Growth Advisor. Call for assistance in an advisor. 7/10 Page 8 of 11 Perm it Matri x 7-1 0

9 Appendix B Child Development Training Consortium Required Reports and Time Lines Report/Documentation Instructional Agreement Due Date As soon as possible Online Student Profiles and Transmittal Summer/Fall 1 15: Second Friday of October Summary and Detail Sheets AND Professional Winter/Spring I 16: Second Friday of March Development Profile (if submitted hard copy) Student Evaluations Summer/Fall 1 15: Second Friday of February (Composite generated online) Winter/Spring 1 16: Last Friday of June Program Budget (SUBMIT ONLINE) Second Friday of October Student Eligibility and Payment Policies Second Friday of December Advisory Committee Meeting Documents Fall 1 15: Second Friday of February Spring 1 16: Last Friday of June Coordinator Invoice Summer/Fall 1 15: Second Friday of February Winter/Spring I 16: First Friday of June Child Development Instructional Staff Profiles and Master List (UPDATE ONLINE) Second Friday of March Course Offering Matrix of Child Development Submit prior to each semester after course and CDTC Funded Courses (UPDATE ONLINE) schedule is established at campus Designation of Campus Coordinator and Agreement Specifications Year-End Report Narrative Final Expenditure Report (SUBMIT ONLINE) Final Expenditure Narrative (SUBMIT HARDCOPY) First Friday of May Last Friday of June Last Friday of June Page 9 of 11

10 Appendix C: Confidentiality Assurance Agreement CONFIDENTIALITY ASSURANCE AGREEMENT All Campus Coordinators designated to implement the CDTC program of Yosemite Community College District (YCCD), Child Development Training Consortium (COTC) who have access to process personal private student information within the CDTC website, which contains confidential information and records must read and sign this Agreement The original is to be submitted to the Child Development Training Consortium, along with the signed Instructional Agreement. CDTC must sign the Agreement and then place the signed original in the Campus Coordinator's file, and return a copy to the signee. Responsibilities: During the performance of your assigned duties related to collecting information on students participating in the CDTC program, services and other activities provided, you may have access to confidential student information and records required for effective coordination and delivery of services to students and early childhood professionals. All confidential discussion, deliberations, records, and information generated or maintained in connection with these activities shall be disclosed only to authorized persons who have the authority to access confidential participant information or records. An authorized person is defined as any person who is given authority to access participant information in the system through the YCCD/CDTC confidentiality protocol. This includes information obtained and conveyed through all media- verbally, in writing, by fax, phone or , or through the CDTC website. Confidential participant data will be managed in accordance with all applicable federal and California state privacy laws including but not limited to: Family Education Rights and Privacy Act of 1984 (20 U.S. C Sec. 1232g) and Children's Online Privacy Protection Act (COPPA) and California Education Code sections to Confidential participant data may include, but is not limited to, name, telephone, account, address, date of birth and social security number. Liabilities: Unauthorized release of confidential information to a third party may expose you to personal civil penalties under the provisions of Welfare and Institutions Code, Section 5330; criminal action under Welfare and Institutions Code, Section ; and potential fine under Title 42, Code of Federal Regulations, Part 2. Acknowledgement: I acknowledge responsibility not to divulge any confidential information or records concerning CDTC students for services funded through the California Department of Education within the CDTC's website without proper written authorization. I understand that I, the CDTC Campus Coordinator, will receive a signed copy of this Confidentiality Assurance Agreement, and that the signed original will be placed in the campus file North Carpenter Rd., Suite C-1 6, Modesto, CA tel fax Page 10 of 11

11 ' I Napa Valley College Board of Trustees Signature: Name (Print) and Title: Date: Received by: Title: Organization: Child Development Training Consortium 1620 North Carpenter Rd., Suite C-16, Modesto, CA tel fax Page 11 of 11