Position Description. Employee: Head Office: Moorabool Street, Geelong. Grade: Enterprise Agreement Grade 6

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1 Position Description Employee: Position title: Payroll Officer Location: Head Office: Moorabool Street, Geelong. Grade: Enterprise Agreement Grade 6 Organisation: Purpose: This role reports to the Group Financial Controller and is part of the Finance team. The primary purpose of this role is to fulfil the payroll duties for GMHBA Limited. The key responsibilities of the role are to process and administer the payroll including employee addition and termination calculations. Employment compliance is another key responsibility including tasks such as yearend payroll reconciliation, payroll tax, workcover and superannuation. Staff: None Key Relationships: Internal: External: All staff Other payroll and finance staff Group Financial Controller Human Resources Executive Manager Finance & Corporate Services None Authorising Officer: Executive Manager Human Resources Version Number: 1.01 Date Approved: November 2015 Version 1: 2015 Page 1 of 6

2 Principal Accountabilities The principal accountabilities are: Preparation of fortnightly and monthly payroll Prepare payroll process each fortnight and month for over 250 employees for review. The process includes but is not limited to the following key tasks: o Review of submitted timesheets and query staff and managers for outliers or anomalies o Complete payroll process including attendance to ad-hoc requests and changes to payroll setup o Review system reports to ensure no anomalies or unexpected variances exist o Prepare summary analytical cover page for Finance Manager review Maintain accurate employee records including calculation of remuneration values and updating the payroll system Collate appropriate supporting documentation for new hires for review by Finance Manager Prepare calculation of employee terminations including assessment of appropriate tax treatment and other relevant tax treatments such as genuine redundancies Payroll compliance Administer key compliance tasks such as superannuation, payroll tax, PAYG and WorkCover by preparing work papers and payment documentation for Finance Manager review Yearend payroll process Complete yearend payroll process for review by Finance Manager including preparation of payment summaries, yearend payroll reconciliation, annual payment summary statement, annual payroll tax reconciliation and WorkCover rateable remuneration submission Rent and other payments Prepare monthly rental and other recurring payments such as social club and workplace giving for review by Finance Manager General Assist Accounts Payable when required Undertake any other duties as directed from time to time by the Finance Manager or Executive Manager Finance and Corporate Services Version 1: 2015 Page 2 of 6

3 Values & Behaviours Can demonstrate the ability to live the corporate values and behaviours. Trust Build credibility through actions Demonstrate in others intentions and competencies Contribute Collaborate and get involved Make a difference Enjoy Enjoy work Take pride in success Succeed Be resourceful, adaptable and achieve quality results Be decisive Improve Be curious and look for innovation Have the courage to try something new Serve Aim to make every customer experience memorable Make every effort to deliver excellence Version 1: 2015 Page 3 of 6

4 Specific Job Competencies Continuous Improvement/ Quality Originates action to improve existing business conditions and processes. Uses appropriate methods to identify opportunities, implement solutions, measure their impact and actions further improvements. Teamwork and Collaboration Actively builds and fosters a friendly, harmonious and productive working atmosphere for all staff Actively shares knowledge and experience with others Leads by example. Models respect, helpfulness and cooperation Builds a cohesive and collaborative team environment Professional Conduct Remains calm and focused in all dealings with internal and external customers and in all aspects of their position. Consistently displays a genuineness, honesty and reliability. Effectively manages challenging situations, including in a time of crisis. Effectively manages change within the workplace. Essential Skills and Experiences Communication (Verbal and Written) Clearly conveys and cascades information and ideas, through a variety of media, to individuals or groups in ways that engages the audience and helps them to understand and retain the message. Is consultative and seeks to personalise communication to meet the internal/ external customers needs. Actively seeks and analyses feedback and responds in an appropriate manner. People Management Actively builds and fosters a friendly, harmonious and productive working atmosphere for all staff. Actively shares your knowledge and experience with others in team. Leads by example. Models respect, helpfulness cooperation and organisational values. Builds a cohesive and collaborative team environment. Version 1: 2015 Page 4 of 6

5 Payroll skills Understanding of core payroll requirements such as determination of hourly rates, new employee forms and tax requirements, etc. Understanding of legislation relating to Payroll including but not limited to Fair Work Act 2009, Long Service Leave Act 1992, Superannuation Guarantee Act 1992 and Income Tax Assessment Act 1997 Calculation of taxable income and tax payments. Superannuation requirements including set up and administration of payments to superannuation funds Financial Acumen Demonstrates understanding of budgeting, costing and management reporting. Understands the impact of operations on overall financial position. Demonstrates understanding of payroll transactions and impact on financial results against budget. Educational Qualifications Mandatory VCE or equivalent Preferred Qualifications in business with focus on bookkeeping or accounting and/or payroll Experiential Requirements Mandatory Experience in similar payroll role. Proficient in MS Office specifically MS Word and Excel. Highly Desirable Experience in dealing with both common law and Enterprise Agreement or Award based employee agreements. Previous experience in bookkeeper or accounts payable role. Preferred n/a. Physical Job Design Statement of Works Administrative roles are primarily focused on the processing of work where the majority of each shift involves: Being seated at a desk for long periods of each shift Version 1: 2015 Page 5 of 6

6 Use of PC including the use of keyboard and mouse Use of telephone (incoming and outgoing calls) Other tasks may include collecting work at the printer/ fax machine, photocopying, distributing documents for letter folding. Key Performance Indicators (KPI s) Meet agreed individual KPI s aligned to the departmental KPI s which are detailed as part of the KPI framework, these will be reviewed and agreed post appointment. Version 1: 2015 Page 6 of 6

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