Payroll Processing Using Banner 7. Running the Feed to Finance Process
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- Stella Kennedy
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1 Process Introduction The feed to finance process prepares the budget amounts to be fed to the position labor distributions. It also calculates salary and encumbrance amounts, generates the new fiscal year encumbrance if run at the beginning of the fiscal year, assigns the encumbrance document numbers/sequence numbers for the feed to Banner Finance, and assigns labor distribution overrides where appropriate. Fringe benefit encumbrances are generated only if the charge-back method is setup to encumber. The process is used in the Budget Development cycle to generate original budgets to the Banner Finance: Budget Preparation module. The Finance Extract Process (NHPFIN1) extracts COBRA and budget data for Finance System interface and updates the position totals with encumbered amounts. This process inserts records into the Finance Interface Rule Form (NHRFINC) for original budget and budget changes that were input on the Position Budget Form (NBAPBUD) to the current fiscal and salary encumbrance and COBRA transactions. These transactions will be journalized to the current fiscal year finance operating ledgers. This process has no impact on the disposition number. This process also supports the budget development for the next fiscal year and will generate working budget transactions for the next fiscal year to the Banner Finance: Budget Development module if the Feed Budget to Finance Budget Development checkbox is checked on the HR/Finance Set Up Rule Form (NTRFINI). This function is documented in the Budget Development Manual. Page 1
2 Banner Finance forms The Finance Interface Report Process (NHPFIN2) passes the Finance Extract Process (NHPFIN1) and the Expenditures Finance Extract (PHPFEXP) transactions to Banner Finance. It provides an optional report detailing the data extracted and passed to Banner Finance. The process performs two distinct functions. It is run to create budget and encumbrance transactions to Banner Finance by leaving the Pay ID parameter blank. It is also run to create expenditure and liability transactions to Banner Finance by populating the Pay ID parameter. The process submission should be managed accordingly. Specifically, this process reads the Finance Extract table and updates the General System s Finance Transaction Input table (GURFEED) with the journal entry details for updating Banner Finance. GURFEED is a Collector table through which all interfacing transactions to Banner Finance are passed. An option exists to print out a detail report that provides all the supporting documentation by Finance Rule code, Payroll Earnings code, and Benefit/Deduction code to support the summary journal entry that updates Banner Finance. A summary report presents the information summarized by line item that is journalized to Banner Finance. When run after NHPFIN1 with the Pay ID parameter left blank, a finance journal document is created for the original budget, budget adjustments, fringe budget, fringe adjustments, encumbrance, and COBRA transactions. Page 2
3 Banner form Procedure Follow these steps to complete the process. 1 Access the Budget Maintenance Process (NBPBUDM). 2 Double-click in the Printer field and select the name of your printer. 3 Enter P in the Values field to denote Post update for the Parameter 01 Process Mode. 4 Enter Y in the Values field to perform budget processing for the Parameter 02 Budget Processing. 5 Enter Y in the Values field to perform encumbrance processing for the Parameter 03 Encumbrance Processing. 6 Enter A in the Values field to denote Active budgets for the Parameter 04 Active or Working Budgets. 7 Enter a value in the Values field for the Parameter 05 Chart of Accounts Code. 8 Enter 2001 in the Values field for the Parameter 06 Fiscal Year. 9 Leave the Values field blank for the Parameter 07 Budget ID. 10 Leave the Values field blank for the Parameter 08 Budget Phase. Page 3
4 Procedure, continued 11 Leave the Values field blank for the Parameter 09 Recast Chart of Accounts. 12 Leave the Values field blank for the Parameter 10 Recast Date. 13 Enter Y or N in the Values field blank for the Parameter 11 Process All Pay IDs. 14 Leave the Values field blank for the Parameter 12 Recast Pay ID. 15 Click the Save Parameter Set As checkbox if you will be using the same printer and date value again. 16 Click the Submit radio button to process the calculation. 17 Click the Save icon. 18 Click the Exit icon. Note: Review the output execution listing report, if printed. Check to ensure that the report ran successfully without errors. Only the budget maintenance for the active fiscal year budget parameter options was set up above. Page 4
5 Banner form Procedure Follow these steps to complete the process. 1 Access the Finance Extract Process (NHPFIN1). 2 Double-click in the Printer field and select the name of your printer. 3 Enter N in the Values field for no interfacing with COBRA for the Parameter 01Interface COBRA Flag. 4 Enter Y in the Values field to allow for interface budgeting for the Parameter 02 Interface Budget Flag. 5 Enter Y in the Values field to allow for interface encumbrance for the Parameter 03 Interface Encumbrance Flag. 6 Click the Save Parameter Set as checkbox if you will be using the same printer and date value again. Page 5
6 Procedure, continued 7 Click the Submit radio button to process the calculation. 8 Click the Save icon. 9 Click the Exit icon. IF you selected to Print your report you selected the Database print option 10 Check for normal terminations. THEN review the output execution listing report. select Review Output from the Options menu and select the file name. Page 6
7 Banner form Procedure Follow these steps to complete the process. 1 Access the Finance Interface Report Process (NHPFIN2). 2 Double-click in the Printer field and select the name of your printer. 3 For the Parameter 01 Product Detail Report, enter Y in the Values field. 4 For the Parameter 02 Interface Transactions to FURFEED, enter Y in the Values field to allow for interface transactions. 5 For the Parameter 03 Expenditure Payroll ID, enter BW in the Values field. 6 Click the Save Parameter Set as checkbox if you will be using the same printer and date value again. 7 Click the Submit radio button to process the calculation. Page 7
8 Procedure, continued 8 Click the Save icon. 9 Click the Exit icon. IF you selected to Print your report you selected the Database print option 10 Check for normal terminations. THEN review the output execution listing report. select Review Output from the Options menu and select the file name. Page 8
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