MEMORANDUM FOR GUIDANCE IN HOSTING ISU FIGURE SKATING CHAMPIONSHIPS SECURITY PAPER. Example of approaches and measures

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1 SECURITY PAPER Example of approaches and measures A. Credentialing System (see also Accreditation chart) I. POLICY In an effort to address security issues for ISU events for the purpose of allowing skaters to perform without distraction, the following guidelines will apply to the credentialing system. a) Primary concern is to ensure each skater s safety and promote a situation in which skaters are able to focus on peak performances. b) There will be one designated person from the ISU for each event, who is responsible for the credentialing system both in advance and on site to ensure that the approved policy is enforced. c) The LOC will designate an individual who is in charge of credentialing the volunteers to the event d) Credentialing will be issued only to individuals who have a specific function related to the event. e) Day pass holders must be accompanied by a person holding a credential with access 1, 2 or 3. II ARENA ACCESS FOR EVENTS 1. Tier 1 Credential - Full access to arena (concourse and event level, rink) 2. Tier 2 Credential - Partial access to arena (concourse and event level, but no skaters area) 3. Tier 3 Credential - Partial access to arena (concourse and media and mixed zones at event level) 4. Tier 4 Credential - Concourse only Team Members a) Competitors 1 b) Team Personal 1) Coaches 1 2) chaperons 4 3) Team Leaders 1 4) Medical people 1 5) Team Officials 3 6) Federation Officials 4 c) Event Officials 1) Referees 1 2) Technical panel 1 3) Judges 2 4) Event Officials 1 5) Int. Officials 2 6) Technical OC 2 7) Ice crew, monitors, 1 8) Trial Judges 4 (2) 1

2 9) Technical Delegate / Technical Representative 1 10) Anti-Doping crew 1 11) Medical staff 1 12) Service (printing, OC etc.) 2 13) Catering staff 1 14) TV 2, 3 or 4 d) Media 1) writing press 3 2) photographer 3 with armband or similar 2 e) VIP 1) all if not other position 4 + ticket f) Others 1) Concessions 4 2) Observers 2, 3 or 4 day pass 3) Agents no This is only an example, how to handle access. B. Competition and Practice Venue Controlling Process Access to Venues 1. Skaters ID pass, check baggage 2. Officials ID pass, check baggage 3. Others ID pass, check baggage and body 4. Public check baggage and body 5. Service people ID pass, check baggage and body 6. TV ID pass, check baggage and body Security personal at Venue 1. Volunteers 2. local Police Department some in civil clothes, some in uniform 3. Venue security force some in civil clothes, some in uniform 4. Hired security company some in civil clothes, some in uniform 5. security persons on skates 6. Body Guards 2

3 Special area at venue to secure 1. Skaters entrance, exit, skaters area 2. VIP area 3. Team seats 4. autograph area, mixed zone 5. practice session: 1 st row behind coaches Requirement for Admission Control 1. Metal Detector 2. Search bags 3. Police issues Cameras Flowers and stuffed animals External Security areas 1. VIP parking 2. TV compound 3. LOC parking 4. all entrances of venue Additional Security Focus 1. VIP seating 2. VIP hospitality areas 3. VIP walking area C. Hotel Security Measures Security System employed by Hotel 1. Own security system 2. Security company some in civil clothes, some in uniform 3. LOC people Security consideration 1. Registration room 2. Hotel facilities dining room workout facilities team rooms / meetin g rooms lobby bar 3. Hotel personal 4. Service companies 3

4 Room Assignments 1. separate floor for special teams/persons 2. show ID pass for floor access block elevator 3. no elevator from parking area to rooms 4. automatic halt of elevator for control before reaching skaters level 5. place only credential persons on floor of skaters 6. Assign skaters to floors above access level to outside Additional Security Measures 1. control access to hotel 2. control bus halt and official car park 3. policy for teams receiving and making phone calls 4. policy for delivery flowers, gifts etc. to room 5. D. Transportation Airport (Arrival) - Hotel 1. airport security 2. security on busses who gets on, control Hotel - Venues 1. security control who enters bus only accredited persons admitted 2. security at drop off places 3. security at ways bus-venue-bus or hotel-bushotel Private Cars / official cars 1. Policy who is entitled to use such cars 2. register all parking permits 3. register all drivers 4. register all non-credential people in cars 4

5 E. Special Preparations and Measures Create Alert Commission 1. Venue internal Commission 2. Competition Commission Representatives of venue, OC, ISU, Police Department, Security, Transport, Medical service, Detailed Measures 1. Rescue Plan for venue 2. Search plan for venue on regular basis 3. Alert plan increase alert 4. Routine measures Prepared Measures 1. background check of personal venue hotel(s) vendors suppliers 2. copy all passports incl. picture 3. Questionnaire filed of all employees in practice rink main arena hotel transportation volunteers press TV 4. Evacuation Plan Hotel(s) Venues Place to go Transportation Communication system Medical service 5. Check and built up Communication System 5