Genesee Intermediate School District

Transcription

1 Genesee Intermediate School District Is Your District Ready to Share Services with Local Units of Government and Non-Profits?

2 Lisa A. Hagel Superintendent

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4 About Genesee ISD Regional Educational Service Agency with Ten Facilities Twenty-one Constituent School Districts and Ten Public School Academies (Charter Schools) 75,346 Students and 10,400 Educational Staff Metropolitan, Suburban and Rural Districts GISD s total Budget is $136 million. GISD has a total of 1,200 employees that work in GISD s facilities and are shared between partner entities. GISD is Michigan s 5 th largest ISD by student count and 2 nd largest by staff and service delivery capacity.

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6 GISD s Primary Roles Provide service, support and leadership Oversight of Mandated Functions Operation of Programs Collaboration with Agencies / Districts / MDE GISD Organization and Programs: - Office of the Superintendent - Mott Middle College - Business Services - Special Education Services - Career Technical Education - Early Childhood Programs & Svcs. - Communications & Development - Elmer A. Knopf Learning Center - Education & Learning - Marion D.Crouse Instructional Ctr. - Genesee Early College - Project CHOICE Sites - Health, Safety & Nutrition Services - Transition Center - Human Resources & Operations - Technology & Media Services - Ligon Outdoor Center - Transportation Services

7 GISD s History of Successful, Ongoing Collaborations 21 st Century Community Learning Centers (serving 6,000+ students) Attendance Intervention Career and Educational Development Plan (33,250 student EDP s) Cooperative Purchasing Early Childhood Investment Corporation Easy IEP, Student Data Collection and Medicaid Billing (15,000 web-based IEPs annually, $46.7 million generated from Medicaid since 1994) Employer Education Training Connection Energy Education / Energy Management (Saved $2.1 million in 42 months) Fingerprinting/Criminal Records Checks (27,422 live scans) Food Service GASC Transportation Consortium (saved $9.29 million within last 7 years) 1 of 3

8 GISD s History of Successful, Ongoing Collaborations (Continued) Genesee County Great Start Collaborative (Project SKIP) Genesee County Substitute Collaborative (saves districts 10.5%-12% annually) Genesee Early College GenNET (saves GISD and constituent districts $1.6 million per year) Mott Middle College Paperless Operation (Board of Education Materials, Paychecks, Building Communications, Employment Applications, and Archival Files) Pre-School Programming Countywide Regional Online Employment Application REMC Cooperative Bid (districts save over $3 million last year) Safe and Drug Free Schools School Health Services 2of 3

9 GISD s History of Successful, Ongoing Collaborations (Continued) School Safety/Homeland Security Collaboration Shared Business Services (13 participating districts save $900,000 annually) Shared Human Resources Services (three participating districts) Shared Special Education Administrative Services (eight participating districts) Shared Technical Services (15 participating districts with annual savings up to $200,000 per district) Special Education Programs and Services (4 center-based programs and 23 Project CHOICE classrooms countywide) Special Needs Transportation Consortium (saved constituent districts $61.9 million plus $9.2 million in bus purchases since ) Third Party Administrator for Tax-Sheltered Annuities Waste Management Project (saves 21 participating organizations over $100,000 annually) Shared Municipal Services (Mundy Township, Flushing, Fenton, Flint, G.C.) 3of 3

10 Local Superintendents Recognize Need for Efficiencies Maximize Resources with Declining Budgets Capitalize on Economies of Scale in Purchasing and Bidding Opportunity Local District Retirements, Terminations, Leaves, Inability to Attract Good Staff Members, Cost Constraints Increased Expectations for Student Achievement (NCLB, MI Merit Curriculum, Race to the Top, STEM, MI High School Graduation Requirements) Request for Services by Local Districts Separation of Duties Internal Controls Cost Shift Mentality

11 Benefits of Collaboration (Teamwork / Consolidation) Saves money, stretches dollars Promotes trade-offs and solves problems Helps both large and small groups Sharing highly skilled staff (remotely) Responds to the challenge of change Standardizes processes and procedures / Best Practices Allows for cross-training Resources can be leveraged Enhances success Promotes creativity Builds synergy

12 Challenges to Collaboration Local Control Union Issues (contracts, multiple bargaining units) Variety of Platforms and Systems Existing Staff Organizational Culture Politics Fear

13 Similarities (Government & Education) Both are service agencies Both serve a defined area of customers Both have unions Both have Boards (Local Control) Both operate with limited financial resources Both serve areas of Michigan that are characterized as having great benefits/salaries and unsustainable legacy costs

14 Cindy McCain Assistant Superintendent Business Services

15 Montrose LakeVille Genesee Beecher Westwood Heights Kearsley Kearsley Bentley Shared Business Services Lake Fenton Atherton Bendle Atherton Bendle Goodrich

16 Areas of Business Office Services Management and Oversight Payroll Services Section 125 Plan Tax Sheltered Annuities On-Line Employee Attendance Audit Preparation Audit Management Discussion & Analysis Develop and Implement Written Procedures Initial Budgets & Amendments General Ledger Reconciliations to Bank Accounts

17 Areas of Business Office Services Accounts Receivable Grants Federal & State Reports Property Tax Reporting & Reconciliation Purchase Orders Accounts Payable Fixed Asset Inventory Liability Insurance Claims Financial Analysis and Presentations Cost Calculations/Projections for Negotiations

18 District Demographics

19 GISD Business Services New Opportunities Municipalities Cities Townships County Non Profits Priority Children Advocacy Organization Y.W.C.A Charter Schools Academy of Flint Alternative Path

20 Matt Stark Technical Services Administrator Technology and Media Services

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22 Local of Education Member Districts GenNET Governing Board (Member District Superintendents) Executive Committee Agreements - Policies Committee Supts. Committee for Technical Support

23 GenNET Snapshot 435 miles of installed fiber 223 school buildings connected 250 Mbps of Internet capacity Integrated data services Anti-virus / Security / Content filtering Virtual learning adventures / Video streaming 65 instructional television (ITV) sections 1,200 online courses 40,000 Computers / 5,000 Phones 132 ITV units installed

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25 GenNET Benefits Common Desktop Platform SchoolsOPEN Software Payroll, finance, student services System Access with Proper Authorization & Security Controls Common Office Environment Microsoft Office Products Blackboard for Shared Files Common support Common training

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27 Cost Benefit Analysis Local district GenNET annual capital cost is $13 pp Estimated cost to a district without GenNET Voice, Video & Data network $ pp Data services equipment $ pp Telephone system $ 2.41 pp Other technical systems $ 2.93 pp Subtotal without GenNET $ pp Annual Savings estimated at $24.49 pp Local districts annual savings $1,763,280 GenNET III savings over 5 years $8,816,400 Note: Flint included in all areas

28 LakeVille Flushing Beecher Westwood Heights Kearsley Carman- Ainsworth Flint Bentley Atherton Bendle Davison Shared Technical Services Linden Lake Fenton Goodrich

29 GISD Shared Technical Services Started in 2007 Currently, 14 constituent districts participating in varying degrees of support ranging from enterprise backup only (across GenNET fiber) to full technical support (down to the desktop) Average long-term total cost savings to be approximately 60% (Based on recommended staffing levels, remote support, standardization, projected hardware and software replacement/upgrade costs, etc.) Services include, but not limited to: Network Administration and Support (Local and Remote) File Server Hosting and Support /Messaging Services Hosting and Support Enterprise Backup Services Web Server Hosting Desktop Support (Local and Remote) System Monitoring and Security Management of District Technology Helpdesk Management of GISD Shared Technical Support Staff

30 GISD Shared Technical Services- New Opportunities Michigan Department of Education Michigan School for the Deaf Mundy Township Fenton City Flushing City Central Michigan University Charter Schools Genesee County / City of Flint

31 Michael Moorman Deputy Superintendent Human Resources and Operations

32 Specialized Transportation Services Consortium Founded in School District Members Transport 1,257 Special Needs Students to and from Centerbased programs Conducts training for drivers from multi-county region Added layers of service that would otherwise be too costly for member Districts Purchased 127 fully-equipped buses, saving districts $9.2m Cumulative savings to local districts $61.9m 70% of costs reimbursed from the State, balance paid on a per student basis from each member district Governed by Combined Transportation Steering Committee, Member District Superintendents, GISD Board of Education.

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34 GASC Transportation Consortium Founded in Member Districts Purchased 26 buses, saving Districts $1.72m Transports 1,300 GASC Students from their home high schools to GASC and back. Cumulative savings to local districts $9.29m GISD funds half of the cost of the Consortium, member Districts pick up remaining half based on their share of mileage. Governed by Consolidated Transportation Steering Committee, Local District Superintendents, GISD Board of Education.

35 GISD Transportation Services New Opportunities Mass Transit Authority Partnership Opportunities Tire Leasing Shared Training and Professional Development Substitute Drivers American R.V. Garage and Service

36 GISD Human Resources New Opportunities Genesee County Public School Districts Online Employment Application Consortium APPLITRACK Genesee County: Atherton, Beecher, Bendle, Bentley, Carman-Ainsworth, Clio, Davison, Fenton, Flint, Flushing, Genesee ISD, Genesee, Goodrich, Grand Blanc, Kearsley, Lake Fenton, LakeVille, Linden, Montrose, Mt. Morris, Swartz Creek, Westwood Heights. Lapeer County: Almont, Dryden, Lapeer, Lapeer ISD, Imlay City, North Branch Saginaw Township Total Submissions 7/1/12 Present 6,845 applications submitted 7/1/11 6/30/12 8,356 applications submitted 7/1/10 6/30/11 9,324 applications submitted

37 GISD Human Resources New Opportunities (Continued) Criminal History Records Check Interpretation Fingerprinting for Municipalities Skills Testing: Microsoft Office Suite (551) Job specific skills testing (785) Pre-employment testing Partnership with City of Flint Partnership with Genesee County

38 Genesee County Energy Management Consortium Founded in 2008 Purpose: allow smaller Districts to enjoy cost savings benefits of a large-entity energy management program (Energy Education, Inc.) Consortium Members: Atherton, Beecher, Bendle, Bentley, Genesee, GISD, Lake Fenton, Westwood Heights Combined energy savings: $2.1m over 42 months Districts share EEI program and Energy Manager cost At end of contract with EEI, program will continue

39 Jerry Johnson Executive Director Communications and Development

40 Recipe For Change First, pour a truckload of evidence into an ungreased container. Next, stir in a dash of inspiration. Add two heaping portions of administrative imperatives. Fold into the mix a layer of resentment, tradition, and habit. Finally, dump into the mix precisely one ton of fear. Bring to Boil.

41 If this recipe were effective, then change leadership would not be the single greatest challenge for organizations around the world not only in education, but also in business, government, professional practices, and nonprofit organizations. (Reeves 2009)

42 We Need To Change Our Thinking Public support for schools has fallen. Competition in the marketplace strains relationships. New learning paradigms are evolving. Technology is changing our delivery model. Legislative changes are continuous and pervasive. Expectations for student performance are escalating. Funds are continuing to shrink.

43 We Need to Tell Our Story Affirm the strength, stability, and positive impact of the Genesee County K-12 educational system. Establish a brand message and image for the promotional campaign. Begin the conversation with a calendar of topics and themes. Develop tools and resources to share with our local districts.

44 Promoting Public Education

45 Promoting Public Education (Continued)

46 The Future of Schools (Communities) More diverse Different values Different perceptions New technologies New requirements New legislation.for a future we cannot describe

47 GISD Leadership Team Lisa A. Hagel Superintendent Mike Moorman Deputy Superintendent Jan Russell Assistant Superintendent for Special Services Cynthia McCain Assistant Superintendent for Business Mary Behm Assistant Superintendent for Education and Learning Jerry Johnson Executive Director Communications and Development Dr. Keely Mounger Director Health, Safety, and Nutrition Services Frederick Stanley Director Career Technical Education Cherie Wager Director Compliance and Special Education Administration

48 GISD Board of Education Cindy A. Gansen President Jerry G. Ragsdale Vice President Paul D. Newman Secretary Dale A. Green Treasurer Lawrence P. Ford Trustee

49 Questions & Answers Genesee Intermediate School District 2413 West Maple Avenue Flint, MI (810)