Reporting Industry Certifications. Tara Goodman Tara McLarnon Division of Career and Adult Education

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1 Reporting Industry Certifications Tara Goodman Tara McLarnon Division of Career and Adult Education

2 Purposes for Reporting Industry Certifications CAPE Act Florida Education Finance Program (FEFP) School Grades Accelerated Coursework Carl D. Perkins Career and Technical Education Act Technical Skill Attainment Requirements 2

3 Summary of Policy Changes Removal of Graduation/Promotion Requirement Changes to the industry certification weighting methodology for list Elimination of the Middle School STEM Industry Certification List Limitation of funding to students in grades 9 through 12 Removal of academy participation from funding requirements SBE authority to differentiate requirements

4 Key Florida Statutes for Career and Professional Academies s , F.S. Industry Certified Career Education Programs Authority for the State Board of Education Rule (Rule 6A , F.A.C.) Requires the Department to collect student achievement and performance data in industry-certified career education programs Annual report required by December Report: 4

5 Key Florida Statutes for Career and Professional Academies s , F.S. Career and Professional Academies and career-themed courses A "career and professional academy" is a research-based program that integrates a rigorous academic curriculum with an industry-specific curriculum aligned directly to priority workforce needs established by the regional workforce board. A career-themed course is a course, or a course in a series of courses, that leads to an industry certification identified in the Industry Certification Funding List pursuant to rules adopted by the State Board of Education. Career-themed courses have industryspecific curriculum aligned directly to priority workforce needs established by the regional workforce board 5

6 Key Florida Statutes for Career and Professional Academies s , F.S. Career and Professional Academies and career-themed courses 7 required elements in the law that define a career and professional academy and secondary schools offering career-themed courses. 6

7 Key Florida Statutes for Career and Professional Academies For certifications earned in and prior s (1)(o) Calculation of additional full-time equivalence membership based on certification of successful completion of a career-themed course or industry-certified career and professional academy pursuant to s Student eligibility for additional FTE is based on the following: Enrollment in a registered career and professional academy or a career-themed course Completion of a certification on the approved list NOTE: In previous years, funding was calculated when the student graduated from high school. For FEFP, the graduation and promotion requirement is not being applied. Students earning certification through dual enrollment are not eligible for the additional FTE calculation. Each certification will be weighted 0.1, 0.2, or 0.3, based on the year in which the certification was earned. Middle School STEM certifications will be weighted 0.1 7

8 Key Florida Statutes for Career and Professional Academies For certifications earned in and later s (1)(o) Calculation of additional full-time equivalence membership based on certification of successful completion of a career-themed course or industry-certified career and professional academy pursuant to s Student eligibility for additional FTE is based on the following: Enrollment in a registered career-themed course Completion of a certification on the approved list Student enrolled in grades 9-12 Students earning certification through dual enrollment are not eligible for the additional FTE calculation. Each certification will be weighted 0.1, or

9 State Board Rule - 6A Will be revised in Fall 2013 to conform with new statutory requirements Draft rule is available here: 9

10 The Lists Comprehensive Industry Certification List Industry Certification Funding List Perkins IV Technical Skill Attainment Inventory (Secondary Programs) 10

11 Comprehensive Industry Certification List Department of Economic Opportunity(DEO) creates and maintains comprehensive list of highest and best industryrecognized certifications. Must be approved by Workforce Florida, Inc. Includes certifications that may not be earned by students at the secondary level, although the student may take introductory coursework leading to the certification Additional industry certifications may be recommended to the Department of Economic Opportunity or Workforce Florida, Inc. by regional workforce boards and career and professional academies. Serves as the basis for the annual Industry Certification Funding List 11

12 Timeline for Comprehensive Industry Certification List 12

13 Industry Certification Funding List Created by the Division of Career and Adult Education Approved by the State Board of Education each year For inclusion: The certification shall be on the Comprehensive Industry Certification List. The certification shall be achievable by secondary students. The certification shall require a minimum of 150 hours of instruction. 13

14 Timeline for Industry Certification Funding List Time Frame March 1, 2014 March 5, 2014 March 5, 2014 to April 1, 2014 April 1 to May 15, 2014 Summer/Fall 2014 Activity for Funding List WFI posts the final Comprehensive Industry Certification List DOE distributes a preliminary Industry Certification Funding List DOE has an open submission window during which districts may submit requests for additions to the funding list. DOE staff review the requests to confirm that all of the required criteria are met. State Board of Education adopts the Industry Certification Funding List 14

15 Adoption of the Industry Certification Funding List (ICFL) Weights will be based on statewide articulation agreements (not adopted on the list). DCAE Recommendation: Weights will be based on articulation agreements that are adopted by the State Board of Education by May 31 of the academic year or for agreements that are valid at any time during the academic year. Weights will not be adopted as part of the list in the SBE rule. Example: For certifications earned in , weights will be based on any articulation agreement adopted by May 31, 2014.

16 Adoption of the Industry Certification Funding List (ICFL) Board was given the authority to differentiate age, work experience and other requirements Would allow SBE to exempt certain non-exam requirements, if appropriate DCAE staff are in the process of reviewing age and work experience requirements. Exemptions will be noted on the ICFL.

17 Middle School STEM List Only valid for the school year Statutory language removed by SB

18 Registered Academies Districts are required to annually register the career and professional academies that meet the requirements of s , F.S. Registration window is between July 15 and September 15 for High School academies and September 16 to October 15 for Middle School academies. Superintendents certify that each registered academy meets all of the requirements in statute. 18

19 Registered Academies Registration process creates a 3-digit identifier for the academy This identifier is used to identify students enrolled in the academy and reported in Surveys 2, 3, and 5 Academies must be re-registered each year. District registrations are published in Appendix Y of the database manual for the K-12 Student Information System 19

20 Career Themed Course Career-themed course (CTC) is a course, or a course in a series of courses, that leads to an industry certification identified in the Industry Certification Funding List. CTC s have industryspecific curriculum aligned directly to priority workforce needs established by regional workforce boards or DEO. Districts shall offer at least two CTC s. CTC s must meet the same criteria as a CAPE academy. 20

21 Career Themed Course Registration Districts are required to annually register careerthemed courses that meet the requirements of s , F.S. Registration window will be in the late fall through a separate process than CAPE academy registration Superintendents certify that each CTC meets all of the requirements in statute. Career-themed courses may be any course in the course code directory. District registrations are published in Appendix FF of the database manual for the K-12 Student Information System 21

22 Survey Data Reporting Cycle Survey 2, October 2012 Survey 3, February 2013 Survey 5, August 2013 to February 2014* Report students enrolled in career and professional academies Career and Professional Academy Identifier Report students enrolled in career and professional academies Career and Professional Academy Identifier Report students enrolled in career and professional academies (Two formats: Federal/State Indicator & CTE Student Course) Career and Professional Academy Identifier Report industry certifications earned and attempted Industry Certification Identifier Industry Certification Outcome * Typically the CAPE report and the calculation of school grades is based on data reported on Survey 5 as of October

23 Issue 1: The Industry Certification Prime Directive All certifications reported must be linked to a course number See the CTE Student Course Schedule Reporting format for specific edits se_1314/1314vscs.asp 23

24 Issue 2: Reporting Students Enrolled in Career and Professional Academies (Surveys 2, 3, and 5) Data on students in a registered career and professional academy is reported on the Federal/State Indicator Status format for Surveys 2, 3, and 5 and CTE Course Schedule Format for Survey 5 for students attempting an industry certification, using the Career and Professional Academy Identifier element. However, the primary source for enrollment data is the Federal State Indicator Status format. For industry certifications, districts will have until the final close date for Survey 5 to update these records. For example, in the reporting cycle, Survey 5 was closed on February 28, The survey period dates are approved and published by the Department on an annual basis. 24

25 Issue 3: Reporting Academy Students Attempting to Earn Industry Certifications (Survey 5) Data on industry certifications is reported on the Career and Technical Education (CTE) Student Course Schedule format, Survey 5 Districts must report on all industry certifications taken, including those which a student did not successfully complete. To report industry certification activity, we need: Course Number Career and Professional Academy Identifier Industry Certification Identifier Industry Certification Outcome The academy identifier is only reported if the students attempted an industry certification. 25

26 Issue 3: Reporting Academy Students Attempting to Earn Industry Certifications (Survey 5) Up to three certifications can be reported linked to a single course. For dually enrolled students, certification can be reported by linking to a postsecondary course number. Career and Professional Academy Identifier must be reported on the CTE Student Course Format for students earning industry certifications in an academy 26

27 Issue 4: Reporting Students Attempting to Earn Industry Certifications in Career-Themed Courses (Survey 5) Districts will provide a list of career-themed courses (CTC) by school to the Department on an annual basis. This is published as Appendix FF. Any course for secondary students can be a CTC (even if it is not a career education course). If a student attempts an industry certification in a registered CTC, then the identifier and outcome should be reported on the CTE Student Course Schedule format, Survey 5. 27

28 Issue 4: Reporting Students Attempting to Earn Industry Certifications in Career-Themed Courses (Survey 5) If the CTC in which the certification was earned is not part of a career education program, then: Program Code should be reported with all zeros. No matching CTE Teacher Course record required. 28

29 Issue 5: Prior year reporting in limited circumstances Districts may report certifications earned during the prior reporting year, in cases where the certification could not have been earned by the end of the update period. Example: Student had to be 18 to earn the certification and the 18 th birthday fell after the standard update period. This method cannot be used to correct data reporting errors. District may report prior year by using the following elements: School Year Record Submission element equals current reporting year. School Year Course Taken element equals the prior year. 29

30 Other Reporting Issues Certifications should be reported in the year that they were earned. Students should not be reported with the same industry certification identifier more than once in the survey. The outcome reported should be the final outcome for the reporting year. For a student earning an industry certification in a prior year (value of P on industry certification outcome), the student may not be reported with that same industry certification identifier in a subsequent reporting year. For example, ADOBE012 - This certification often has software updates and new version of the software and subsequent exams are released. If a student earned the ADOBE012 certification in , the student may not be reported as attempting or earning that industry certification in any following year. 30

31 Other Reporting Issues For certifications or assessments with work experience requirements, an industry certification identifier may be reported as an attempt when all exams have been taken and any requirements other than work experience are satisfied (i.e., report valid identifier on Industry Certification Identifier element and outcome of "F" on the Industry Certification Outcome element). Students may not be reported with an F for two consecutive years if the only certification requirement outstanding is the work experience. 31

32 Teacher Bonus New Language New Teacher Bonus Language added: For industry certifications earned in the school year and in subsequent years, the school district shall distribute to each classroom teacher who provided direct instruction toward the attainment of an industry certification that qualified for additional full-time equivalent membership under subparagraph 1. a. A bonus in the amount of $25 for each student taught by a teacher who provided instruction in a course that led to the attainment of an industry certification on the Industry Certification Funding List with a weight of 0.1. b. A bonus in the amount of $50 for each student taught by a teacher who provided instruction in a course that led to the attainment of an industry certification on the Industry Certification Funding List with a weight of 0.2.

33 Teacher Bonus New Language Bonuses awarded pursuant to this paragraph shall be provided to teachers who are employed by the district in the year in which the additional FTE membership calculation is included in the calculation. Bonuses shall be calculated based upon the associated weight of an industry certification on the Industry Certification Funding List for the year in which the certification is earned by the student. Any bonus awarded to a teacher under this paragraph may not exceed $2,000 in any given school year and is in addition to any regular wage or other bonus the teacher received or is scheduled to receive.

34 Teacher Bonus For certifications earned and later Applies to additional FTE funding received in the FEFP A portion of the funds provided in s (1)(o), F.S. must be distributed in accordance with the new teacher bonus language

35 Teacher Bonus Implementation Recommendation Districts should be developing processes internally for identifying teachers whose instruction leads to the attainment of an industry certification. All teachers whose instruction leads to the industry certification attainment must receive the bonus Bonus is not pro-rated among the eligible teachers This will be an issue for certifications that are end of program rather than end of course. The district will not be able to rely upon the teacher of record for the final course in which the certification was reported.

36 Data Reports on Funding Calculation Student level reports on students included in the funding calculation can be downloaded by districts: F71102 Includes Student ID, First Name and Last Name F71297 Includes the following elements: Student ID, First Name, Last Name, School of Instruction, Industry Certification ID, and Year Earned Will be adding course and teacher information for data and beyond

37 Program Funding Requirements s (1)(o), F.S. Each district must allocate at least 80 percent of the funds provided for industry certification, in accordance with this paragraph, to the program that generated the funds. Districts must have a methodology for determining how the funding should be distributed to meet this statutory requirement

38 Current Tools for Meeting Program Funding Requirements F71297 provides student, industry certification code, and year earned For certifications earned and earlier, all certifications are weighted 0.3 For certifications after , the funding weights are adopted annually by the SBE in rule 6A Lists with weights adopted are available here: Weights were also added to Appendix Z in documentation

39 Other Data Reports Available to Districts Report No F71015 F71016 F71017 F71018 F71081 F71082 F71166 F71171 Content Career and Professional Academies Enrollment Industry Certification by Academy, Grade, and School Industry Certification Eligible for CAPE Career and Professional Academy Membership Career and Professional Academy Enrollment by Grade Industry Certification by Academy and Grade Perkins Eligible Industry Certification (includes non-cape exams) CAPE Industry Certification by School and Grade 39

40 Screen Shots 40

41 Screen Shots 41

42 Data Validation The Division of Career and Adult Education sends academy enrollment and industry certifications reports to districts at the end of each Survey period to ensure that program staff are aware of the information that has been reported 42

43 Web Resources DOE Website CAPE Act Industry Certification Funding Lists and Career and Professional Academy registration site are available here. Workforce Florida, Inc- Comprehensive Industry Certification List Comprehensive Industry Certification List is available here. Carl D. Perkins Technical Skill Attainment Inventories See Header for Secondary and Postsecondary Technical Skill Attainment Inventory This information is also posted in Appendix Z 6A , F.A.C.-- Industry Certification Process Industry Certification Descriptions 43

44 Key Contacts Program Tara Goodman, Division of Career and Adult Education Phone: Tara McLarnon, Division of Career and Adult Education Phone: Data Reporting Tsung-Yuan Lin Phone: School Grades Calculation Only Ed Croft Phone: