TABLE A APPROVAL AUTHORIZATION LEVELS (Note 1) (Dollar amounts denote authority up to and including the amount indicated)
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1 TABLE A APPROVAL AUTHORIZATION LEVELS (te 1) (Dollar amounts denote authority up to and including the amount indicated) tes Level 1 (te 2) Level 2 Level 3 Level 4 Level 5 Budget Modifications Budget Modifications te 3 Employment Matters Offers of employment; employment agreements described in te 4 Facilities Management Construction management expenditures te 5 Equipment rentals or purchases Financing Agreements Bond issuances and credit facilities te 6 described in te 6 Other borrowings or incurring of debt obligations (including guarantees) te 6 described in te 6 Investments Fund subscriptions te 7 described in te 7
2 tes Level 1 (te 2) Level 2 Level 3 Level 4 Level 5 Commodities, derivatives and other financial product trades te 7 described in te 7 Other investments te 7 described in te 7 Journal Entries te 8 Lease Agreements Equipment (other than financings agreements) Facilities te 9 Payroll Approving hours for payroll te 10 Petty Cash Petty cash reimbursement for students te 11 Establishment of petty cash accounts te 11 Petty cash account replenishment te 11 to be charged $500 $200 $100 to be charged $500 $200 $100 to be charged $500 $200 $100
3 tes Level 1 (te 2) Level 2 Level 3 Level 4 Level 5 Purchasing and Miscellaneous Purchase requisitions Purchase/change orders te 12 Contracts and agreements not otherwise listed (excluding externally sponsored agreements) te 13 Research Research and training agreements (including consulting agreements) te 14 described in te 14 Letters of credit used in connection with federal government research and training grants te 15 described in te 15 Vendor payments Purchase order invoices Business payment forms Payment to persons forms (includes payment to nonresidents)
4 Request for wire transfers Employee expense reimbursements/travel advances Payroll and benefits related payments tes Level 1 (te 2) Level 2 Level 3 Level 4 Level 5 Other Transactions Agreements not involving the transfer of money or assets te 16 to be charged te 1: te 2: te 3: te 4: te 5: te 6: A multi-year agreement may be signed only if included in the most recent financial plan approved by the Budget Office and may be signed only by a Level 1 or Level 2 person. Certain Transactions also require the approval of the Board of Trustees of the. The approval hierarchy for budget modifications is established and maintained in the s Budget Modification System, known as BudMod. In addition to Level 1 persons, Senior Vice Provosts, Vice Provosts, and School Deans are authorized to approve offers of employment and employment agreements that are included in the to be charged. Expenditures for approved capital projects may be processed and approved only by the EVP for Operations and his or her delegees. for financing Transactions (i.e., transactions relating to the incurrence of debt) is limited to the President, The Executive Vice President, the CFO, and the Treasurer. Certain financing Transactions also require the approval of the Board of Trustees of the. Financing Transactions are approved and signed in accordance with the relevant Board Resolutions, where applicable, or by a Level 1 person pursuant to a transaction-specific authorization by a Level 1 person enumerated in this te.
5 te 7: In addition to Level 1 persons, the following individuals to sign, for and on behalf of the, investment Transactions including fund subscriptions, commodities, derivatives, other financial product trades, and other investments: the Chief Investment Officer of the, pursuant to the Combined Endowment Fund Investment Policy, and the Treasurer, pursuant to the Working Capital Fund Investment policy and the Staff Pension Plan and Retiree Health and Welfare Plan Investment Policy. te 8: te 9: Journal entries over $100,000 will be reviewed by the Office of the Controller. The approval hierarchy for journal entries is established and maintained in the s Journal Entry Management System, known as JEMS. All lease and sale agreements involving real estate must first be reviewed and approved by the CFO or his/her designee with the exception of NYU School of Medicine leases, which must be reviewed and approved by the EVP for Health or his/her designee. Certain real estate Transactions also require the approval of the Board of Trustees of the. Real estate Transactions are approved and signed in accordance with the relevant Board Resolutions, where applicable, or by a Level 1 person pursuant to a transaction-specific authorization by the relevant Level 1 person enumerated in this te. te 10: The approval hierarchy for time and attendance is established and maintained in the s time and attendance system, known as mytime. te 11: The establishment of petty cash funds must be approved by the Office of the Controller. te 12: Only the Purchasing Department is authorized to issue Purchase Orders. te 13: All contracts that do not use the s standard terms need to be approved by the Office of General Counsel. Contact the Office of General Counsel for standard contract templates. All insurance provisions that are not the s standard terms must be approved by the Office of Insurance and Risk Management of the. Contact the Office of Insurance and Risk Management for standard insurance provisions templates. te 14: In addition to Level 1 persons, the Treasurer, the Controller, and the Contract Officer of the (the Contract Officer ) to sign, for and on behalf of the, contracts, agreements, and bids involving research and training programs with federal, state, municipal, and private sponsors (including without limitation, such contracts, agreements or bids that contain provisions pursuant to which the indemnifies third parties). Further, Level 1 persons and the Treasurer, the Controller, and the Contract Officer to certify and sign vouchers associated with the performance of work under such contracts, agreements and bids. te 15: In addition to Level 1 persons, the Treasurer, the Controller, and the Contract Officer are authorized to execute any and all payment vouchers issued against letters of credit established by the Federal Government in the name of the with the Federal Reserve Bank of New York or with the Department of Treasury of the United States, via the Treasury Financial Communications
6 System, in connection with the financing of Federal Government research training grants and training contracts and grants. te 16: Level 1 and 2 persons have and Delegation for Transactions not otherwise specified in Table A that do not involve the transfer of money or assets but that create a potential legal obligation for NYU, such as an agreement to indemnify another person or to provide insurance coverage for the benefit of another person.
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