Mobilizing Your Workforce with Cloud Computing Mobilizing Your Workforce with Cloud Computing.

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1 Mobilizing Your Workforce with Cloud Computing

2 How to Prepare for Business Continuity After a Disaster There are a number of benefits to mobilizing your workforce with cloud computing and making it possible for staff to work from anywhere, anytime and any device. The cloud makes it possible to access the company database from anywhere there is an internet connection. It can be accessed with a smart phone, tablet, laptop or any other mobile device with internet capability. Whether you have employees who need to travel to meet with clients, or people work on job sites located around the country mobilizing your workforce with cloud computing offers a wide variety of benefits: Increased Productivity When your employees can access all of your software, data and business applications from any location they can take their work with them. If they travel, work on location at client job sites, or have any other need for remote access, the cloud improves efficiency by making it possible to access the data in real-time rather than waiting until the employee returns to the office. When employees attempt to enter expense report data or other details upon return to the office, there are often inaccuracies and mistakes that can be avoided when the employee can complete their responsibilities in real-time.

3 Improved Security Laptop computers are the most likely target of theft when an employee travels, and a stolen laptop can present vulnerabilities to the company and their clients if there is any sensitive information stored on the device. Privacy Rights Clearinghouse data shows that 33% of data-breach events are due to laptop theft. Encouraging the use of mobile devices when employees are out of the office can decrease the risks for theft. Additionally, mobile devices store less data than a laptop. When you use cloud computing, your employees can access all data via a secure internet connection and avoid the need for storing anything on the device itself. If a mobile device is lost or stolen, it can be removed from the company network remotely to prevent unauthorized access to company data. Access to all Files Have you ever had to wait for a document because the employee who created it saved it on their computer and happen to be out of the office the day you need the information? When you use a cloud network, you create a central database where all files

4 live and are viewable to everyone who has been provided access to them. If something needs to be changed, the edits are made and saved in real-time viewable by anyone else who is also viewing the document from any device, anywhere in the world. Your business activities shouldn t come to a standstill because one employee is out sick or on vacation. When you have consistent access to your information, you are at a distinct advantage over competitors since you have the ability to react quicker to business changes. Streamline and Automate The cloud also makes it possible to automate many of your daily tasks. The more time you save with automation, the more you can put that time into more productive activities for the business. As a business owner or manager, you may have to approve payroll or accountants payable before an employee can finish their task. When you mobilize your workforce with cloud computing, you can view and approve any data necessary from anywhere, eliminating the bottleneck that occurs when the business owner or manager is out of the office. Stop Missing Client Calls When you use a networked voice and data solution over the cloud, your employees can receive phone calls from clients regardless of their physical location. Their office phone and cell phone can ring simultaneously from a single number; and all communication can be accessed from their mobile device from to voic and faxes through a single inbox. Having a communication system that follows your employees wherever their business responsibilities takes them prevents missed calls and project delays, lost revenues and wasted opportunities. Contact IPro Media today to get started!

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