San Mateo County ACCEL Adult-Education College and Career Educational Leadership AB 86 Adult Education Consortium Project Management Plan 24,

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1 A Sn Mteo County ACCEL Adult-Eduction College nd Creer Eductionl Ledership AB 86 Adult Eduction Consortium Project Mngement Pln - Februry 24, This project mngement pln presents ACCEL s process frmework to improve student success by developing sustinble prtnership cross the Ki 2 nd Community College Adult Eduction Progrms. The pln reflects input by internl nd externl stkeholders. ACCEL will implement the pln through the shred ledership of both segments. Orgniztionl Structure Consorti Membership: ACCEL hs six member orgniztions: Cbrillo Unified School District, Jefferson Union High School District, South Sn Frncisco Unified School District, Sn Mteo Union High School District, Sequoi Union High School District, nd the Sn Mteo County Community College District (Skyline College, College of Sn Mteo, nd Cnd College). (See ttched orgniztionl chrt for the consortium s ledership/governnce structure.) The members hve long history of successful collbortion nd innovtion relted to dult eduction, including: College trnsition nd ESL clsses offered t Adult School, High School nd Elementry School sites ESL courses nd ssessments ligned to provide direct trnsition from Adult School to Community College. One grnt-funded model includes trnsition dviser. GED/HSD collbortion (outrech, visits, mbssdors) Referrls to Skyline SprkPoint center to ccess support services College stff on Adult School Advisory bords Schools to Colleges nd vice vers Cross referrl College outrech to Adult School students Articultion greements Adult Dt mtching to identify students ttending both Adult School nd Community Colleges Prticiption in the ALLIES colition to crete semless delivery for English Lerner dults The plnning process will build on these existing collbortive reltionships in two wys: Locl collbortion best prctices will be shred for possible repliction in other res of the county Existing prtnerships will be incorported in plnning to build n ongoing collbortive cpcity for semless delivery I

2 F The members will expnd this initil list of collbortions with informtion reltive to the five Progrm Ares referenced in the AB 86 legisltive lnguge. Prtnerships ACCEL hs identified brod set of prtners including: employers (especilly smll businesses), community-bsed orgniztions (Puente de I Cost Sur, Nuestr Cs, JobTrin, Smritn House, North Fir Oks Community Center, etc.), Sn Mteo County Socil Service Agency, Sn Mteo County Office of Eduction, orgniztions serving dults with disbilities (Goodwill Industries, Community Gtepth), Apprenticeship Progrms, Sn Mteo Centrl Lbor Council, the WIB One-Stop Centers, nd the Silicon Vlley Community Foundtion. Member orgniztions hve vriety of existing collbortions with prtners tht will inform plnning. For exmple, Sequoi Adult School hs led n effort to crete mini ALLIES to provide delivery with Nuestr Cs, Cnd College, JobTrin, nd other prtners. The Community College District hs collborted with the WIB system on lbor mrket nlysis. Two Adult Schools hve pilot projects to provide ESL contextulized to job serch, one in prtnership with the Sn Mteo WIB nd the other with the Silicon Vlley Community Foundtion. semless these As with the member orgniztions collbortions, efforts will be potentil repliction. Plnning will incorporte nd build on the strengths of existing collbortive reltionships. Shred Ledership Strtegies these ssessed these ACCEL will use shred ledership throughout the plnning process. At the project-wide level, Co-Directors from ech mngement of the process. At the service-delivery level, ACCEL will develop four Collbortive Action Tems, with co-fcilittors nd prctitioners from both segments to prticipte in collbortive plnning nd cpcity building. segment will provide equl input to the shred The ttched orgniztionl chrt the structure for shred ledership. Key fetures of the Shred Ledership pproch re: presents Shred Agreement Decision-mking: The Co-Directors, Members nd Steering Committee hve greed to mke ll decisions mde by shred greement model. Shred re decisions ll prties support ll views re herd nd responded to using n inclusive nd process. Shred greement will be chieved by refining decisions to crete solutions with the highest levels of support possible given the timelines. Evlution of dt on nd current offerings is key element of the decision process. greements trnsprent becuse needs An MOU will be developed between the Fiscl gent nd the Colleges nd School Districts regrding funding nd responsibilities, If prtners re to receive funding from the project, n MOU will be dministered to the prtners s well. for 2

3 f Project Plnning Roles nd ResponsibilitEes See the Orgniztionl Structure Chrt for roles nd responsibilities of ll groups nd project prticipnts. Steering Committee: The Steering Committee includes the Co-Directors, representtive of the County Office of Eduction, nd representtive from ech Member orgniztion, including n instructionl professionl from ech segment. The Steering Committee will develop the drft pln content for n integrted system integrting the work of the Collbortive Action Tems nd the bckground reserch for objectives 1, 2 nd 4. The Steering Committee will use the shred greement model to develop techniclly sound nd strongly supported solutions. The committee s roles include: Leds the overll plnning nd cpcity building process Develops drft plns nd reports Guides the work of the Collbortive Action Tems Chmpions the outrech process Co-Directors: The project Co-Directors shre ledership eqully on behlf of the two segments. The Community College District Chncellor nd the School District Superintendents, respectively, ppointed the co-directors. Ech Co-Director will consult with the members from their segment to identify their collective preferred direction. The Co-Directors develop finl greements reflecting the shred greement of the Steering Committee nd the equl decision mking voice of ech segment. Collbortive Action Tems: The Collbortive Action Tems (CATS) re the min vehicle to develop collbortive plns nd build ongoing cpcity. The Tems will bring together stff from both sectors to review dt nd developed shred strtegies. Two Co-Fcilittors, one from ech segment, will support ech tem. The Cc- Fcilittors will receive trining on collbortion best prctices to ensure effective tem development. They will lso receive bckground informtion nd interctive tools to led their tems in reviewing nd dpting best prctices to ccelerte student gol chievement. The tems will identify collbortive pilot projects to gin concrete experience in ligning services. Ech community college nd dult school representtive will select their co-chir using the following criteri, which were generted by the steering committee: Experience nd knowledge of Adult Eduction students nd progrms Excellent collbortion nd fcilittion skills Pssion for the work nd the students Openness to innovtion 3

4 f Energy nd persistence Follow-through to get things done Big picture thinker I see connections The Tems will conduct outrech to students to bring their perspective into plnning. This cn tke the form of student interviews or focus groups, or the prticiption of students on the Tems. Similrly, the Tems will rech out to community prtners to engge stkeholders in defining needs nd developing solutions. The Tems re orgnized geogrphiclly to reflect current ptterns of student ttendnce nd current institutionl collbortions: North County Centrl County South County Costl County Ares South Sn Frncisco Adult School Jefferson Adult School Skyline College Sn Mteo Adult School College of Sn Mteo Sequoi Adult School Cnd College Cbrillo School District Cnd College County Office of Eduction L Hond-Pescdero Regjonl_Coordintion: To ddress common issues nd lign pproches cross the region, the tems will meet together periodiclly (see chrt below). An exmple of common issues re costl students who currently ccess severl Adult Schools nd Community Colleges, nd longer-term regionl CTE progrms which, while not the explicit focus of AB86, could be prt of long-term creer pthwys. The first tem convention will be in My The purpose will be to review dt on current offerings nd needs nd discuss gps nd potentil solutions. The session will lso review best prctices like contextuliztion, flipped online eduction, ccelertion, nd pthwys. The Tem Retrets nd the Steering Committee will lso serve to link the locl geogrphic res to county-wide progrms. A key re is to connect students to regionl creer-technicl eduction progrms t the Colleges. The Steering Committee will provide guidnce nd feedbck to the tems nd develop n integrted pln. In prticulr, the Steering Committee hs responsibility to ensure tht ll the progrm res, including short-term CTE, dults with disbilities nd pprenticeships, re ddressed through the Tems nd through dditionl consulttions with stkeholders. 4

5 Tem I Adult-Eduction Creer nd College Eductionl Ledership (ACCEL) Action Tems North Centrl South Cost SPRING FALL WINTER [ Review Dt ] L Plns/Projects j [ impiement Pilots j {_viewdt1 All PlnsiProject] [ All Implement iiotsj { Tem [_Review Dt ] Retret Plns/Projects Retret [ ] Implement PiIo] [ Plns/Projects [ Review_Dt_] [ 1 [ impiement_pilots ] Fiscl Agent: The fiscl gent ws chosen by consensus of the Community College District Chncellor nd School District Superintendents. The Fiscl Agent will perform ll budget reporting nd mngement of the grnt. The Fiscl Agent is not the decision mker, but will implement decisions from the Steering Committee s pproved by the Co-Directors. rcic_trn;. The project tem includes the Co-Directors nd Led Contct, who serves s the min point of contct with the stte nd consultnts. The Project Tem will ensure tht ll deliverbles re submitted by the dedlines. The Co-Directors will schedule nd conduct the Project Tem meetings. The Project Tem will recruit nd mnge consultnts nd develop work pln nd budget. In close consulttion with the Project Tem, consultnt project mnger/fcilittor will coordinte the consultnt tem: the reserch consultnt, triners nd subject mtter experts. The project mnger/fcilittor will develop gends nd process support mterils. The reserch consultnt will conduct ll reserch necessry for objectives 1, 2 nd 4, nd provide input to the plns developed for objectives 3, 5, 6, nd 7. A hndbook will be developed for ll plnning prticipnts to provide project overview, provide tem effectiveness guidelines, nd describe their scope of work nd their roles nd responsibilities. Communiction There re three key prtner communiction elements. The first is countywide Prtnering Input Session to be held in April The purpose is to provide bckground on ACCEL to externl stkeholders nd obtin their input to the plnning process, especilly in identifying needs nd community ssets. The second communiction event will be Adult Eduction Ledership Retret. The purpose is to engge employers, elected officils nd prtners in identifying criticl strtegies to support the success of Adult Eduction students. 5

6 I The third communiction element is project website, which will provide updtes to stkeholders nd support the communiction nd coordintion of plnning process prticipnts. Informtion Audience Timeline Method Provider Project Steering committee Feb 2014 Emil; Co-Directors Mngement nd CEO s meetings Pln Budget Steering committee Feb 2014, Emil, meeting Co-Directors Prtnering Community prtners April 2014 Meeting Consultnts Input session nd CEO s Qurterly Techer I Adult School Monthly Informtionl Techers nd Fculty Input techers nd meetings fculty on the Coordintion Community College Action Tems Groups fculty nd stff All Tem Collbortive Action Retret Tem members, Steering Committee members, prtners. Summry of All stkeholders Ongoing Posted to Consultnts! Activities Website Collbortive Press relese Generl public, August Distributed to Consultnts externl 2014 locl medi stkeholders Action Tems Web site All stkeholders nd Ongoing Web Consultnts Retret Key internl nd September In-person Consultnts prticipnts updtes externl 2014 meeting stkeholders (employers, public officils) 6

7 1 ACCEL Orgniztion Chrt Fiscl Agent Project Ledership Tem Consulting Tem Responsible for ll budget reports nd mngement of funds Not decision-mker Adult School Co-Director Community College Cc- Director Led Contct Project Mngement! Fcilittion Reserch Mmrhip Steering Committee Roles Co-Directors (2) I representtive ech college (3) 1 representtive ech school (5) 1 representtive County Office of Eduction Meets once per month Includes 1 instructor from ech segment Responsible for overll plnning nd report writing Guides the work of the Collbortive Action Tems Chmpions of the outrech process nd sustinbility plnning Meets once per month Membership 2 Co-Fcilittors per tem (1 CC /1 SD) Members from instruction, student services, bsic skills deprtments, cdemic support, technology Externl prtners to be decided by the tems I steering committee member per tem (minimum) Meets 1-2 times per month j Costl Are t t t Four Collbortive Action Tems (CATS) Community nd Business Prtners Role Review dt on ssets, needs nd gps Identify coordintion, lignment nd ccelertion strtegies Develop skills, knowledge nd processes to support ongoing collbortion Serve s mbssdors to internl nd externl prtners A South County A Representtion Role Community-Bsed Orgniztions Help define business nd community need Business, Lbor nd Workforce Development Prtner in strtegy development I implementtion Public nd Privte Socil Services Rise wreness of the importnce of the AE Agency nd Elected Officils mission Philnthropy Help leverge resources