SECTION E Molina Healthcare CLAIMS
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1 SECTION E Molina Healthcare CLAIMS
2 CLAIMS CLAIM SUBMISSION (Refer to Section J, Claims, in the 2007 Provider Manual for detailed information) Professional Fees Claims must be submitted on a CMS (Centers for Medicare & Medicaid Services)-1500 Form (08/05); and Facility/Technical Fees Claims must be submitted on a UB-04 claim form. NATIONAL PROVIDER IDENTIFIER (NPI) As part of the Health Insurance Portability and Accountability Act (HIPAA) of 1996, most practitioners/providers will be required to obtain a new identifying number, a National Provider Identifier (NPI). ELECTRONIC CLAIMS SUBMISSION Molina Healthcare encourages all contracted practitioners/providers to file all claims electronically. Claims filed electronically are processed more efficiently; Saves mailing time, postage and paper; Provides an electronic record of claims sent; and Allows instant feedback on claims that need correcting. Practitioners/providers authorized to provide services for our Members need: A personal computer (PC) system where Practice Management Software resides; The ability to produce a print image for a claim or an electronic claim or file (the clearinghouse technical representative will help to determine this); and A modem or internet connection. Some clearinghouses provide web based claim submission. Clearinghouses may also provide eligibility validation so health care practitioners/providers may check patient eligibility easily. Molina Healthcare is contracted with the following Electronic Data Interchange (EDI) clearinghouse service providers to submit claims for Molina Healthcare. AmpMed/NaviMedix/Navinet Availity/THIN Albuquerque: (505) Toll free: (877) Payer ID: CIMAR Payer ID: NM505 UNMSCI: UNMTP UNMSCI: UNMSC
3 ClaimLogic LLC Emdeon (aka) Medifax (972) Toll free: (800) Payer ID: Salud Direct: UMTP Payer ID: Salud: 9824 Salud through THIN: DCIMSA UNMSCI: 4423 Practice Insight SSI Group (713) (713) Payer ID: Salud: NM505 Payer ID: Salud: NM Xactimed Zirmed, Inc. (214) Toll free: (877) Payer ID: Salud: CMSAL Payer ID: Salud: CMSAL UNMSCI: UNMSC Please contact Member Services or your Provider Service Representative if you are a current EDI customer and have questions regarding: The receipt of a claim submitted via the clearinghouse; or The confirmation of practitioner/provider number(s). Please contact your vendor if you have questions and/or problems with your clearinghouse reports. Molina Healthcare has requested our EDI vendors edit all EDI claims for valid insured identification and dates of birth and whether the patient is effective with a report(s) identifying those claims that did and did not pass the edit. Please be aware that there are two (2) clearinghouse reports that the practitioner/provider must monitor to ensure claim acceptance. The first report indicates the EDI Vendor s claim acceptance or rejection. The second report indicates claim acceptance/rejection by Molina Healthcare. It is imperative that the practitioner/provider monitor both EDI vendor reports to verify claim acceptance or rejection. TIMELY FILING ORIGINAL CLAIM Claims must be submitted within ninety (90) days from the date of service. Claims received after ninety (90) days will be denied for timely filing. The Member cannot be held financially responsible. RECOMMENDATION: Please contact our Member Services Department if an explanation of benefit (EOB) giving a description of the claim payment/denial has not been received within forty-five (45) days from submission of the original claim. This will allow the practitioner/provider time to resubmit the claim(s) within the ninety (90) day filing limit, and avoid denial. TIMELY FILING RESUBMISSION ALL requests must include any/all documentation to support the request. The Provider Reconsideration Review Request Form (PRR) is included in this packet for your convenience.
4 All claims resubmission or adjustment requests must be submitted and received by Molina Healthcare within: One hundred eighty (180) days from dated correspondence from Molina Healthcare referencing the claim (correspondence must be specific to the referenced claim); One (1) year from the date of service when Molina Healthcare is the secondary payor; and Ninety (90) days from the other carrier s Explanation of Benefit (EOB) when submitted to the wrong payor. Acceptable Proof of Timely Filing Acceptable proof of timely filing includes, but is not limited to any one item or combination of: EOB issued by Molina Healthcare; Practitioner/provider statements/ledgers indicating the original submission date as well as all timely follow-up attempts; Dated copy of Molina Healthcare correspondence referencing the claim (correspondence must be specific to the referenced claim); Other carrier s EOB when Molina Healthcare is the secondary payor (one [1] year from the date of service); Other carrier s EOB when submitted to the wrong carrier (ninety [90] days); and Documentation of inquiries (calls or correspondence) made to Molina Healthcare for timely follow-up that can be verified by Molina Healthcare. EDI clearinghouse report showing claim acceptance by the clearinghouse AND EDI clearinghouse report showing claim acceptance by Molina Helathcare. Submission of only the clearinghouse acceptance report is not sufficient proof of claim receipt by Molina Healthcare. Claim Resubmission/Adjustments ALL requests must include any/all documentation to support the request. The Provider Reconsideration Review Request Form (PRR) is included in this Section for your convenience. All claims resubmission or adjustment requests must be submitted and received by Molina Healthcare within: One hundred eighty (180) days of dated correspondence from Molina Healthcare referencing the claim (correspondence must be specific to the referenced claim); One (1) year of the date of service when Molina Healthcare is the secondary payor; and Ninety (90) days of the other carrier s Explanation of Benefit (EOB) when submitted to the wrong payor.
5 Mail all adjustment requests to: Attention: Provider Services P.O. Box 3887 Albuquerque, NM Please refer to Sections J and K of the Provider Manual for complete instruction on claim submission, adjustment requests, complaint/appeal process, etc.
Please follow these suggestions in order to facilitate timely reimbursement of claims and to avoid timely filing issues:
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