Saving To Your Network Drive

Transcription

1 Saving To Your Network Drive

2 SAVING TO YOUR NETWORK DRIVE FREQUENTLY ASKED QUESTIONS & ANSWERS Q: What is a network drive? A: A network drive is an area of storage that is reserved for the individual faculty or staff member. That area of storage can be accessed by our backup software so that backups of your documents occur on a regular interval. Please Note: Information about the different types of drives can be found in the Glossary on page 25. For the purposes of this document, any reference to a network drive is referring to the U: drive. Q: Why should I save documents to the network drive? A: Saving documents to your network drive allows the Office of Information Technology to recover documents that are intentionally or accidentally deleted, or are lost due to hard drive failures, file corruption, and viruses. Please Note: The Office of Information Technology is unable to guarantee recovery of documents that are saved on the local drive. If an individual does not personally take steps to backup their local drive, it is unlikely that the Office of Information Technology will be able to recover missing or corrupt documents. Q: How far back can a document be recovered? A: It depends on when the document was created, changed, or deleted; this determines exactly when it can be recovered from the tape backups. In some instances, files and folders can be recovered almost immediately. However, in most cases, a tape will have to be returned from our off-site tape storage facility. In some cases, files and/or folders can be restored within six hours, or more than likely, sometime within twelve hours. Q: What network documents cannot be recovered as part of the backup process? A: At present, documents that are created, stored, and then deleted on a network drive in the same day before the nightly backup are not captured by our backup software. As such, we are not able to recover those documents. Q: Can I save documents to both my network drive and my local drive? A: Yes, you can save documents to both your network and local drive. We suggest that you refrain from this activity as version control can be problematic. Q: What if the network is unavailable? Saving Documents: Documents can be saved temporarily to your local drive when the network is unavailable. Retrieving Documents: Documents stored on the network will be unavailable if the network is unavailable. Q: Where do I go for assistance if I have questions? A: For questions, please either the Help Desk at helpdesk@nesl.edu or call X Q: Can anyone else access my files on the network? A: Your U: Drive is set up so that no other users on the network can access your information. 2

3 Finding Your Network Drive 1. Click on the My Computer Icon, as shown here: 2. You will see a list of drives; your Network drive is called the U: drive. 3

4 Accessing files in the U: drive 1. Double click on the U: drive from the list of drives found under My Computer. 2. A screen will appear similar to the one shown below. 3. If you have a shared drive you may access it in the same way. Please Note: You cannot access the archive (M: drive) by double clicking on it. 4

5 Saving a file to your network drive 1. Click on File (See Arrow 1). 2. Select Save As from the drop down menu (See Arrow 2). 3. Navigate to the U: drive by clicking on the drop down menu to the right of the Save In field (See Arrow 1) and select the U: drive (See Arrow 2). 5

6 4. Name the document as desired (See Arrow 1) and then click on Save (See Arrow 2). 6

7 Saving a folder or the entire local drive to the network drive 1. Right click on the folder or drive you would like to save (See Arrow 1). 2. Select Copy from the menu. (See Arrow 2). 3. Open your U: drive as shown on page 21of this Manual. 4. Right click inside the drive (See Arrow 1). 5. Select Paste from the menu (See Arrow 2). 7

8 Glossary Local Drive (also known as local disk, hard drive, C drive or local hard drive) This is the drive belonging to the computer you are working on at the moment. It is not part of the network and is not backed up by the Office of Information Technology. If this hard drive fails, the files cannot be recovered unless you personally backup these files yourself. U Drive (also known as network drive or personal drive) This is an area of disk storage on the network. This drive is backed up nightly by the Office of Information Technology, allowing for complete recovery of information in the event of a hard drive failure, virus, or file corruption assuming enough time has elapsed to be captured by the most recent nightly backup. Shared Drives Shared drives are network drives that are also backed up by the Office of Information Technology. Shared drives can be accessed by multiple individuals. Shared drives are set up by department; thus, allowing all individuals within a department access to the specific shared drive. Also, there is a shared drive set up for Church Street. This building shared drive allows all individuals within the building access to the information within the Church Street shared drive. 8

9 Appendix: A Summary of Network Drives by Department, Building, and Specialty Shared Drive for Individual Departments Shared Drive for Entire Building Special Shared Drives for Departments, Groups, and Lecterns Personal Drive Adjunct U L Admissions U G W Alumni Relations U G S H, J Career Services U G H, J Clinic (Professors) U G S H, J Clinic (students) G Controller U G S H, J Dean s Office U G S H, J Faculty U S L Faculty Secretaries U S O, L Financial Aid U G S W, H, J IT U G H Lectern L Library U S R Public Relations U G S* Registrar U G S H, J Student Services U G S H, J This S* drive mentioned is only available to Sandy Goldsmith. The Church Street shared drive is indicated by the letter S under the column Shared Drive for Entire Building. 9