CHARITY FLEETCARE THE CHARITY CAR EXPERTS. Keeping your employees mobile and keeping your costs down

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1 CHARITY FLEETCARE THE CHARITY CAR EXPERTS

2 BETTER VALUE. MORE FLEXIBILITY. GREATER EFFICIENCY. That s what Charity Fleetcare s unique new fleet car service offers for your charity. We know you want to make the best use of your car budget. You need reliable transport for your staff. But you don t want to be tied into long, inflexible hire or purchase plans. Staff could leave or your financial circumstances could change. We have the answer. We offer 12-month leases significantly shorter and more flexible than any other company. That means you can react quickly to changes in your charity s needs and pay less overall for your fleet. Not to mention that getting a new car every year will boost staff morale. Our cars are the latest models too, helping you meet your environmental commitments. We also take care of all admin, saving you time and effort. Using Charity Fleetcare means you ll free up valuable management time to concentrate on your core operations. What more could you want? ~ Who are Charity Fleetcare? ~ We re the UK s only dedicated charity fleet car service, meaning we know the challenges organisations like yours face and how to solve them. Over the last 12 years our parent company has delivered over 100,000 short cycle vehicles to UK businesses giving us tremendous buying power which we pass on to our customers. While maintaining our independence, we have strong buying relationships with all leading vehicle manufacturers and strategic partnerships with a number of market leaders.

3 CARS FOR YOUR CHARITY: THE FIVE OPTIONS When it comes to finding cars for your charity, there are five routes you can go down: 1 ~ Charity Fleetcare ~ With Charity Fleetcare, you only have to commit to a 12-month contract for your cars. So, if your staff numbers, financial situation or other circumstances change, you aren t locked into an expensive, binding three or four-year lease. Because you get new cars every year, and providing you stick to your contract mileage, you won t have to cover costs like MOTs, servicing or tyres. In addition, no or minimal maintenance costs are most likely with cars under a year old. So overall, the whole life cost of leasing from Charity Fleetcare will often be less than traditional methods of running a fleet. In addition, we pride ourselves on low end of contract charges. And that s before you factor in boosted staff morale and low emission vehicles to help you meet your environmental targets. 12,000 miles are included in the Charity Fleetcare deal. You make one payment in advance, then make payments each calendar month thereafter. You only have to commit to a 12-month contract for your cars

4 2 ~ Outright purchase ~ Of course, you can buy your cars outright, with cash or through a hire purchase finance agreement. This does have some benefits: you keep total control over your fleet, there s no restriction on mileage and you can benefit from any writing down allowances. But there are several downsides. You ll need a large outlay of cash to buy cars, potentially impacting your cash flow. You ll be saddled with high maintenance costs as your fleet gets older. Also at the time of de-fleet is when the real hassle and expense starts, as you try to negotiate and decide the best route for disposal. Auction is often the easiest route but inevitably will give you the poorest return. 3 ~ Contract hire ~ There are many companies out there that will provide leased fleet cars but they will often only offer a three to four-year contract. That means you re tied in for a long period, no matter how your staff numbers, revenues or other circumstances change. Plus, maintenance costs tend to be exceptionally high. Charity Fleetcare is the flexible alternative which is likely to be cheaper in the long run, when you take into account lack of maintenance, changing circumstances and vehicle downtime plus the time you free up to concentrate on your vital work. Charity Fleetcare is the flexible alternative which is likely to be cheaper in the long run

5 4 ~ Daily rentals ~ Charities often use daily rentals as a short-term solution for probationary and temporary staff. However, daily rentals can become longer-term thanks to operational delays and associated lead times when staff become permanent. Daily rentals can very quickly become very expensive. Using Charity Fleetcare can help avoid these costs. Charity Fleetcare s leases are the most morale-boosting, environmentally friendly option for your charity 5 ~ Grey fleet ~ One way to top up your fleet is by having your employees use their own cars for work, with you paying them back an amount per mile for fuel. It may look attractive at first: no costs of buying or leasing cars for your charity, and no contracts to stick to. However, it comes with several problems. The amount the government allows you to pay back per mile currently 45p is actually more than fuel costs, making it expensive as well as administratively burdensome. You run the risk of your staff s cars being old and unreliable, leaving them unable to deliver services. You have no control over brand image either. And of course, asking staff or volunteers to use their own vehicles can sorely impact on morale. If a potential employee/volunteer doesn t own a car, it could stop them working for your charity altogether. Employees also need to pay for extra upkeep and maintenance due to using their car more. Then there are higher insurance costs as staff have to add business use to their policies, plus employees need to pay for fuel upfront, then wait for a refund.

6 THE FIVE KEY BENEFITS OF CHARITY FLEETCARE ~ 1. ~ Save money Whether you re looking for 5 or 500 cars, Charity Fleetcare is likely to lower your overall costs compared to conventional leases or buying your cars outright. Not only do we offer a highly competitive monthly rental, our 12-month leases mean it s far less likely that you ll have cars sitting unused, wasting money. Plus, you ll save thanks to no servicing or MOT costs, and no or low maintenance expenses, as the cars are so new. Downtime for carrying out often expensive and time-consuming servicing and maintenance will also be kept to a minimum. Furthermore, you won t have to commit large amounts of money for several years. If your charity goes through a funding dip, or you restructure the way you work, you won t have to wait three or four years to de-fleet unwanted cars protecting your long-term financial stability. ~ 2. ~ Safety and reliability With Charity Fleetcare, you get a brand new car every 12 months. That means it s extremely unlikely anything will go wrong with the vehicle keeping your staff on the road, doing their job well, 365 days a year. In addition because our vehicles are the newest models, they employ the latest safety technologies, making sure your staff are in the safest vehicles at all times. With Charity Fleetcare, your cars will always be reliable

7 ~ 3. ~ Retain your staff and volunteers Getting a brand new car every 12 months makes staff and volunteers feel valued and assures them that they re a key part of your organisation. That means they re likely to stay with you avoiding the time, expense and effort of recruiting new staff. Offering a new car every year will also be a big draw when you want to recruit the very best staff and volunteers to your charity. It could even be a deciding factor when recruiting key employees. ~ 4. ~ Efficiency and experience Charity Fleetcare is part of Circle Leasing, the UK s leading supplier of short cycle vehicles, dedicated to excellent customer service. Our parent company has delivered over 100,000 cars and bought more than 1 billion worth of vehicles since it was established in That means we know what we re doing when it comes to providing an efficient, affordable and comprehensive complete fleet administration service. The Charity Fleetcare service is all-inclusive, with vehicle admin, registration, delivery, collection, servicing and end of lease return all taken care of by our highly experienced team. ~ 5. ~ Environmental benefits Because our cars are less than 12 months old, they have all the latest technologies to make sure that your emissions are kept to a minimum. Offering a new car every year will be a big draw when you want to recruit the very best staff

8 CHARITY FLEETCARE: ADDED BENEFITS Charity Fleetcare offers key additional services to ensure you get maximum return from your fleet operations. ~ Fuel cards ~ Many organisations ask their staff to pay for fuel, then refund them later. However there s a much easier way. Fuel cards mean staff don t have to use their own, sometimes limited, funds, avoiding stress and hassle. Fuel cards will also help reduce administration in your charity no matter how many cards you issue, it will just be one bill to pay. Plus, you ll be able to simply monitor your fleet s fuel consumption and mileage. Charity Fleetcare offers a number of exclusive, fantastic value fuel card contracts for charities. Our exclusive Charity Fleetcare Fuel Card, operated by UK Fuels, includes: Costs fixed for five years Zero set up fees Zero transaction fees Zero administration fees Rebate on all fuel purchases paid back to your charity Guaranteed savings Acceptance at leading supermarkets + UK Fuels Network State of the art online reporting tools ~ Vehicle Telematics ~ Working alone is common for many charity employees, whether fundraising or delivering services in communities. Fuel cards mean staff don t have to use their own, sometimes limited, funds, avoiding stress and administration costs Having a telematics system a black box which shows where a vehicle is, and records its movements, driver behaviour, and fuel consumption can help make sure staff stay safe as well as productive.

9 You can also use the information to consider whether your cars are being used in the most efficient way possible, meaning you can reduce costs and carbon emissions. We offer a wide range of systems guaranteed to meet your charity s needs. With a telematics system, you can: Increase productivity Control fuel costs Improve driver behaviour Reduce operating expenses Be environmentally friendly Reduce unauthorised vehicle use Improve employee safety ~ Fleet administration and accident management ~ From the outset, we will look after your charity s best interests, from driving licence checks to insurance and maintenance checks on grey fleet cars. We can liaise with high risk drivers, send reminders for regular maintenance checks, ensure that all your drivers complete online risk and training assessments and, in some cases, provide actual driving training. All of this has been designed to keep your drivers safe. Should an accident happen, we will manage every stage of the claim through to completion, quickly and cost effectively, so you don t have to. You ll get your car back on the road in the shortest time possible, so your staff can continue to do their important work. Benefits include: Risk prevention services Organising unexpected maintenance Driver checks Online driver training portal First notification of loss Vehicle repair management Uninsured loss recovery Third party management We offer a wide range of telematics systems guaranteed to meet your charity s needs

10 ARE YOU READY TO BECOME A CHARITY FLEETCARE CUSTOMER? Find out more about how Charity Fleetcare can improve your employee value proposition, reduce administration around your fleet operations, as well as save you money Contact us today to arrange for one of our consultants to conduct a fully independent audit and make sure you re getting maximum financial value from your fleet operations. Call us on or hello@charityfleetcare.org You can also visit our website at

11 Charity Fleetcare The Barracks 400 Bolton Rd Bury Lancashire BL8 2DA