JACKSON PUBLIC SCHOOL DISTRICT. Jackson, Mississippi. Date: June 24, 2014

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1 Board of Trustees Jackson Public School District Jackson, Mississippi Ladies and Gentlemen: JACKSON PUBLIC SCHOOL DISTRICT Jackson, Mississippi Date: June 24, 2014 Presented for your review on the attached page(s) are the bid tabulations for the formal bid proposals which were received in response to the bid solicitations indicated below. Bids were publicly advertised and opened according to all legal requirements (Mississippi Code of 1972, ). All bids were tabulated, analyzed and based upon compliance with the specifications; the "lowest and best" bids were determined. Recommendations concerning the award of bids received for each bid category are contained on the attached page(s). Please consider recommendations for the following: Bid Opening Bid Name Number Date Re-Bid Lanier High School Window Restoration Project Bid Food Service Gas Combi-Ovens Requesting to be Rejected Bid Depository Bid Bid Asbestos Floor Tile Removal and Non-Asbestos Floor Cover Replacement at Siwell Middle School (Reject Requested) Bid Waste Disposal Extension for Bid Site Care Services for Jackson Public School Extension for Bid Pest Control Service Contract Extension for It is recommended that the following action be taken by the Board of Trustees: A. AN ORDER be adopted ratifying the prior solicitation of bid proposals for the equipment, supplies, commodities and/or services in each bid category indicated above. B. AN ORDER be adopted authorizing the Chief Financial Officer or her designee to issue purchase orders and/or execute contracts and all related documents on behalf of the Board of Trustees to the vendors deemed to have submitted the lowest and best bids as indicated on the attached pages. C. AN ORDER be adopted to reject the bid of bidders who failed to comply with bid requirements, for the reason(s) indicated with each bid category, on the attached pages. D. AN ORDER be adopted to authorize the informal purchase of items according to all legal requirements and to the extent allowed under the law (Mississippi Code 1972, Annotated, (b)) for which no formal bids were received as indicated in the detailed support documentation on file in the Business Office. Recommendation approved by: Dr. Cedrick Gray Superintendent of Schools Submitted by: Sharolyn Miller Chief Financial Officer

2 Information about the Content and Formatting of the Attached Bid Tabulation Sheet(s) Pursuant to the legal requirements as outlined in the Mississippi Code 1972, Annotated, (d), all bid proposals received were compared to the written bid specifications and the recommendation to purchase or for rejection is indicated on the following pages, as per the manner prescribed below. Recommendation to Purchase: The recommendation to purchase from or award a contract to any vendor, is indicated on the attached tabulation sheet(s) by placing Low Bid to the right of the vendor s name/pricing and bolding the information. Rejection of an Item or an Entire Bid: The law requires that the District clearly state why in each instance that the lowest bid received is not the recommended lowest and best bid. The specific reason that an item or service, or a vendor s entire bid proposal, must be deemed "irregular" or non-compliant with the written bid specifications and therefore cannot be recommended for purchase, is indicated on the attached tabulation sheet(s) by drawing a line through the vendor s name/pricing and indicating the rejection reason beside the item. Unit Price Differences Between the Lowest and the Lowest and Best Bid: The unit price of all items is indicated and a difference between the bid unit price of the proposed item being rejected and the unit price of the item being recommended for purchase as the "lowest and best" can easily be computed from the data on the following pages. For each item, please see the attached tabulation sheet(s) for the bid name and number and opening date, item description, unit of measure, quantity purchased, and the unit or total pricing submitted by all vendors offering bid proposals. Minority Vendor Participation in the Bid Process: At the direction of the Board, all minority and women owned and operated vendors offering bid proposals are identified on the attached tabulation sheets, for informational purposes only. The following coding has been used: "M" Minority (Male) owned and operated business "W" Women (Non-minority) owned and operated business "B" Minority (Women) owned and operated business N Non-Minority owned and operated business

3 Bid Re-Bid 2280 ( ) Lanier High School Window Restoration Project Source of Funds: N/A Recommendation Per: Pamela Young Vendor Location Base Bid Amount N Historic Renovations of Yazoo, Yazoo City, $498, Inc. Yazoo M New England Contractors, LLC Jackson, MS $577, N Sullivan Enterprises, Inc. Magee, MS $831,000.00

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6 Bid 2288 ( ) Food Service Gas Combi-Ovens Source of Funds: Recommendation Per: Mary Hill Vendor Location Abbreviation N Douglas Equipment Bluefield, WV Douglas W Pasco Brokerage, Inc. Plano, TX Pasco N Associated Food Equipment & Supplies Gulfport, MS Associated N Hotel & Restaurant Supply Jackson, MS Hotel 1. Body Elementary and Murrah High School: Gas Combi-Ovens Hotel $123, Rejected Associated $130, Rejected Douglass $132, Rejected Pasco $156, Rejected 2. Whitten Middle School and Wingfield High School: Gas Combi-Ovens Douglass $74, Rejected Pasco $77, Rejected Hotel $127, Rejected Associated $139, Rejected We are requesting that the Board allow the Food Service Department to reject bid #2288 on the grounds that the Combi-ovens did not meet bid specifications. Bid 2289 ( ) - Depository Source of Funds: District Maintenance Financial impact will be based on the utilization of services offered The Finance Office recommends that the following financial institutions be approved as depositories for July 1, 2014 through June 30, 2017: Full-service financial institutions including cash management and treasury functions: BankPlus Trustmark National Bank Only Demand Deposit Accounts at no cost to the District: BancorpSouth Renasant Bank Financial institutions sent bids but did not return a bid include the following: Liberty Bank Regions Bank

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9 Bid 2229 (June 5, 2012) Waste Disposal Source of Funds: Effective Dates: July 2012 June 2014 Extension Option: July 2014 June 2015 Recommendation Per: Fred Davis Vendor Location Abbreviation N Waste Management of MS, Inc Jackson, MS Waste M NCS/Waste Pro Jackson, MS NCS N Allied Waste Services Jackson, MS Allied N Unity Clean-up & Removal Service & Lawn Maintenance Jackson, MS Unity Waste Management of MS, Inc. - Acknowledge No Addendum Unity Clean-up & Removal Service - Acknowledge No Addendum 1. Cost for 8 Cubic Yard Dumpster Pickup Waste $13.52 NCS $14.80 Allied $15.02 Unity $24.25 Group A Instructional Facilities - Annual Contract Amount Based on Projected Total of Dumpster Pickups 17,784 Vendor Year Year Year Waste $252, $260, $268, NCS $263, $278, $295, Allied $267, $273, $278, Unity $419, $431, $444, Group B Administrative Facilities - Annual Contract Amount Based on Projected Total of Dumpster Pickups 2,223 Vendor Year Year Year Waste $31, $32, $33, NCS $32, $34, $36, Allied $33, $34, $34, Unity $39, $40, $42, Groups A & B GRAND TOTAL FOR ALL THREE (3) YEARS Vendor Year 1 Year 2 Year 3 Waste $284, $293, $301, NCS $296, $313, $332, Allied $301, $307, $313, Unity $458, $472, $486, Monthly Rental Fee for Roll-Off Containers - Cost Per Month Waste $0 NCS $0 Allied $0 Unity $ Cost for Pickup for Roll-Off Container Waste $ NCS $ Allied $ Unity $200.00

10 Bid 2241 ( ) Site Care Services for Jackson Public Schools Effective Date: Sept. 19, June 30, 2014 With the Option to Extend Source of Funds: Recommendation: Fred Davis Vendor Location Abbreviation M Basic Living Service Jackson, MS Basic M JTB, LLC Brandon, MS JTB N The Ground Guy s Ridgeland, MS Grounds M Terry s Landscaping & Lawn Service Jackson, MS Terry s M Morris Lawn Service Jackson, MS Morris M CVP Janitorial & Lawn Services Canton, MS CVP M Sanders Lawn Service Jackson, MS Sanders M Venus Does Landscapes Jackson, MS Venus M Allen Lawn Care Terry, MS Allen M Total Package Lawn Care Jackson, MS Total M SAC s Lawn Care Jackson, MS SAC s M Harris Painting & Lawn Service, Inc. Terry, MS Harris M Brighter Days Lawn Service, LLC Jackson, MS Brighter N Smith Lawn & Landscaping Puckett, MS Smith M Reed Enterprises Jackson, MS Reed CENTRAL YEAR YEAR YEAR Morris No Bid No Bid No Bid Basic No Bid No Bid No Bid Brighter No Bid No Bid No Bid JTB (Incomplete bid package) 1, , , Venus(Incomplete bid package) 1, , , Harris Lowest & Best Bid 1, , , Reed (Poor Performance History) 1, , , Sanders 1, , , Terry s (Incomplete bid package) 1, , , Total (Poor Performance History) 1, , , Allen (Incomplete bid package) 2, , , CVP (Incomplete bid package) 2, , , Grounds 2, , , Smith 2, , , SAC s (Incomplete bid package) 4, , , WEST GROUP YEAR 1 YEAR 2 YEAR Basic No Bid No Bid No Bid Venus No Bid No Bid No Bid Brighter No bid No Bid No Bid Harris (Awarded Central Group) 1, , , Sanders Lowest & Best Bid 1, , , JTB (Incomplete bid package) 1, , , Reed (Poor Performance History) 1, , , Total (Poor Performance History) 2, , , Morris 2, , , Allen (Incomplete bid package) 3, , , Grounds 3, , , Smith 3, , , Terry s (Incomplete bid package) 3, , , CVP (Incomplete bid package) 3, , , SAC s (Incomplete bid package) 5, , , TOTAL TOTAL

11 EAST GROUP YEAR YEAR YEAR Basic No Bid No Bid No Bid Venus No Bid No Bid No Bid Brighter No Bid No Bid No Bid JTB (Incomplete bid package) 1, , , Harris (Awarded Central Group) 1, , , Reed (Poor Performance History) 2, , , Sanders (Awarded West Group) 2, , , Total (Poor Performance History) 2, , , Morris Lowest & Best Bid 2, , , Allen (Incomplete bid package) 2, , , Grounds 2, , , Smith 3, , , CVP (Incomplete bid package) 3, , , Terry s (Incomplete bid package) 3, , , SAC s (Incomplete bid package) 5, , , SOUTH GROUP A YEAR 1 YEAR 2 YEAR Venus (Incomplete bid package) JTB (Incomplete bid package) 1, , , Harris (Awarded Central Group) 1, , , Reed (Poor Performance History) 1, , , Sanders (Awarded West Group) 1, , , Total (Poor Performance History) 2, , , Allen (Incomplete bid package) 2, , , Terry s (Incomplete bid package) 2, , , Morris (Awarded East Group) 2, , , Smith Lowest & Best Bid 2, , , Grounds 3, , , SAC s (Incomplete bid package) 3, , , Brighter (Did not Fulfill Previous 3, , , Contract with District) CVP (Incomplete bid package) 3, , , Basic (Incomplete bid package) 4, , , SOUTH GROUP B YEAR 1 YEAR 2 YEAR Basic No Bid No Bid No Bid Venus No Bid No Bid No Bid Brighter No Bid No Bid No Bid Harris (Awarded Central Group) 1, , , JTB (Incomplete bid package) 1, , , Sanders (Awarded West Group) 2, , , Reed (Poor Performance History) 2, , , CVP (Incomplete bid package) 3, , , Total (Poor Performance History) 3, , , SAC s (Incomplete bid package) 4, , , Morris (Awarded East Group) 3, , , Allen (Incomplete bid package) 4, , , Smith Lowest & Best Bid 4, , , Grounds 4, , , Terry s (Incomplete bid package) 5, , , NORTH GROUP YEAR 1 YEAR 2 YEAR Basic No Bid No Bid No Bid Venus No Bid No Bid No Bid Brighter No Bid No Bid No Bid JTB (Incomplete bid package) 1, , , TOTAL TOTAL TOTAL TOTAL

12 Sanders (Awarded West Group) 2, , , Harris (Awarded Central Group) 2, , , Reed (Poor Performance History) 3, , , Total (Poor Performance History) 3, , , Allen (Incomplete bid package) 5, , , Morris (Awarded East Group) CVP (Incomplete bid package) 5, , , Smith (Awarded South A & B Groups) 5, , , Grounds Lowest & Best Bid 5, , , SAC s (Incomplete bid package) 5, , , Terry s (Incomplete bid package) 6, , , Bid 2243 ( ) Pest Control Service Contract Source of Funds: Effective Dates: Nov 1, June 30, 2013 with the Option to Renew for Two Additional Years Recommendation: Fred Davis Vendor Location Abbreviation M Hathorn s Pest Control Jackson, MS Hathorn s M Deerfield Pest Control, Inc. Jackson, MS Deerfield M Integrated Pest Control Maintenance Jackson, MS Integrated N Redd Pest Solutions Jackson, MS Redd N Bay Pest Control Co., Inc. Ocean Springs, MS Bay Service contract for vendor to provide turnkey professional pest control services at all JPSD facilities for base fiscal year plus pricing for an optional two additional years. The city was divided into three groups (North, Central, and South) in an attempt to enhance competition. Group 1 Base Nov. 1, 2012 thru June 30, 2013 Opt. 1 July 1, 2013 thru June 30, 2014 Opt. 2 July 1, 2014 thru June 30, 2015 Vendor Total Redd No Bid No Bid No Bid No Bid Integrated $17, $26, $26, $69, Bay $30, $30, $30, $90, Deerfield $48, $48, $48, $144, Hathorn s $75, $82, $90, $248, Group 2 Base Nov. 01, 2012 thru June 30, 2013 Opt. 1 July 1, 2013 thru June 30, 2014 Opt. 3 July 1, 2014 thru June 30, 2015 Vendor Total Integrated $20, $30, $30, $80, Redd $28, $30, $31, $91, Bay $34, $34, $34, $104, Deerfield $48, $48, $48, $144, Hathorn s $87, $95, $105, $287, Group 3 Base Nov. 01, 2012 thru June 30, 2013 Opt. 1 July 1, 2013 thru June 30, 2014 Opt. 2 July 1, 2014 thru June 30, 2015 Vendor Total Redd No Bid No Bid No Bid No Bid Integrated $17, $26, $26, $69,371.00

13 Bay $30, $30, $30, $90, Deerfield $48, $48, $48, $144, Hathorn s $75, $82, $90, $248, Combined Groups Grand Total for all Three Years per Vendor Combined Groups/Years Vendor Total Redd $ 91, Integrated $ 219, Bay $ 284, Deerfield $ 432, Hathorn s $ 784,370.00